Finance and Policy Committee

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meetings held on 19 August 2019

• F&P Minutes - 19 August 19.pdf 173 KB

To discuss or note any matters arising from the minutes under item 3. This is for information only unless specific matters are on the agenda.

To receive previously notified public questions, followed by verbal questions from attending public.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g) members of the public shall not speak for more than 3 minutes.

To receive, consider and make any decisions or recommendations in relation to the following correspondence (attached if any).

To receive, consider and agree any responses or submissions to the consultation

To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

To receive latest budget information in order to start the 2020-23 Budget setting process (information to follow).

To receive, consider and make any decisions or recommendations on written reports with the agenda or to receive and note verbal updates from the following working parties (if needed):

To receive and consider making recommendations to Full Council on any updates to the Committee Terms of Reference

To receive, consider and make any decisions or recommendation in relation to any other Governance/Accountability matters raised by the Responsible Financial Officer (if needed)

To receive, consider and recommend to Full Council any amendments to Standing Orders (if needed)

To receive, consider and recommend to Full Council any amendments to Financial Regulations (if needed)

To receive, consider and note any risk assessments in relation to the committee, finance and projects that are under this committee’s control

To receive, consider and reach a determination on the commissioning and implementation of a meeting management system and associated IT infrastructure following a successful trial.

To receive, consider and decide on any updated advice on the Option to Tax Land and Property (to follow if available)

To receive, consider, note and make any decisions or recommendations in relation to recommendations or matters raised by the Data Controller Sub Committee

To receive an update and make any decisions in relation to the Municipal Offices and works identified as an operational priority (if needed)

To receive, consider and recommend to Full Council adoption of the draft Freedom of the Town Policy (subject to any amendments).

Hand illuminated freedom scrolls - https://www.shaws.co.uk/scrolls.cfm
Computer generated freedom scrolls - https://www.shaws.co.uk/freedom_scrolls.cfm

To discuss and decide on recommending to Full Council changing or cancelling the scheduled Finance and Policy Committee meeting in December, which falls on Monday 30 December 2019.

That under section 100A (4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.

To receive, consider and reach a determination on the commissioning and implementation of a meeting management system and associated IT infrastructure following a successful trial. This item is to allow for the discussion of any commercially sensitive costings and so is a duplication of item 11.

To receive an update on the Mountwise Building Project and to make any decisions in relation to the renovation works/project and working party which are of a commercially sensitive nature (if needed)

To receive an update and make any decisions in relation to the Municipal Offices and works identified that are of a commercial nature to include any security matters that are raised by the Town Clerk (if needed)

To receive, consider and adopt the devolution spreadsheet as the framework of devolution this Council will seek to achieve going forwards.

To consider the prioritisation of the land on Trevena Terrace on which the Newquay Royal British Legion Club sits in order to assist the club

The next F&P Committee meeting is to take place on Monday 28 October 2019 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.