Document Newquay - 240313 TOR Environment and Facilities Committee 2025 v0.1 DRAFT (CLEAN)

Agenda bundle [3] Summons - Full Council - 14 May 2025

1 Election of Mayor for the 2025-26 Civic Year

2 Election of Deputy Mayor for the 2025-26 Civic Year

3 Apologies

4 Interests

5 Minutes

5.A 05 March 2025

[02] Full Council Minutes - 05 March 2025

6 Matters Arising

7 Committee Minutes and Reports

7.A Minutes of the Human Resources Sub-Committee held on 19 March 2025

[1] HR Committee Minutes 19 March 2025

7.B Minutes of the Governance and Resources (G&R) Committee held on:

7.B.1 12 March 2025 (extraordinary)

250312 - GR Minutes

7.B.1A Recommendation 1 [GR011/25 (A)(1)] - CIL EMR Release (£2,501)

7.B.1B Recommendation 2 [GR011/25 (B)(1)] - CIL EMR Commitment and Release (£50,000)

7.B.2 28 April 2025

[2] - 250428 GR Minutes

7.C Minutes of the Environment and Facilities (E&F) Committee held on 11 March 2025

EF Minutes 11 March 2025 Draft

7.D Minutes of the Community and Tourism (C&T) Committee held on 20 March 2025

CT Minutes - 20 March 2025

7.E Minutes of the Planning & Licensing (P&L) Committee held on:

7.E.i 04 February 2025

03. AGREED - P&L - 4 FEBRUARY 25

7.E.ii 19 February 2025

04. AGREED - P&L - 19 FEBRUARY 25

7.E.iii 04 March 2025

05. AGREED - P&L - 04 MARCH 25

7.E.iv 19 March 2025

06. DRAFT - P&L - 19 MARCH 25

7.E.v 02 April 2025

07. DRAFT - P&L - 02 APRIL 25

8 Open Session for Electors of Newquay – Verbal/Written Questions (15 minutes)

9 Annual Review of the Council's governance, delegations arrangements and committee structures

9.A Scheme of Delegation

240409 - Scheme of Delegation 2024 v0.1 (A)

9.B To determine the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council

DRAFT SCHEDULE CIVIC YEAR 2025-26 (Latest)

9.C Committee structure and associated Terms of Reference and Objective Mapping

250313 TOR Governance and Resources Committee 25 v0.1 DRAFT (CLEAN) 240313 TOR Environment and Facilities Committee 2025 v0.1 DRAFT (CLEAN) 250313 TOR Community and Tourism Committee 2025 v.0.1 DRAFT (CLEAN) 250313 TOR Planning and Licensing Committee 2025 v0.1 DRAFT (CLEAN) 250313 TOR Governance and Resources Committee 25 v0.1 DRAFT 250313 TOR Community and Tourism Committee 2025 v.0.1 DRAFT 240313 TOR Environment and Facilities Committee 2025 v0.1 DRAFT 250313 TOR Planning and Licensing Committee 2025 v0.1 DRAFT

9.D Planning & Licensing Interim Arrangements

9.E Review and adoption of appropriate Standing Orders, Financial Regulations and Code of Conduct

9.E.i To receive and adopt the Standing Orders

250424 - Standing Orders 2025 (D) - NEW 240411 - Standing Orders 2024 (D) - Current (pre-changes)

9.E.ii To receive and adopt the Financial Regulations

20250429-DRAFT-Financial-Regulations-2025-ADOPT 1

9.E.iii To receive and re-adopt the existing Member's Model Code of Conduct (Cornwall Code) unamended

ADOPTED-Code-of-Conduct-March-2021

9.F Review of arrangements (including legal agreements) with other local authorities, not for profit bodies and businesses

9.G Review of inventory of land and other assets including buildings and office equipment

2025 ASSET REGISTER (1)

9.H Confirmation of arrangements for insurance cover in respect of all insurable risks

Ag. 9I - Insurance

9.I Review of the Council's subscriptions to other bodies

Subscriptions

9.J Review of the Council's complaints procedures

230503 Persistant or Vexatious Complaints Policy v1.4 (A) 230404 Complaints Procedure 2023 v1.4 (A)

9.K Review of the Council's policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation

240415 - Data-Governance-Policy (2)

9.L Review of the Council's policy for dealing with the press/media

2.6 Community Engagement and Comms Policy 2024 - version 2 ADOPTED

9.M Review of the Council's employment policies and procedures

EP - Travel and Subsistence Policy 2020 v1.3 ADOPTED 230404 Officer Member Protocol 2023 v1.2 ADOPTED 230418 Staff Handbook v1.1 2023 ADOPTED 230504 - Severe Weather Policy 2023 v2.2 ADOPTED 230504 Recruitment Policy v0.4) ADOPTED EP - Dignity at Work - Bullying and Harrassment Policy 2020 v2.0 ADO EP - Equality Diversity Policy 2020 v5.1 ADOPTED EP - Lone Working Policy 2020 v2.1 ADOPTED EP - Stress Management Policy 2020 v2.0 ADOPTED

9.N Review of the Council's Rick Management Policies, Strategic Risk Assessments and Disaster Recovery & Business Continuity Policy

H&S handbook 2024 ADOPTED Health and Safety Policy 2024 ADOPTED ADOPTED Disaster Recovery & Business Continuity Policy Adopted (Confidential) v1.2 Redacted 240219 - RA - Service Level (Strategic) 2024 v1.0 copy ADOPTED 230504 Risk Management Strategy 2023 v0.2 ADOPTED 240219 - RA - Financial 2024 v1.0 copy ADOPTED

9.O Review of the Council's Environmental Policy and Climate Strategy

Existing Operational Environmental Policy Statement (1)

9.P Review of the Council's expenditure incurred under s137 of the Local Government Act of the General Power of Competence

Ag. 9Q - s137 Spending and GPC

9.Q Review of the Council's Annual Investment Strategy

Annual Investment Strategy 2025.26

9.R Power of General Competence

10 Correspondence

11 Co-Option of Vacancies

12 Public Bodies (Admission to Meetings) Act 1960

12.A.1 G&R Committee Recommendation 1 {12/03/25} [GR015/25 (A)(1)] - Key Performance Indicators

12.A.2 G&R Committee Recommendation 2 {28/04/25} [GR027/25 (C)(1)] - Staff Structure

12.A.3 G&R Committee Recommendation 3 {28/04/25} [GR027/25 (C)(2)] - Staff Structure Financing

13 Chairman’s Other Business

14 Date of the next meetings