Full Council

To recieve, consider and decide on the nominations for Mayor of Newquay for the 2025-26 Civic Year

Please note:

• The deadline for the Town Clerk to receive complete nominations is midday on Monday 12 May 2025.
• All valid nominations will be uploaded to iBabs once received and no later than by 5pm on Monday 12 May in order for members to be aware of who is nominated.
• Only valid nominations received by the deadline and uploaded to iBabs, will be considered at the meeting.

To receive, consider and decide on the nominations for Deputy Mayor of Newquay for the 2025-26 Civic Year
Please note:

• The deadline for the Town Clerk to receive complete nominations is midday on Monday 12 May 2025.
• All valid nominations will be uploaded to iBabs once received and no later than by 5pm on Monday 12 May in order for members to be aware of who is nominated.
• Only valid nominations received by the deadline and uploaded to iBabs, will be considered at the meeting.

To receive and accept apologies for absence.

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

To take as read and confirm as accurate the minutes of the meetings held on:

To discuss or note any matters arising from the minutes under item 5.

This is for information only unless specific matters/items are on the agenda for decision.

To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

To receive and note the minutes of the Human Resources sub-committee.

To receive and note the minutes of the Governance and Resources committee.

GR011/25 (A)(1) - It was proposed by Cllr M North, seconded by Cllr D Creek and
RESOLVED unanimously to note the report and to RECOMMEND to Full Council a release of £2,501 from the CIL EMR

GR011/25 (B)(1) - It was proposed by Cllr D Creek, seconded by Cllr M North and

RESOLVED to RECOMMEND to Full Council an additional £50,000 commitment and subsequent release from the CIL EMR towards the £100,000 Mountwise Play Area project (as contingency funding).

Please note: the recommendations from this committee meeting have been added under Exempt Business due to the confidential nature of the information being discussed.

To receive and note the minutes of the Environment and Facilities committee.

To receive and note the minutes of the Community and Tourism committee.

To receive and note the minutes of the Planning and Licensing committee.

To receive previously notified public questions from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive, consider and resolved to (re)/establish or implement the following under items 9A - 9R inclusively or separately:

To recieve, consider and adopt the Scheme of Delegation

Note: no changes to the existing policy have been proposed at this stage.

To receive, consider and decide on the draft schedule of meetings

To receive, consider and re-adopt the existing committee Terms of Reference documents and re-establish the existing structure along with the new committees.
The objectives contained within the draft Terms of Reference are in accordance with recommendations from the Governance and Resources Committee:
GR008/25_(A)(3) -_ It was proposed by Cllr M North, seconded by Cllr L Wright and
RESOLVED to RECOMMEND to the Annual Council meeting the Lead Committees for each of the Corporate Plan Objectives with the amendment as requested.

To give delegated authority to the Planning and Licensing Administrator along with the Mayor, Deputy Mayor and any other member(s) to submit consultee responses on any Planning & Licensing applications and consultations received that cannot be extended to after the first scheduled meeting of the Planning & Licensing Committee.

Note: changes are marked and relate to changes to procurement legislation and the Code of Conduct process. These are changed advised by National Association of Local Councils (NALC). Changes are:

• Model Standing Order 18 further to the recent changes to procurement legislation and to ensure consistency with NALC’s Model Financial Regulations. The changes are to 18.a.v, 18.c, 18.d and 18.f of the 2022 version.
• Model Standing Order 14 has also been updated to better reflect Code of Conduct requirements. MSO 14.a-c have been removed.
• NALC have also changed the language in the document, so it uses gender-neutral terms. This is in line with NALC policy and the Civility and Respect project
  Additional changes relate to staff matters and references to the HR Sub-committee have been changed to Governance and Resources Committee.

Note: changes are from NALC and have been highlighted using tracked changes. These mainly relate to changes to procurement rules and the practitioner's guide.

Note: no changes to the existing Member's Code of Conduct have been proposed at this stage.

To receive, review and note the inventory of land and other assets including buildings and office equipment (to follow if not attached)

To receive, review and note the Council's arrangements for insurance cover in respect of all insurable risks

To receive and note the Council's subscriptions to other bodies

To review and re-adopt the existing Complaints procedure and Persistant or Vexatious complaints procedure
Note: no changes to the existing policy have been proposed at this stage.

To receive and re-adopt the Data Governance Policies document
Note: no changes to the existing policy have been proposed at this stage.

To review and re-adopt the existing Community Enangement and Communicatiosn Poilcy
Note: no changes to the existing policy have been proposed at this stage.

To receive and re-adopt the Council's Employment Policies and Procedures

To receive and re-adopt the Council's Risk Management Policies, Strategic Risk Assessments and Disaster Recovery & Business Continuity Policy
Note: no changes to the existing policy or assessments have been proposed at this stage.

To receive and re-adopt the Council's Environmental Policy and Climate Strategy
Note: no changes to the existing policy have been proposed at this stage.

To receive, consider and note the Council’s expenditure incurred under s137 of the Local Government Act or the General Power of Competence

Please Note:

• All expenditure is made under the General Power of Competence. Therefore all payments lists which are available on the website along with all spend as outlined in the various attachments under item 10****A are relevant expenditure incurred.

To receive and re-adopt the Council's Annual Investment Strategy as recommended by the Governance and Resources Committee

GR007/25 (B)(1) - It was proposed by Cllr M North, seconded by Cllr S Thomson and
RESOLVED to RECOMMEND the Annual Investment Strategy to the Annual Council Meeting.

To consider and resolve the following "Newquay Town Council declares that it meets the conditions, prescribed in Article 2 paragraph 2 of The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 (SI2012/965), and hereby resolves to adopt the General Power of Competence as provided in the Localism Act 2011 ss1-8. This declaration has effect until the Council’s Annual Meeting in 2029".

Please note:

• The Power of General Competence allows the Council to do anything in which an individual can do, provided there are no other laws or statutes preventing a specific activity from being undertaken by a Town Council.
• The Council meets the requirements of the eligibility to adopt the power. These requirements are: 1) A CILCA Qualified Clerk and 2) at-least 2 thirds of the Council must be elected at the time of a normal election (in the Case of Newquay this means 14 members).

To receive and note the list of Correspondence and to refer or respond accordingly (if any)

Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

To receive, consider and confirm the co-option process for the remaining vacancies on the Council, which is proposed to be carried out at the June 2025 Full Council meeting
Please note

• The Town Council is obliged the fill the vacancies as soon as practicable.
• The Council currently has three vacancies to fill by co-option. Two in Trenance Ward and one in Whipsiderry.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

GR015/25 (A)(1) - It was proposed by Cllr M North, seconded by Cllr S Thomson and
RESOLVED unanimously to RECOMMEND the draft Key Performance Indicators to Full Council for adoption and implementation.

Note: updates have already been applied through the document and recommendations.

To raise and discuss other business at the Chairman’s discretion (for information only)

The next scheduled Full Council meeting will take place on Wednesday 04 June 2025 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.
Please note the Annual Parish Meeting (not a Council meeting) is at St Michael's Church, Newquay at 6pm on Wednesday 28 May 2025.