Governance and Resources Committee

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meeting held on: 24 June 2024

To discuss or note any matters arising from the minutes under item 3 (for information only)

To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive, note and consider any planning for the forthcoming budget setting process including an updated timetable

To receive, note and consider any matters within the Assertion Reports for 19/06/2024 and 18/09/2024

To receive, note and confirm the retrospective approval for the following matters as decided via email

To receive, consider and recommend the draft Corporate Plan to Full Council for adoption and to act as the Council's primary focus for the 2024-28 period

To receive an update and make any decisions or recommendations in relation to the way in which the Council handles vacant units on the Killacourt and office spaces at Mount Wise Center; ahead of issuing leases - with the proposal of officers being able to issue licenses for occupation on a weekly or daily basis to generate an income, whilst leases are being negotiated or occupants found.

To receive, consider and determine whether the Council should pursue an identified source of external funding including the formation of a working party to assist in developing such an application.

To receive an update and to retrospectively approve as part of the funding bid:
A)  the formation of a Climate Action Newquay Group
B) formal referral to a designated committee for future work and ongoing projects/liaison
C) approval to submit a formal bid once drafted, before the deadline.

To receive, note and consider any recommendations in relation to the following projects

To receive an update and approve progressing with the Play Park project to include incurring spend and resources on the following*:

1. Checking whether Planning Permission is required
2. Commissioning a suitably experienced contractor to design, consult on the designs and build the play park

*Subject to funding being secured for this project (minimum requirement of £100,000 external funding, with the current £50,000 CIL allocation from the Town Council). 
Note this item may need to be discussed in exempt business in relation to any contracting information, legal advice/information on transfer, negotiations or potential funding awards.

To receive an update on the Pentire Headland Car Park and wider Headland expression of interest

To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

To receive, consider and make any decisions in relation to the report on Anglo Doorstep Collections.

To receive and note the paper submitted to Cornwall Council by the CALC Larger Councils Clerks

To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

It was proposed by Cllr K Larsen, seconded by Cllr A Hannan and

RESOLVED to appoint Naked Solar Option 1 as the contractor for Mount Wise Solar Panel Installation at a cost of £11,176.00 and RECOMMEND to G&R a release from the Utilities EMR.

It was proposed by Cllr K Larsen , seconded by Cllr D Creek and
RESOLVED to RECOMMEND the Biodiversity Policy to G&R with the wording amended to Point 10. Adding in that we would not use synthetic pesticides or non-organic methods.

To receive, note and consider any recommendations contained within the draft Risk Assessment and refer to Full Council for noting.

To receive and formally note the Notice of Conclusion of Audit for 2023-24

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To receive and note the email report and make any decisions in relation to steering officers to a particular solution to prevent a reocurrance (if needed).

To receive, consider and make any decisions in relation to any matters within the Debtor's Report.

To receive an update and make any decisions in relation to releasing of upto £10,000 from the Staff EMR for the commissioning of a suitably qualified and experienced consultant to develop service objectives/priorities including operational service reviews involving feedback from all members and managers to inform the wider Staff Review; ensuring services will adapt and meet the objectives of the new Corporate Plan and meeting the needs of the Council in the short-medium term

To discuss and make any decisions in relation to confidential matters involving item 13Ai (Mountwise Gardens and Garages) (If needed)

To receive a verbal update on new starters and proposed operational matters
(NEW - note a report on CCTV staffing which has been circulated previously to C&T Committee members has been added to inform part of the verbal update re. budget setting for 2025-26).

Urgent items for information and discussion only.

Any questions asked under this item by members are likely to be responded to at the next meeting.

The next G&R Committee meeting is to take place on Monday 25 November 2024 at 7pm in the Council Chamber, Marcus Hill, Newquay.
Future Meeting Dates:
25 November 2024
24 February 2025
28 April 2025