- Location
Council Chamber
- Chair
- Cllr Drew Creek
- Explanation
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You are hereby summoned to an ordinary meeting of the Full Council which is to be held on Wednesday 04 June 2025 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.
A link for the public to watch the meeting online (live) can be found here: MEETING LINK
- Agenda documents
Agenda items
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1
To receive and accept apologies for absence.
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2
To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.
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3
To take as read and confirm as accurate the minutes of the meetings held on:
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3.A
Attachment
Decision
It was proposed by Cllr D Creek, seconded by Cllr S Thomson and
RESOLVED unanimously that the Minutes of the Full Council meeting held on 14 May 2025 are a true reflection of the meeting and had been adopted. -
4
To discuss or note any matters arising from the minutes under item 3.
This is for information only unless specific matters/items are on the agenda for decision.
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5
To receive, question and note the Police Report (to follow)
Attachment
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6
To receive previously notified public questions from attending electors of Newquay.
In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.
In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.
In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.
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7
To receive and note the list of Correspondence and to refer or respond accordingly (if any)
Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.
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8
To receive the Mayor’s Announcements (for information only)
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9
To receive and approve the Financial Statements of the Town Council (to follow if not attached).
Note to members: any questions on individual transactions should be sent to the finance team who will be able to assist.
Attachment
Decision
It was proposed by Cllr D Creek, seconded by Cllr S Thomson and
RESOLVED unanimously to note the payments list totalling £407,964.03 -
10
To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise questions on their report(s) (for information only).
Please note
- Members wishing to raise a ward or divisional issue, should do so direct with the relevant Cornwall Councillor outside the meeting.
- This item allows Cornwall Councillors in Newquay to report on updates to live issues or matters of concern and for members of the Town Council to ask questions on those matters reported on.
Decision
It was proposed by Cllr D Creek, seconded by Cllr J Brook and
RESOLVED unanimously to write to the CEO of Cornwall Council, the Highways Director and leader of the Council to add weight to the calls that Cllr Towill has made around safety in that area.Q1. Member of the public – Jo
I wanted to add some weight to the Nansledan issue that’s been raised by a couple of people, I live on the Rialton side of Nansledan, so I need to cross the roundabout to come in and have kids at the nursery, it is getting really, really dangerous as we have a 30 mph road right next to a nursery entrance, disabled and visually impaired people on my side of Nansledan get in their cars to do a 2-3 minute journey because the dare not cross the roundabout and people can’t predict indicators. Can we push something through, I don’t think Zebra crossings will be enough, and I don’t think a 20-mph speed reduction as much as that is needed would be enough. It needs to be crossings that stop traffic on the roundabout and outside the nursery, I appreciate it will be expensive. I came in person to stress to you how seriously dangerous it’s getting, and I would hate for this to be retrospective after an accident has happened.
A1. The Mayor thanked the member for the public for attending and given the sense of urgency around this, he would like for the Office to write to the CEO of Cornwall Council, the Highways Director and leader of the Council to add weight to the calls that Cllr Towill has made around safety in that area. -
11
To receive, consider and determine the following items 10A - 10G inclusive) and/or any recommendations contained therein:
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11.A
To receive, consider and note the Financial Reports from the Accountant including authorising relevant signatures to verify documents
Attachment
Decision
It was proposed by Cllr D Creek, seconded by Cllr M North and
RESOLVED unanimously to approve the Income & Expenditure Account by Department (Summary) for Year Ended 31st March 2025, Detailed Income & Expenditure by Committee 31st March 2025 and Detailed Balance Sheet. -
11.B
To receive, consider and determine any matters appertaining to additions or releases to EMRs in-line with Fin. Reg. 4.2
Attachment
Decision
It was proposed by Cllr D Creek, seconded by Cllr M North and
RESOLVED unanimously to approve the Earmarked Reserves. -
11.C
To receive, consider and determine any matters appertaining to the Council's Fixed Assets including noting the register if needed
Attachment
Decision
It was proposed by Cllr D Creek, seconded by Cllr M North and
RESOLVED unanimously to approve the Fixed Asset Movement. -
11.D
To receive, consider and determine the effectiveness of internal controls including noting the Internal Auditor's final interim report and any actions therein
Attachment
Decision
It was proposed by Cllr D Creek, seconded by Cllr M North and
RESOLVED unanimously to approve the Internal Controls and Internal Auditors Final Interim Report. -
11.E
To receive, consider and approve the Conflict of Interest Statement.
