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Full Council (Wednesday, May 6, 2026)
[3] Summons - Full Council - 06 May 2026

Agenda bundle [3] Summons - Full Council - 06 May 2026

1 Election of Mayor for the 2026-27 Civic Year

2 Election of Deputy Mayor for the 2026-27 Civic Year

3 Apologies

4 Interests

5 Minutes

5.A 04 March 2026

[02] Full Council Minutes - 04 March 2026

6 Matters Arising

7 Committee Minutes and Reports

7.A Recommendations from the Governance and Resource (G&R) Committee held on 12 March 2025

7.A.i [GR006/25(1)] - G&R RECOMMENDATION - Release £10,000 from IT EMR

7.B Recommendations from the Governance and Resource (G&R) Committee held on 27 April 2026

7.B.i [GR047/26 (1)(B)] - G&R Recommendation - Grants Policy and Councillor Community Fund Policy

260415 - G&R Grants Policy Report Grant Policy 2026 - DRAFT v2 clean NTC Cllr Community Fund - DRAFT

7.B.ii [GR045/26 (1)] - G&R Recommendation - Release £7,600 from the Contingency EMR (Drainage works on Killacourt)

260205 - Killacourt Drainage Finance Report Signed E&F Minutes 19 February 2026 - Killacourt Drainage Report

7.C Minutes of the Environment and Facilities (E&F) Committee held on 19 March 2026

EF Minutes 19 March 2026 FINAL

7.D Minutes of the Planning & Licensing (P&L) Committee held on:

7.D.i 18 February 2026

04. AGREED - P&L - 18 FEBRUARY 2026 MM

7.D.ii 03 March 2026

05. AGREED - P&L - 03 MARCH 2026 JM

7.D.iii 18 March 2026

06. AGREED - P&L - 18 MARCH 2026 LS

7.D.iv 01 April 2026

07. AGREED - P&L - 01 APRIL 2026 LS

8 Open Session for Electors of Newquay – Verbal/Written Questions (15 minutes)

9 Annual Review of the Council's governance, delegations arrangements and committee structures

9.A Scheme of Delegation

260113 - Scheme of Delegation 2026 v0.1 (R) (Clean)

9.B Recommended Committee structure and associated Terms of Reference

260428 - ACM - Committee Structure G&R Recommendation RECOMMENDED - TOR Community and Estates Committee 2026 v0.2 RECOMMENDED - TOR Governance and Resources Committee 2026 v0.3 RECOMMENDED - TOR Planning and Licensing Committee 2026 v0.1 260415 - G&R Committee Structure Review (Original Report) Appendix 1 - Scheme of Delegation 2026 Appendix 2 - TOR Governance and Resources Committee Appendix 3 - TOR Environment and Facilities Committee Appendix 4 - TOR Community and Tourism Committee Appendix 5 - TOR Planning and Licensing Committee Appendix 6 - Draft Schedule of Meetings (New Structure)

9.C To determine the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council

Draft Schedule of Meetings (New Structure)

9.D Selection Working Party Recommendations

Recommendations from the Selection WP - New Structure Recommendations from the Selection WP - Old Structure

9.E Planning & Licensing Interim Arrangements

9.F Review and adoption of appropriate Standing Orders, Financial Regulations and Code of Conduct

9.F.i To receive and adopt the Standing Orders

260417 - Standing Orders 2026 (RECOMMENDED) (Clean) 260417 - Standing Orders 2026 (RECOMMENDED) - Marked Changes 240411 - Standing Orders 2024 (OLD)

9.F.ii To receive and adopt the Financial Regulations

260417 - Financial Regulations 2026 (RECOMMENDED) 240415 - Financial Regulations 2024 (OLD_EXISTING)

9.F.iii To receive and re-adopt the existing Member's Model Code of Conduct (Cornwall Code) unamended

ADOPTED - Code of Conduct March 2021

9.G Review of arrangements (including legal agreements) with other local authorities, not for profit bodies and businesses

List of Leases List of Legal Arrangements

9.H Review of inventory of land and other assets including buildings and office equipment

Fixed Asset Movements 2025.26 Fixed Asset List 28.04.2026 IT Asset Register (TAG) export-assets-2026-04-27 (IT)

9.I Confirmation of arrangements for insurance cover in respect of all insurable risks

Insurance Summary MAIN - AJG Community Schemes Hiscox Renewal Schedule 2025 Fidelity - Schedule Newquay Town Council FR20874A FLEET - Schedule Minifleet Policy from QBE FLOOD - (#2267386694) Policy Document CYBER - Coalition-Policy-149624

9.J Review of the Council's subscriptions and Direct Debits to other bodies

List of Direct Debits List of Subscriptions

9.K Review of the Council's complaints procedures

260416 Complaints Procedure 2026 v1.5 (A) 260416 - Persistant or Vexatious Complaints Policy 2026 v1.4

9.L Review of the Council's policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation

Annual Full Council - Data Governance Policy Report Data Governance - Glossary Data Governance Index-Map - DRAFT 2026 (1) Data Governance Framework Draft 2026 Information Security Policy Draft 2026 Retention Schedule DRAFT 2026 v2 BYOD Policy Draft 2026 AI Acceptable Use Policy DRAFT 2026 Data Breach Procedure Draft 2026 APD CCTV Draft 2026 APD Employment Data Draft 2026 APD Statutory Functions Draft 2026 LIA - CCTV (Bodycams) LIA - CCTV (Premises) LIA - CCTV (Town-Public) LIA - EVENTS Artist Contact Details LIA - Internal Comms and Newsletters LIA - Invitations to Public Figures LIA - Photos & Videos Large Groups LIA - Printing Services (Public - TIC) LIA - Social Media and Public Campaigns LIA - Visitor Sign In Book LIA - Wheelchair Sign Out Books (TIC) LIA - Work Experience Data Protection Impact Assessment (DPIA) Procedure Draft 2026 DPIA Template 2026 Privacy Notice DRAFT 2026 CCTV Alignment Addendum Draft 2026 Staff briefing - Responsible Use of AI at Work

9.M Review of the Council's policy for dealing with the press/media

2.6 Community Engagement and Comms Policy 2024 - version 2 ADOPTED

9.N Review of the Council's employment policies and procedures

Disciplinary Policy 2026 Lone Working Policy 2026 v2.2 Equality Diversity Policy 2026 Travel & Subsistence Policy 2026 Training Agreement Training & Development Policy Stress Management Policy 2026 Staff Handbook 26-27 DRAFT v2 Severe Weather Policy 2026 v2.3 Menopause Policy Recruitment Policy 2026 v2 Absence Management Policy 2026 v1.2

9.O Review of the Council's Risk Management Policies, Strategic Risk Assessments and Disaster Recovery & Business Continuity Policy

Health and Safety Policy 2025 (Latest) 260421 - RA - Service Level (Strategic) 2026 v1.1 (minor amendments) Disaster Recovery & Business Continuity Policy Adopted (NON Confidential) 2026 v1.0

9.P Review of the Council's Environmental Policy and Climate Strategy

Existing Operational Environmental Policy Statement Existing Newquay Town Council Biodiversity Policy Existing Climate Strategy

9.Q Review of the Council's expenditure incurred under s137 of the Local Government Act of the General Power of Competence

s137 Spending and GPC

9.R Review of the Council's Annual Investment Strategy

Annual Investment Strategy 2026.27 Adopted on Feb 2026

10 Correspondence

11 Public Bodies (Admission to Meetings) Act 1960

12 Chairman’s Other Business

13 Date of the next meetings

iBabs Meeting Management
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