Finance and Policy Committee

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meetings held on 30 September 2019

To discuss or note any matters arising from the minutes under item 3. This is for information only unless specific matters are on the agenda.

To receive previously notified public questions, followed by verbal questions from attending public.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g) members of the public shall not speak for more than 3 minutes.

To receive, consider and make any decisions or recommendations in relation to the following correspondence (attached if any).

To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

To receive and consider the draft F&P budgets and then to receive, consider and form any recommendations or relevant decisions on the recommended committee budgets in respect of the 2020-23 Budget and precept setting process (any missing draft budget information is to follow asap).

To receive, consider and decide on any updated advice on the Option to Tax Land and Property (to follow if available)

To receive and consider making recommendations to Full Council on any updates to the Committee Terms of Reference

To receive, consider and make any decisions or recommendation in relation to any other Governance/Accountability matters raised by the Responsible Financial Officer

To receive, consider and recommend to Full Council any amendments to Standing Orders

To receive, consider and recommend to Full Council any amendments to Financial Regulations

To receive, consider and note any risk assessments in relation to the committee, finance and projects that are under this committee’s control

To receive, consider, note and make any decisions or recommendations in relation to recommendations or matters raised by the Data Controller Sub Committee

To receive an update and make any decisions in relation to the Municipal Offices and works identified as an operational priority (if needed)

That under section 100A (4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.

To receive and consider any commercially sensitive parts of the draft F&P budgets and then to receive, consider and form any recommendations or relevant decisions on the commercially sensitive parts of any other recommended committee budgets in respect of the 2020-23 Budget and precept setting process (any missing draft budget information is to follow asap).

To receive an update on the Mountwise Building Project including a commercially sensitive report on the Tender Evaluations and to make any decisions in relation to the reports/renovation works/project and working party which are of a commercially sensitive nature

To receive an update and make any decisions in relation to the Municipal Offices and works identified that are of a commercial nature to include any security matters that are raised by the Town Clerk (if needed)

To discuss urgent items for information only - no decisions can legally be made under this item.

The next F&P Committee meeting is to take place on Monday 25 November 2019 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.