Document Newquay - Co-Option Procedure 2021 v1.0 05.05.21.docx

Agenda bundle FRONT SHEET - Full Council - 19 May 2021 (Annual).pdf DRAFT MINUTES OF THIS MEETING - 19 May 2021.pdf

1 Election of Mayor for the 2021-22 Civic Year

Mayor Nomination 1 - Cllr Gardner.pdf

2 Election of Deputy Mayor for the 2021-22 Civic Year

Deputy Mayor Nomination 1 - Cllr North.docx

3 Apologies

4 Interests

5 Minutes

5.A 28 April 2021 (Extraordinary)

UPDATED Full Council Minutes - 28 April 2021 (Draft).docx Full Council Minutes - 28 April 2021 (Draft - old).docx

6 Matters Arising

7 Open Session for Electors of Newquay – Verbal/Written Questions (15 minutes)

8 Annual Review of the Council’s governance, delegation arrangements and committee structures

8.A Scheme of Delegation

DRAFT - Scheme of Delegation 2021 v0.1 19.04.21.docx DRAFT (CLEAN) - Scheme of Delegation 2021 v0.1 19.04.21.docx

8.B To determine the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council

DRAFT SCHEDULE CIVIC YEAR 2021-2022.docx

8.C Committee structure and associated Terms of Reference

TOR Governance and Resources Committee v0.2.docx TOR Community and Tourism Committee v0.2.docx TOR Environment and Facilities Committee v1.1.docx TOR Planning and Licensing Committee v0.2.docx TOR Human Resources Sub-committee v0.2.docx TOR Legal and Regulatory Sub-committee v0.2.docx

8.D To appoint a Selection Working Party

8.E Planning & Licensing Interim Arrangements

8.F Review and adoption of appropriate Standing Orders, Financial Regulations and Code of Conduct

8.F.i To receive, review and adopt the drafted Standing Orders 2021 as amended

DRAFT - Standing Orders 2021 (Marked Changes) v0.1.docx DRAFT (CLEAN) - Standing Orders 2021 v0.1.docx

8.F.ii To receive, review and adopt the drafted Financial Regulations 2021 as amended

DRAFT - Financial Regulations 2021 (Marked Changes) v0.1.docx DRAFT (CLEAN) - Financial Regulations 2021 v0.1.docx

8.F.iii To receive, review and adopt the drafted Member's Model Code of Conduct (Cornwall Code) as amended

DRAFT Code of Conduct 2021 (Marked Changes) v0.2.docx MEMO 210511A - Model Code of Conduct .pdf Existing Code of Conduct (A).docx

8.G Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses

Ag. 8G - Arrangements and Agreements.docx

8.H Review of inventory of land and other assets including buildings and office equipment

ASREG 2021 Excl. Small Value (YE).pdf Ag. 8H - Library Asset List 2021 (May).docx Ag. 8H - TIC Asset List 2021 (May).pdf

8.I Confirmation of arrangements for insurance cover in respect of all insurable risks

Ag. 8I - Insurance.pdf

8.J Review of the Council’s subscriptions to other bodies

Ag. 8J - Subscriptions.pdf

8.K Review of the Council’s complaints procedure

DRAFT Complaints Procedure 2021 v0.1.docx

8.L Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation

Data Governance Policies.pdf

8.M Review of the Council’s policy for dealing with the press/media

210203 - 2.2 Community Engagement and Comms Policy.docx

8.N Review of the Council’s employment policies and procedures

Staff Handbook v5 2020.pdf EP - Equality Diversity Policy (No Changes).docx EP - Lone Working Policy (No Changes).docx EP - Severe Weather Policy (No Changes).docx EP - Stress Management Policy (No Changes).docx EP - Travel and Subsistence Policy (No Changes).docx EP - Dignity at Work - Bullying and Harrassment Policy (No Changes).docx

8.O Review of the Council’s Risk Management Policies, Strategic Risk Assessments and Disaster Recovery & Business Continuity Policy

DRAFT Risk Management Strategy 2021 v0.1.docx Disaster Recovery & Business Continuity Policy Adopted (Public)_Redacted.pdf

8.P Review of the Council’s Environmental Policy and Climate Strategy

Operational Environmental Policy Statement.pdf DRAFT Climate Strategy.docx

8.Q Review of the Council’s expenditure incurred under s137 of the Local Government Act or the General Power of Competence

Ag. 8Q - s137 Spending and GPC.docx

8.R Review of the Council's Annual Investment Strategy 2021

DRAFT Annual Investment Strategy 2021.docx

8.S Power of General Competence

Ag. 8S - General Power of Competence.docx

9 Annual External Audit & Year End Accounts 2020-21

Annual Return Guidance Notes (for info).pdf

9.A Financial Reports

Detailed Income & Expenditure vs Updated Mid-year Forecast 31_03_2021.PDF Detailed Income & Expenditure vs Original Budget 31_03_2021.PDF Detailed Balance Sheet - Excluding Stock Movement.PDF

9.B Earmarked Reserves (EMRs)

EMRs By Comm 310321.pdf

9.C Fixed Assets Register

ASREG 2021 Excl. Small Value (YE).pdf

9.D Internal Controls and Internal Auditor's Final Interim Report

Year End Audit Report - (Newquay TC 2020-21).pdf 210512A - FC - Internal Audit Finding - Explanation.pdf

9.E Section 1 - Annual Governance Statement 2020/21

9.F Section 2 - Accounting Statements 2020/21

Section 2 - Accounting Statements 2020-21.pdf

9.G Other Year End Financial Matters (if needed)

10 Correspondence

11 Co-Option of vacancies

Co-Option Procedure 2021 v1.0 05.05.21.docx

12 Chairman’s Other Business

13 Date of the next meetings