- Location
Council Chamber
- Chair
- Cllr Margaret North
- Explanation
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You are hereby summoned to the Annual Full Council meeting which is to be held on Wednesday 01 May 2024 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.
- Agenda documents
Webcast
Agenda items
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0
To receive a statement from the outgoing Mayor
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1
To receive, consider and decide on the nomination of Cllr Drew Creek for the position of Mayor of Newquay for the 2024-25 Civic Year.
Nomination:
Proposer: Cllr D Cheney
Seconder: Cllr L Wright
Please note:
- All valid nominations are included on the agenda for consideration (members can see signed versions attached).
Attachment
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2
To receive, consider and decide on the nomination of Cllr Margaret North for the position of Deputy Mayor of Newquay for the 2024-25 Civic Year.
Nomination:
Proposer: Cllr D Creek
Seconder: Cllr D Cheney
To receive, consider and decide on the nomination of Cllr Nick Morris for the position of Deputy Mayor of Newquay for the 2024-25 Civic Year.
Nomination:
Proposer: Cllr L Gardner
Seconder: Cllr O Monk
Please note:
- All valid nominations are included on the agenda for consideration (members can see signed versions attached).
Attachment
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3
To receive and where relevant note/accept apologies for absence
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4
To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda
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5
To take as read and confirm as accurate the minutes of the meetings held on:
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5.A
Attachment
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5.B
Attachment
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6
To discuss or note any matters arising from the minutes under item 5.
This is for information only unless specific matters/items are on the agenda for decision.
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7
To receive previously notified public questions by the deadline set out on the Front Sheet/summons, from attending electors of Newquay.
In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.
In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.
In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.
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8
To receive, consider and resolve to (re)/establish or implement the following under items 8A - 8R inclusively and/or separately:
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8.A
To receive, consider and adopt the updated Scheme of Delegation
Attachment
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8.B
To receive, consider and adopt the draft committee Terms of Reference documents and re-establish the existing structure along with the committees
Please Note:
- All amendments are highlighted by tracked changes
- Please note the proposal from the Selection WP to increase the E&F and C&T Committee membership to 8 members on each. This is not reflected in the draft Terms of Reference, but can be amended by Full Council resolution.
Attachment
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8.C
To receive, consider and decide on the Selection Working Party Recommendations for Committee Membership and identified Working Parties and Outside Bodies
Attachment
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8.D
To receive, consider and decide on the draft schedule of meetings.
Please note:
- The proposed dates follow existing precedent and the established structure set by Council and the meetings taken place over the last 2 years.
Attachment
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8.E
To give delegated authority to the outgoing committee chairs (apart from the Governance and Resources Committee and Legal and Regulatory Sub-Committee, who's chairs are identified in their respective Terms of Reference) to continue to make any relevant decisions which are normally determined by the committee chair, that may be required, before the new committee has sat and elected its chair for the 2024-25 Civic Year.
Please note:
- This would be following an email canvass of members on the proposed responses.
- The majority view will be taken.
- This is only for urgent or time-critical actions and should remain a last resort as part of the Council's Business Continuity arrangements.
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8.FReview and adoption of appropriate Standing Orders, Financial Regulations and Credit Management Code of Conduct
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8.F.i
Please note:
- Proposed changes are highlighted in tracked changes.
- Items in Bold relate to statutory matters and are not subject to general changes unless an Act or Statutory Instrument has been changed.
Attachment
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8.F.ii
Please note:
- Proposed changes are highlighted in tracked changes.
- Items in Bold relate to statutory matters and are not subject to general changes unless an Act or Statutory Instrument has been changed.
Attachment
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8.F.iii
Please note:
- Governance and Resources Committee reviewed and recommended this policy.
Attachment
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8.G
To receive, review and note the schedule of arrangements including legal agreements with other local authorities, not-for-profit bodies and businesses
Attachment
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8.H
To receive, review and note the inventory of land and other assets including buildings and office equipment.
Please note:
This Asset register remains a working document that changes regularly. The detailed IT Asset Register is sent to the G&R Committee for review and the total IT Asset cost is on this register.Attachment
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8.I
To receive, review and note the Council's arrangements for insurance cover in respect of all insurable risks
Attachment
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8.J
To receive and note the Council's subscriptions to other bodies
Attachment
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8.K
To receive, consider and adopt the Persistant or Vexatious Complaints Policy and associated Complaints Procedure.
Please note:
- Governance and Resources Committee reviewed and recommended these policies at their meeting on
Attachment
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8.L
To receive, consider and re-adopt the draft Data Governance Policies document
Attachment
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8.M
To review and re-adopt the existing Community Engagement and Communications Strategy
Update 30/04/2024 - G&R Committee have recommended one minor amendment to the draft policy - this is section 6.1.1 (highlighted yellow) of version 2.
Attachment
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8.N
To receive, consider and adopt the Council's Employment Policies and Procedures asset out
Please Note:
The Following policies have not been changed and are currently under review for the HR Committee to consider when they meet:
- The Staff Handbook
- Stress Management
- Dignity at Work - Bullying and Harassment Policy
Attachment
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8.O
To receive, review and adopt/note the Council's Risk Management Policies, Strategic Risk Assessments and Disaster Recovery & Business Continuity Policy
Please Note:
- Governance and Resources Committee reviewed and recommended the Risk Assessments at their meeting on 24/04/2023
- These are the strategic documents - the various risk assessments are kept under review by managers, committees and project leads.
Attachment
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8.P
To receive, consider and re-adopt the Council's Environmental Policy and Draft Climate Strategy
UPDATE 30/04/2025 - Please note the Biodiversity and Nature Protection policy is now withdrawn as it is subject to a G&R Recommendation which has been deferred to a future meeting. The draft policies have therefore been removed from the agenda (see G&R Agenda - 29/04/2024 if you wish to review the drafts).
Attachment
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8.Q
To receive, consider and note the Council’s expenditure incurred under s137 of the Local Government Act or the General Power of Competence
Please Note:
- All expenditure is made under the General Power of Competence. Therefore all payments lists which are available on the website along with all spend as outlined in the various attachments are considered relevant expenditure incurred.
Attachment
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8.R
To receive, consider and adopt the Council's Annual Investment Strategy 2024
Please note:
- Governance and Resources Committee reviewed and recommended this policy at their meeting on 27 February 2023
Attachment
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9
To receive and note the list of Correspondence/individual letters or emails attached and to refer or respond accordingly (if any)
Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.
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10Urgent Newquay Town Council Issues
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10.A
To receive, note and adopt the draft Grant Policy 2024
Update 30/04/2024 - The G&R Committee have made additional minor amendments (highlighted yellow) these can now be found in version 2.Attachment
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11
To raise and discuss other business at the Chairman’s discretion (for information only)
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12
The next Full Council meeting will take place on a date, time and location to be agreed at this Annual Council meeting.