Document Newquay - 230404 Officer Member Protocol 2023 v1.1.docx

Agenda bundle [04] Summons - Full Council - 04 May 2023.docx

0 Statement from the Outgoing Mayor (this is not a formal item of business)

1 Election of Mayor for the 2023-24 Civic Year

2 Election of Deputy Mayor for the 2023-24 Civic Year

3 Apologies

4 Interests

5 Minutes

5.A 05 April 2023

Full Council Minutes - 05 April 2023.docx

6 Matters Arising

7 Open Session for Electors of Newquay – Verbal/Written Questions (15 minutes)

8 Annual Review of the Council’s governance, delegation arrangements and committee structures

8.A Scheme of Delegation

230418 - Scheme of Delegation 2023 v0.2.docx

8.B To determine the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council

DRAFT SCHEDULE CIVIC YEAR 2023-2024 .pdf

8.C Committee structure and associated Terms of Reference

TOR Human Resources Sub-committee 2023 v1.0.docx TOR Governance and Resources Committee v0.4.docx TOR Environment and Facilities Committee v1.3.pdf TOR Community and Tourism Committee 2022 v0.6.pdf TOR Planning and Licensing Committee 2022 v0.5.docx TOR Legal and Regulatory Sub-committee v0.2.docx

8.D Selection Working Party Recommendations

230421 - R - Recommendations from the Selection WP.docx

8.E Interim Arrangements

8.F Review and adoption of appropriate Standing Orders, Financial Regulations and Credit Management Code of Conduct

8.F.i To receive, review and adopt the drafted Standing Orders 2023

DRAFT - Standing Orders 2023 .docx

8.F.ii To receive, review and adopt the drafted Financial Regulations 2023

DRAFT - Financial Regulations 2023 .docx

8.F.iii To receive, review and adopt the drafted Credit Management Code of Conduct

DRAFT Credit Management Code of Conduct - 2023.24 - 13.03.23 v1.0.pdf

8.G Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses

Ag. 8G - Arrangements and Agreements.docx

8.H Review of inventory of land and other assets including buildings and office equipment (some items to follow)

Property and Land List 01.04.2023.docx IT Asset List 2023.pdf Fixed Asset Movements 2021-22.xlsx ASREG 2022 Excl. Small Value.xlsx

8.I Confirmation of arrangements for insurance cover in respect of all insurable risks

Ag. 8I - Insurance.docx

8.J Review of the Council’s subscriptions to other bodies

Ag. 8J - Subscriptions.pdf

8.K Review of the Council’s complaints procedure and new Persistant or Vexatious Complaints Policy

230404 Persistant or Vexatious Complaints Policy v1.4.docx 230404 Complaints Procedure 2023 v1.4.docx

8.L Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation

230116 - Data-Governance-Policies.docx

8.M Review of the Council’s policy for dealing with the press/media

230404 - Community Engagement and Comms Policy 2023 v2.4.docx

8.N Review of the Council’s employment policies and procedures

230418 Staff Handbook v1.1 2023.docx 230404 Recruitment Policy v0.3.docx EP - Equality Diversity Policy (No Changes).docx EP - Lone Working Policy (No Changes).docx 230404 - Severe Weather Policy 2023 v2.1.docx EP - Stress Management Policy (No Changes).docx EP - Travel and Subsistence Policy (No Changes).docx EP - Dignity at Work - Bullying and Harrassment Policy (No Changes).docx 230404 Officer Member Protocol 2023 v1.1.docx

8.O Review of the Council’s Risk Management Policies, Strategic Risk Assessments and Disaster Recovery & Business Continuity Policy

Disaster Recovery & Business Continuity Policy Adopted (Public)_Redacted.pdf ADOPTED Risk Management Strategy 2021 v0.1.pdf 230418 - RA - Financial 2023 v1.4.docx 230418 - RA - Service Level (Strategic) 2023 v1.4.docx Health and Safety Handbook 2022.docx Health and Safety Policy 2022.docx

8.P Review of the Council’s Environmental Policy and Climate Strategy

Existing Operational Environmental Policy Statement.pdf Existing Climate Strategy.docx

8.Q Review of the Council’s expenditure incurred under s137 of the Local Government Act or the General Power of Competence

Ag. 8Q - s137 Spending and GPC.docx

8.R Review of the Council's Annual Investment Strategy 2023

DRAFT Annual Investment Strategy 2023 with amendments 20.02.2023 (1).pdf

9 Correspondence

10 Urgent Newquay Town Council Issues

10.A Cornwall Airport Newquay Consultative Forum

10.B G&R Committee Recommendation - Disposal of Beach Road Toilets

11 Co-Option for Casual Vacancies

Co-Option Procedure 2021 v1.0 05.05.21.docx

11.A Porth and Tretherras Ward

11.A.i Dicky Souray

11.B Whipsiderry Ward

11.B.i Steven Slade

12 Public Bodies (Admission to Meetings) Act 1960 (if needed)

13 Chairman’s Other Business

14 Date of the next meetings