Full Council

To receive a statement from the outgoing Mayor

To receive, consider and decide on the nomination of Cllr Margaret North for the position of Mayor of Newquay for the 2023-24 Civic Year.

Nomination: Cllr Margaret North
Proposer: Cllr D Cheney
Seconder: Cllr N Morris

Please note:

• All valid nominations are included on the agenda for consideration (members can see signed versions attached).

To receive, consider and decide on the nomination of Cllr Drew Creek for the position of Deputy Mayor of Newquay for the 2023-24 Civic Year.

Nomination: Cllr Drew Creek
Proposer: Cllr J Brook
Seconder: Cllr S Hick

Please note:

• All valid nominations are included on the agenda for consideration (members can see signed versions attached)

To receive and where relevant note/accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meetings held on:

To discuss or note any matters arising from the minutes under item 5.

This is for information only unless specific matters/items are on the agenda for decision.

To receive previously notified public questions by the deadline set out on the Front Sheet/summons, from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive, consider and resolve to (re)/establish or implement the following under items 8A - 8R inclusively and/or separately:

To receive, consider and adopt the updated Scheme of Delegation

To receive, consider and decide on the draft schedule of meetings.

Please note:

• The proposed dates follow existing precedent and the established structure set by Council.

To receive, consider and adopt the draft committee Terms of Reference documents and re-establish the existing structure along with the committees

Please Note:

• All amendments are highlighted by tracked changes
• Please note the proposal from the Selection WP to increase the E&F and C&T Committee membership to 8 members on each. This is not reflected in the draft Terms of Reference, but can be amended by Full Council resolution.

To receive, consider and decide on the Selection Working Party Recommendations for Committee Membership and identified Working Parties and Outside Bodies

To give delegated authority to the outgoing committee chairs (apart from the Governance and Resources Committee and Legal and Regulatory Sub-Committee, who's chairs are identified in their respective Terms of Reference) to continue to make any relevant decisions which are normally determined by the committee chair, that may be required, before the new committee has sat and elected its chair for the 2023-24 Civic Year.

Please note:

• This would be following an email canvass of members on the proposed responses.
• The majority view will be taken.
• This is only for urgent or time-critical actions and should remain a last resort as part of the Council's Business Continuity arrangements.

Please note:

• Proposed changes are highlighted in tracked changes.
• Items in Bold relate to statutory matters and are not subject to general changes unless an Act or Statutory Instrument has been changed.

Please note:

• Proposed changes are highlighted in tracked changes.
• Items in Bold relate to statutory matters and are not subject to general changes unless an Act or Statutory Instrument has been changed.

Please note:

• Governance and Resources Committee reviewed and recommended this policy.

To receive, review and note the schedule of arrangements including legal agreements with other local authorities, not-for-profit bodies and businesses

To receive, review and note the inventory of land and other assets including buildings and office equipment.

Please note:

• Each of the services are working towards a standardised asset list.
• The IT Asset Management System is an active system and so subject to constant change. A regular report will be sent to the relevant committee whenever new equipment is needed, with annual reports showing what assets the Council has and where they are located/held.
• Whilst the Council maintains records for assets, a definition of small assets is being reviewed in order to recognise the growing minor values of assets and to ensure we continue to formulate a compliant corporate asset list. Such a list would be further supported by individual service asset lists (with more information about maintenance undertaken along with anticipated replacement timetables etc).
• Updated Small Asset Register (Financial) is to follow

To receive, review and note the Council's arrangements for insurance cover in respect of all insurable risks

To receive and note the Council's subscriptions to other bodies

To receive, consider and adopt the Persistant or Vexatious Complaints Policy and associated Complaints Procedure.

Please note:

• Governance and Resources Committee reviewed and recommended these policies at their meeting on

To receive, consider and re-adopt the draft Data Governance Policies document

To review and re-adopt the existing Community Engagement and Communications Strategy

To receive, consider and adopt the Council's Employment Policies and Procedures asset out

Please Note:

• The Staff Handbook and all associated policies have been approved by the HR Committee or Full Council (Annual Council Meeting) previously.

To receive, review and adopt/note the Council's Risk Management Policies, Strategic Risk Assessments and Disaster Recovery & Business Continuity Policy

Please Note:

• Governance and Resources Committee reviewed and recommended the Risk Assessments at their meeting on 24/04/2023
• These are the strategic documents - the various risk assessments are kept under review by managers, committees and project leads.

To receive, consider and re-adopt the Council's Environmental Policy and Draft Climate Strategy

To receive, consider and note the Council’s expenditure incurred under s137 of the Local Government Act or the General Power of Competence

Please Note:

• All expenditure is made under the General Power of Competence. Therefore all payments lists which are available on the website along with all spend as outlined in the various attachments are considered relevant expenditure incurred.

To receive, consider and adopt the Council's Annual Investment Strategy 2023

Please note:

• Governance and Resources Committee reviewed and recommended this policy at their meeting on 27 February 2023

To receive and note the list of Correspondence/individual letters or emails attached and to refer or respond accordingly (if any)

Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

Proposed that, following the failure to respond in a timely manner to correspondence from Newquay Town Council since this issue was first raised in June 2022, a meeting to be organised between the interested parties (which would include Airport Management and Colan Parish Council) as soon as possible to discuss the exclusion of both Newquay Town Council and Colan Parish Council from the Cornwall Airport Newquay Consultative Forum. With the objective of restoring to both these councils their rightful status on the Forum, in accordance with the ‘Guidance to Airport Consultative Committees’ issued by the Department of Transport. Should a resolution not be achieved, the issue will return to Newquay Town Council to discuss further escalation.

Proposed: Cllr Joanna Kenny
Seconded: Cllr Drew Creek
Supported by: Cllr Joe Brook

RECOMMENDED unanimously to Full Council the disposal of Beach Road toilets as part of the plan to work with Cornwall Council in a joint disposal of both the Tank Room and Beach Road Toilets.

Please note:

• This item includes commercially sensitive information and so may need to be discussed under Exempt Business, should members wish to discuss this further.

To receive presentations, ask questions, consider applications and to formally co-opt to fill the associated vacancies on the Town Council.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

Items that will likely fall under this item:

To raise and discuss other business at the Chairman’s discretion (for information only)

The next Full Council meeting will take place on a date, time and location to be agreed at this Annual Council meeting.