Document Newquay - 230916 TOR Governance and Resources Committee 23 v0.5

Agenda bundle [05] Summons - Full Council - 01 May 2024

0 Statement from the Outgoing Mayor (this is not a formal item of business)

1 Election of Mayor for the 2024-25 Civic Year

Cllr D Creek

2 Election of Deputy Mayor for the 2024-25 Civic Year

Cllr N Morris Cllr M North (2)

3 Apologies

4 Interests

5 Minutes

5.A 03 April 2024

[4] Full Council Minutes - 03 April 2024

5.B 19 March 2024 (Annual parish Elector's Meeting)

ATM Meeting 19 March 2024

6 Matters Arising

7 Open Session for Electors of Newquay – Verbal/Written Questions (15 minutes)

8 Annual Review of the Council’s governance, delegation arrangements and committee structures

8.A Scheme of Delegation

240409 - Scheme of Delegation 2024 v0.1 (A)

8.B Committee structure and associated Terms of Reference

TOR Environment and Facilities Committee v1.3 TOR Planning and Licensing Committee 2022 v0.5 TOR Community and Tourism Committee 2022 v0.5 230916 TOR Human Resources Sub-committee 2023 v1.1 230916 TOR Governance and Resources Committee 23 v0.5 TOR Legal and Regulatory Sub-committee v0.2

8.C Selection Working Party Recommendations

R - Recommendations from the Selection WP R - Recommendations from the Selection WP - Amended

8.D To determine the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council

DRAFT SCHEDULE CIVIC YEAR 2024-25

8.E Interim Arrangements

8.F Review and adoption of appropriate Standing Orders, Financial Regulations and Credit Management Code of Conduct

8.F.i To receive, review and adopt the drafted Standing Orders 2024

240411 - Standing Orders 2024 (D)

8.F.ii To receive, review and adopt the drafted Financial Regulations 2024

240415 - DRAFT - Financial Regulations 2024

8.F.iii To receive, review and adopt the drafted Credit Management Code of Conduct

Credit Management Code of Conduct 2023

8.G Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses

8.g Arrangements and Agreements

8.H Review of inventory of land and other assets including buildings and office equipment (some items to follow)

2024 ASSET REGISTER

8.I Confirmation of arrangements for insurance cover in respect of all insurable risks

Ag. 8I - Insurance (#1712278710) AJG_CommunitySchemes_Hiscox_Schedule (#1725687981) Schedule - Minifleet Policy from Aviva Newquay-Town-Council-Coalition-Signature-Bundle-149625

8.J Review of the Council’s subscriptions to other bodies

Ag. 8J - Subscriptions

8.K Review of the Council’s complaints procedure and new Persistant or Vexatious Complaints Policy

230404 Complaints Procedure 2023 v1.4 (A) 230503 Persistant or Vexatious Complaints Policy v1.4 (A)

8.L Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation

240415 - Data-Governance-Policy (1)

8.M Review of the Council’s policy for dealing with the press/media

2.6 Community Engagement and Comms Policy 2024 - version 2 2.5 Community Engagement and Comms Policy 2021 - SL, LH, AC tracked changes (1)

8.N Review of the Council’s employment policies and procedures

230418 Staff Handbook v1.1 2023.docx EP - Lone Working Policy 2020 v2.0 230404 - Severe Weather Policy 2023 v2.1 (A) EP - Equality Diversity Policy 2020 v5.0 230404 Officer Member Protocol 2023 v1.1 (A) 230504 Recruitment Policy v0.4) EP - Travel and Subsistence Policy 2020 v1.3 EP - Dignity at Work - Bullying and Harrassment Policy 2020 v2.0 EP - Stress Management Policy 2020 v2.0

8.O Review of the Council’s Risk Management Policies, Strategic Risk Assessments and Disaster Recovery & Business Continuity Policy

230504 Risk Management Strategy 2023 v0.2 Health and Safety Policy 2024 H&S handbook 2024 240219 - RA - Service Level (Strategic) 2024 v1.0 copy 240219 - RA - Financial 2024 v1.0 copy ADOPTED Disaster Recovery & Business Continuity Policy Adopted (Confidential) v1.2 Redacted

8.P Review of the Council’s Environmental Policies and Climate Strategy

Existing Operational Environmental Policy Statement.pdf Existing Climate Strategy.docx

8.Q Review of the Council’s expenditure incurred under s137 of the Local Government Act or the General Power of Competence

Ag. 8Q - s137 Spending and GPC

8.R Review of the Council's Annual Investment Strategy 2024

ADOPTED Annual Investment Strategy 2024

9 Correspondence

10 Urgent Newquay Town Council Issues

10.A Grant Policy 2024

240422 - Grant Policy 2024 version 2 240422 - Grant Policy 2024

11 Chairman’s Other Business

12 Date of the next meetings