Document Newquay - Summons - G&R Committee - 28 June 2021.docx

Agenda bundle Summons - G&R Committee - 28 June 2021.docx

1 Apologies

2 Interests

3 Open Session for Electors of Newquay – Verbal/Written Questions (15 minutes)

4 Objective 3.1 – Oversee and scrutinise the effective and efficient operation of the Council

4.A Budget Planning and Setting

Proposed Budget Timetable 2021.docx

5 Objective 3.2 – Oversee and scrutinise Town Council finances in accordance with Financial Regulations

5.A Budget monitoring Report (Quarterly)

Detailed Income & Expenditure by Budget Heading Q1.PDF G&R Committee Budget June 2021.PDF

5.B Financial Regulations and Policy Review (as needed)

ADOPTED - Financial Regulations 2021 v0.1 16.04.21.pdf

5.C Asset Register and Operational Inventory Reviews

6 Objective 3.3 - Oversee and scrutinise Town Council legal, governance and statutory responsibilities.

6.A Advice Report (Town Clerk) - if needed

7 Objective 3.4 - Develop, maintain and review relevant policies, strategies, procedures and guidance

7.A Review of Policies

7.A.i Governance Strategy

210203 - 1.2 - Governance Strategy.docx

8 Objective 3.5 - Strategically manage Town Council owned properties and assets

8.A Report from Facilities Manager

8.B Report from Capital Project WP

8.C Insurance Revisions - Property Values

9 Objective 3.6 – Internal Audit

9.A Internal Auditor Report and Management Response Report

Internal Auditor Report - Year End Audit Report - (Newquay TC 2020-21).pdf 210512A - FC - Internal Audit Finding - Explanation.pdf

10 Objective 3.7 - Manage and implement the Town Council Grant scheme

10.A Grant Applications and Grant Award

11 Objective 3.8 - Seek and identify external funding and grant opportunities

11.A Identified external Grant Funding

11.B Approve drafted applications for external Grant Funding

12 Objective 3.9 - Identify appropriate projects for s106 and CIL funding

12.A Working Party Formation

12.B CIL Report

CIL Report.docx

12.C E&F Committee - Signage Request

13 Objective 3.10 - Establish devolution opportunities and negotiate outcomes with Cornwall Council

13.A Devolution Working Party reports

14 Objective 3.11 - Achieve and maintain Gold award status

14.A Council Award Working Party reports

15 Objective 3.12 - Assist with the distribution of workloads of each committee and arbitrate on new project management

15.A Committee and Working Party Cross-over matters

15.A.i C&T Committee - Killacourt WP and Events WP

15.B Town Clerk Referred matters

15.B.i Parking Working Parties

16 Objective 3.13 - Manage, develop and where necessary implement Emergency Plans

17 Correspondence

17.A CCLA - Local Authorities Property Fund Factsheet

LAPF factsheetMarch21.pdf LAPF profileMarch21v2.pdf LAPF pricesApril21.pdf

17.B Newquay Sea Pool CIC

L1 - Letter to NTC.docx

18 Any items referred to this committee from full council or another committee

19 Governance and Accountability

19.A Review or Terms of Reference (when necessary)

TOR Governance and Resources Committee v0.2.docx

19.B Review of Risk Assessment (when necessary)

20 Financial Statement (to follow if not attached)

Payment Authorisation List - G&R.pdf

21 Any other business (information only)

22 Date of the next meeting