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Agenda bundle [04] Summons - G&R Committee - 30 September 2024

1 Apologies

2 Interests

3 Minutes

240624 - GR Minutes

4 Matters Arising

Action items-2

5 Open Session for Electors of Newquay – Verbal/Written Questions (15 minutes)

6 Objective 3.1 – Oversee and scrutinise the effective and efficient operation of the Council

6.A Budget Planning and Setting

20240923 Revised Budget Timeline

6.B Governance Assertion Reviews

Annual Governance Assertion - 19.06.2024 Annual Governance Assertion - 18.09.2024

7 Retrospective Approvals for decisions made outside of meetings

7.A Replacement Vehicles

20240703 Replacement Vehicles Report

7.B Preferred IT Supplier

20240923 Preferred IT Supplier

7.C Out of Hours Provision

20240624 Out of Hours Provision

8 Objective 3.4 - Develop, maintain and review relevant policies, strategies, procedures and guidance

8.A Corporate Plan

Corporate Plan

9 Objective 3.5 - Strategically manage Town Council owned properties and assets

9.A Pop-ups in Killacourt Units and wider authority to officers

10 Objective 3.8 - Seek and identify external funding and grant opportunities

10.A Identified external Grant Funding

10.A.i National Lottery Bid

10.A.ii Climate Action Newquay Group

11 Objective 3.10 - Establish devolution opportunities and negotiate outcomes with Cornwall Council

11.A Devolution Update and Recommendations

11.A.i Mountwise Gardens and Garages

11.A.ii Pentire Headland Car Park and Headland

12 Correspondence

12.A Report from Corporate Service Manager regarding proposal

Anglo Doorstep Collections - G&R Meeting September 2024

12.B Paper on Car Park Transfer proposal

13 Any items referred to this committee from full council or another committee

13.A E&F Committee [EF108/24 (A)(1)] - Utilities EMR Release (£11,176)

13.B E&F Committee [EF102/24 (3)] - Biodiversity Policy

Newquay_Town_Council_Biodiversity_with_Tracked_Changes OLD Version - Newquay Town Council Biodiversity and Nature Protection Policy (2) (1)

14 Governance and Accountability

14.A Review of Risk Assessment

240917 - RA - Financial 2024 v1.1 240917 - RA - Service Level (Strategic) 2024 v1.1

14.B Notice of Conclusion of Audit 2023-24

CO0094 - Newquay Town Council - Final Signed Email - BDO

15 Public Bodies (Admission to Meetings) Act 1960

15.A Update on Server Failure

15.B Debtor's Report

15.C Operational Review Proposal

15.D Mountwise Gardens and Garages Devolution (Confidential matters) - if needed

15.E Staff Updates

16 Any other business (information only)

17 Date of the next meeting