Document Newquay - 230925 - GR Minutes DRAFT

Agenda bundle [08] Summons - Full Council - 04 October 2023

1 Apologies

2 Interests

3 Minutes

3.A 06 September 2023

[8] Full Council Minutes - 06 September 2023

4 Matters Arising

5 Community Safety Reports

Police Report - October 2023

6 Open Session for Electors of Newquay – Verbal/Written Questions (15 minutes)

7 Correspondence

9 Mayor’s Announcements

10 Financial Statements

Payment Authorisation Report October 2023

11 Open Session for Cornwall Councillors verbal, written or tabled reports

12 Committee Minutes and Reports

12.A Minutes of the Governance and Resources (G&R) Committee held on 25 September 2023

230925 - GR Minutes DRAFT

12.A.i [GR146/23 (A)(i)] - Recommendation 1 - Grant Application Policy Review

ADOPTED-Grant-Policy-2022-Grant-Award-Policy-v2 (5) DRAFT July 2023

12.A.ii [GR000/23 A] - Recommendation 2 - Review of Internal Auditor Provision and Report on appointment of Internal Auditors

Internal Audit Review and Appointment September 2023

12.A.iii [GR000/23 ] - Recommendation 3 - Changes to Governance and Resources Committee Terms of Reference

230916 TOR Governance and Resources Committee 23 (Clean version) v0.5 230916 TOR Governance and Resources Committee 23 (Changes marked version) v0.5

12.A.iv [GR000/23 ] - Recommendation 4 - Changes to Human Resources Sub-Committee Terms of Reference

230916 TOR Human Resources Sub-committee 2023 (Clean version) v1.1 230916 TOR Human Resources Sub-committee 2023 (Changes marked version) v1.1

12.B Minutes of the Community and Tourism (C&T) Committee held on 12 September 2023

C&T Minutes - 12 September 2023

12.B.i [CT078/23 A] - Recommendation 1 - RECOMMEND to Full Council a release of £2,886.00 from the Library EMR to cover the expenditure

12.B.ii [CT078/23 B] - Recommendation 2 - RECOMMEND to Full Council a release from the Library EMR of up to £3,500 to cover the cost of installing a new external door leading to the Library Garden

12.B.iii [CT082/23 Bii] - Recommendation 3 - RECOMMEND to Full Council to review and agree the proposed changes to the Venue Hire Agreement hiring charges for the Killacourt. With a caveat that electric costs are subject to fluctuate along with the current market

Killacourt Hire Charges Killacourt Hire Charges 23-24 Existing Killacourt Hire Charges 23-24 Proposed

12.C Minutes of the Environment and Facilities (E&F) Committee held on 21 September 2023

E&F Minutes 21 Sept 23

12.D Minutes of the Planning & Licensing (P&L) Committee held on:

12.D.i 16 August 2023

18. DRAFT - P&L - 16 AUGUST 2023

13 Newquay Town Council Issues

14 Chairman’s Other Business

15 Date of the next meetings