Document Newquay - [01] Summons - G&R Committee - 26 February 2024

Agenda bundle [01] Summons - G&R Committee - 26 February 2024

1 Apologies

2 Interests

3 Minutes

231213 - GR Minutes

4 Matters Arising

5 Open Session for Electors of Newquay – Verbal/Written Questions (15 minutes)

6 Objective 3.1 – Oversee and scrutinise the effective and efficient operation of the Council

6.A Budget Planning and Setting

2023-24 Monthly Budget Analysis to 31 December 2023 at February 2024 G&R Meeting

6.B Staff Structure Review Working Party

Project initiation document Staff Structure Review WP TOR v1.0 Risk Assessment v1.0

6.C IT Manager's Report - Request for new Router (Managed) to address an IT Security Risk

6.D External Audit

CO0094 - Newquay Town Council - AGAR Form 3 - FINAL Newquay Town Council INV-00424183 2023-09-19

7 Objective 3.2 – Oversee and scrutinise Town Council finances in accordance with Financial Regulations

7.A Budget monitoring Report (Quarterly)

7.B Annual Investment Strategy

ADOPTED Annual Investment Strategy 2023

7.B Asset Register and Operational Inventory Reviews

8 Objective 3.3 - Oversee and scrutinise Town Council legal, governance and statutory responsibilities.

8.A Corporate Plan Review

10 Objective 3.6 – Internal Audit

10.A Internal Auditor Report and Management Response Report

Interim Report 2023-24 (Newquay TC)

10.B Review of the effectiveness of the Internal Audit and control including independence and effectiveness of the Internal Auditor

10.C Assertion Reviews

Annual Governance Assertion - 18.10.23 Annual Governance Assertion - 22.11.2023 Annual Governance Assertion - v1.0 27.09.2023

11 Objective 3.7 - Manage and implement the Town Council Grant scheme

11.A Review of Grant Policy and Communications

Grant Policy 2023 - Grant Award Policy Adopted (Oct 23)

12 Objective 3.8 - Seek and identify external funding and grant opportunities

12.A Approve drafted applications for external Grant Funding

12.A.i Cllr Thomson - Priory Woods (A3059) Enhancement Project

Plan for CLUP eastern boundary of Priory Woods

13 Objective 3.10 - Establish devolution opportunities and negotiate outcomes with Cornwall Council

13.A Devolution Working Party reports

14 Correspondence

14.A Email from Steve Double MP

(Case Ref- SD39301)

15 Governance and Accountability

15.A Review of Risk Assessments

240219 - RA - Service Level (Strategic) 2024 v1.0 240219 - RA - Financial 2024 v1.0

16 Public Bodies (Admission to Meetings) Act 1960

16.A Strategic Review of Property

16.B Staff Structure Review WP (if needed)

16.C Confidential MEMO 240218

16.D IT Manager's Report (if needed)

16.E Debtor's Report

17 Any other business (information only)

18 Date of the next meeting