Full Council

To recieve, consider and decide on the nominations for Mayor of Newquay for the 2025-26 Civic Year

VALID NOMINATIONS:
A. Cllr Joanna Kenny
B. Cllr Drew Creek

Please note:

• The deadline for the Chief Executive to receive complete nominations was midday on Tuesday 28 April 2026
• Only valid nominations received by the deadline and uploaded to iBabs as part of the agenda, can be considered at the meeting.
• Nominations are in order of receipt only.

To receive, consider and decide on the nominations for Deputy Mayor of Newquay for the 2025-26 Civic Year

VALID NOMINATIONS:
A. Cllr Sarah Thomson

Please note:

• The deadline for the Chief Executive to receive complete nominations was midday on Tuesday 28 April 2026
• Only valid nominations received by the deadline and uploaded to iBabs as part of the agenda, can be considered at the meeting.
• Nominations are in order of receipt only.

To receive and accept apologies for absence.

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

To take as read and confirm as accurate the minutes of the meetings held on:

To discuss or note any matters arising from the minutes under item 5.

This is for information only unless specific matters/items are on the agenda for decision.

To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

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It was proposed by Cllr S Thomson, seconded by Cllr M North and
RESOLVED to RECOMMEND to FULL COUNCIL the draft new Grants policy documents for adoption as set out.

It was proposed by Cllr S Thomson, seconded by Cllr M North and
RESOLVED unanimously to RECOMMEND to FULL COUNCIL to release £7,600.00 from the Contingency EMR and commission Dean Hancock Plumbing to undertake the additional drainage works at the Killacourt.

To receive and note the minutes of the Environment and Facilities committee.

To receive and note the minutes of the Planning and Licensing committee.

To receive previously notified public questions from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive, consider and resolved to (re)/establish or implement the following under items 9A - 9R inclusively or separately:

To recieve, consider and adopt the Scheme of Delegation as set out 

Note: no changes to the existing policy have been proposed at this stage.

To receive, consider and adopt the new committee Terms of Reference documents and altered structure along with the new committees (see below recommendation from G&R Committee):
[GR042/26 (2)] - It was proposed by Cllr S Thomson, seconded by Cllr M North and

RESOLVED to RECOMMEND to the Annual Council Meeting that the 2026/27 Civic Year: A) Implement a revised committee structure as set out:
• Community and Estates Committee
• Governance and Resources Committee
• Planning and Licensing Committee

And RECOMMEND the Schedule of Meetings as set out under each committee under 3.0.

To receive, consider and decide on the draft schedule of meetings (this has been recommended by G&R Based on the new structure).

To receive, consider and decide on the Selection Working Party Recommendations as set out based on the new structure

To give delegated authority to the Planning and Licensing Administrator along with the Mayor, Deputy Mayor and any other member(s) to submit consultee responses on any Planning & Licensing applications and consultations received that cannot be extended to after the first scheduled meeting of the Planning & Licensing Committee.
(This is only if needed)

[GR046/26 (3)(A)] - It was proposed by Cllr S Thomson, seconded by Cllr D Creek and
RESOLVED to RECOMMEND to Full Council to adopt the revised Standing Orders as set out.

[GR046/26 (5)(A)] - It was proposed by Cllr S Thomson, seconded by Cllr M North and
RESOLVED to RECOMMEND to Full Council to adopt the revised Financial Regulations as set out.

Note: no changes to the existing Member's Code of Conduct have been proposed at this stage.

To receive, review and note the inventory of land and other assets including buildings and office equipment

To receive, review and note the Council's arrangements for insurance cover in respect of all insurable risks

To receive and note the Council's subscriptions and Direct Debits to other bodies

To review and adopt the updated Complaints procedure and Persistant or Vexatious complaints procedure
Note: minor changes to titles and Stage 2 (Directors now not CEO) to Complaints Procedure and title changes to the existing vexatious complaints procedure

To receive, consider and adopt the Data Governance Policies document

To review and re-adopt the existing Community Enangement and Communicatiosn Poilcy
Note: no changes to the existing policy have been proposed at this stage.

To receive, consider and adopt the Council's Employment Policies and Procedures as recommended by the G&R Committee:
[GR047/26 (2)(A)] - It was proposed by Cllr S Thomson, seconded by Cllr M North and
RESOLVED unanimously to RECOMMEND to full council the reviewed HR Policies
One amendment was made by committee to the Absence Management Policy in relation to Work Related Stress triggering an Occupational Health Referral - this change has been made in red.

To receive and re-adopt the Council's Risk Management Policies, Strategic Risk Assessments and Disaster Recovery & Business Continuity Policy
Note: no changes to the existing policy at present as this is a piece of work that will be under review by the Director of Operations. Minor amendments to the Strategic Risk Assessment (tracked changes) are recommended and to the existing Disaster Recovery and Business Continuity Policy (full review planned with directors in 2026/27).

To receive and re-adopt the Council's Environmental Policy and Climate Strategy
Note: no changes to the existing policy have been proposed at this stage.

To receive, consider and note the Council’s expenditure incurred under s137 of the Local Government Act or the General Power of Competence

Please Note:

• All expenditure is made under the General Power of Competence. Therefore all payments lists which are available on the website along with all spend as outlined in the various attachments under item 10****A are relevant expenditure incurred.

To receive and re-adopt the Council's Annual Investment Strategy as recommended by the Governance and Resources Committee

To receive and note the list of Correspondence and to refer or respond accordingly (if any)

Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To raise and discuss other business at the Chairman’s discretion (for information only)

The next scheduled Full Council meeting will take place on Wednesday 03 June 2026 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.