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Finance and Policy Committee

Monday, March 29, 2021

7:00 PM - 9:00 PM


Cllr Andrew Hannan

You are hereby summoned to an ordinary meeting of the Finance and Policy (F&P) Committee which is to be held on Monday 29 March 2021 at 7pm to transact the business contained in the attached agenda and associated papers.

The meeting location details are: https://www.gotomeet.me/AndyCurtis/fp-committee

You can also phone in (charges may apply) for those details please see the Front Sheet (official summons). Any issues please email: callum@newquay.town.

Agenda documents

Agenda items

  1. 1

    To receive and accept apologies for absence

  2. 2

    To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

  3. 3

    To take as read and confirm as accurate the minutes of the meetings held on

  4. 4

    To discuss or note any matters arising from the minutes under item 3. This is for information only unless specific matters are on the agenda.

  5. 5

    To receive and consider matters referred that are on the agenda.

  6. 5.A

    RECOMMENDATION  to release funds to use towards procurement advise for the Newquay Town Team.

  7. 6

    To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

    Please note the Purdah period has started and so no party political questions or statements will be accepted or permitted by any candidates standing in the forthcoming elections. Any breaches will be reported to the Cornwall Council Monitoring Officer.

  8. 7

    To receive, consider and make any decisions or recommendations in relation to the following correspondence (attached if any).

  9. 7.A

    To receive, consider and decide on the request from the Lions for use of the Council Car Park in order to facilitate an Easter Egg Hunt.

    Please note:

    • The Car Park will still be in use on the day by Council Staff, but measures can be implemented to ensure safe use of the area through volunteer marshalling.
    • A presumption that lockdown stages will permit the event has been taken. Should this change, the event co-ordinator is responsible for cancelling/reviewing and remains responsible for Risk Assessments
    • The Town Clerk has no issues with the proposal and recommends it for approval.
  10. 7.B

    To receive and note the proposed changes and make any decisions in relation to the Council's investment.

  11. 8

    To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

  12. 9

    To receive, consider and make any decisions or recommendations in relation to the following grant requests:

  13. 9.A

    To receive, consider and decide on the Storehouse ERF Application

  14. 10
    Governance, Accountability, Assurance, Audit and Risk
  15. 10.A

    To receive, consider and make any decisions or recommendation in relation to any other Governance/Accountability/Financial matters raised by the Responsible Financial Officer. This includes budget or year-end recommendations where necessary/available.

  16. 11

    To receive, consider, note and make any decisions or recommendations in relation to recommendations or matters raised by the Data Controller Sub Committee

  17. 12

    That under section 100A (4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.

  18. 12.A

    To receive an update on the Mountwise Building Project and to make any decisions in relation to the renovation works/project and working party which are of a commercially sensitive nature (if needed)

  19. 12.B

    To receive an update and make any decisions in relation to the Municipal Offices and works identified that are of a commercial nature to include any security matters that are raised by the Town Clerk (if needed)

  20. 12.C

    To receive and consider an update as well as deciding on allocating a budget and giving authority to commission a suitably qualified company through the public Framework Agreement obtained and accessed through our ESPO membership; in order to undertake a Strategic Property Review.

  21. 13
    Items for information and discussion only
  22. 14

    This is the last scheduled meeting of the Committee pre-elections. Post Elections the calendar of meetings will be established at the Annual Council meeting.