Attachment
Decision
It was proposed by Cllr D Creek, seconded by Cllr L Wright and
RESOLVED unanimously that present Members held no Conflicts of Interest -
11.F
To receive, consider and determine the approval of the Section 1 - Annual Governance Statement 2024/25 having first considered the effectiveness of internal control and the Council's adherence to all relevant regulations and procedures
Please Note:- The Responsible Financial Officer has included recommended responses. However, Full Council determines the response.
- Please note the separate report on the issue that has been raised by the Internal Auditor. This statement has been published on the Council's website as part of the requirements
Attachment
Decision
It was proposed by Cllr D Creek, seconded by Cllr N Morris and
RESOLVED unanimously to approve the submission of 'Yes' statements for Sections 1 to 8 and not applicable to section 9 of the Annual Governance Statement 2024/25. -
11.G
To receive, consider and determine the certification/approval of the Section 2 - Accounting Statement 2024/25
Attachment
Decision
It was proposed by Cllr D Creek, seconded by Cllr L Wright and
RESOLVED unanimously to approve Section 2 – Accounting Statements 2024/25 -
11.H
To receive, consider and determine any further matters in relation to adoption of the final Year End Financial reports and associated submissions to the External Auditors (if needed)
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12
To receive, consider and decide on the Selection Working Party Recommendations as set out.
Attachment
Decisions
It was proposed by Cllr D Creek, seconded by Cllr S Slade and It was proposed by Cllr N Morris, seconded by Clrl M North and
RESOLVED unanimously to give delegated authority to the Mayor and Town Clerk to allocate the remaining seats to the new councillors once they are co-opted or elected. -
13
To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.
Discussions under this item are for information only unless specifically listed on the agenda for a decision and proposals are on the agenda or have been correctly notified in accordance with standing orders ahead of the meeting.
Any concerns being raised or requests for information should be communicated to the Town Clerk as soon as possible and in good time before the meeting, to ensure they have been afforded the time to look into the matter. Failure to do this is likely to result in the Town Clerk having to note the matter and responding at a later date via email or at a future Council or committee meeting as appropriate.
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14
To receive, consider and confirm the co-option process for the remaining vacancies on the Council, which is proposed to be carried out at July 2025 Full Council meeting in-line with advice from the Cornwall Association of Local Councils.
Applicants (in order of receipt):
Kattaliya Norman
John Fitter
David Cole
Justine Taylor
Daniel McAtarsney
Rebecca Wilton
Nigel May
Richard Barker
Please note- The Town Council is obliged to fill the vacancies as soon as practicable.
- The Council currently has three vacancies to fill by co-option; two in Trenance Ward and one in Whipsiderry Ward.
- At the point of agenda being published, no formal checks have been undertaken to confirm eligibility where the applicant lives outside of Newquay.
- Applications are listed in order of receipt only.
Decisions
**With the majority of the votes,**Kattaliya Norman
w****as co-opted on to the Council for the Whipsiderry Ward.With the majority of the votes,Rebecca Wilton and Justine Taylor were co-opted on to the Council for the Trenance Ward. It was proposed by Cllr D Creek, seconded byCllr N Morris and RESOLVED unanimously to extend the meeting by 20 minutes
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15
To raise and discuss other business at the Chairman’s discretion (for information only)
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16
The next scheduled Full Council meeting will take place on Wednesday 01 October 2025 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.
Note the following reserve dates have been set between now and the next scheduled Full Council meeting. This is where a Full Council meeting will be held if needed (urgent business):
03 July 2025
06 August 2025