Governance and Resources Committee

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meeting held on 23 February 2026

To discuss or note any matters arising from the minutes under item 3 (for information only)

To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive and consider the G&R Committee Structure Review.
- 260415 - G&R Committee Structure Review
- Appendix 1 - Scheme of Delegation 2026 (Adopted).
- Appendix 2 - TOR Governance and Resources Committee
- Appendix 3 - TOR Environment and Facilities Committee
- Appendix 4 - TOR Community and Tourism Committee
- Appendix 5 - TOR Planning and Licensing Committee
- Appendix 6 - Draft Schedule of Meetings (New Structure).
- NEW Draft TOR for Community and Estate Committee

To receive, note and consider any recommendations contained within the reports.
Please note:
Depending on the nature of the discussions, any Staffing related budget discussions may need to take place under exempt business.

- G&R EMR Commitments - 31.03.26
- G&R March 2025.2026 Monthly Budget Analysis
- G&R March 2025.2026 Project Updates Monthly Analysis
- G&R March 2025.2026 Large Variances Monthly Analysis

EF022/26 (2)(i)
It was proposed by Cllr M North, seconded by Cllr S Slade and
Resolved Unanimously to Use Tregunnel and Belmont Car Park prices as comparators - Not be more expensive than these - Not cheaper by less than 10% - to maximise the return, without negatively impacting the budget - While balancing and supporting use of the space for users of the play area, and a useable car park for accessing South Fistral Beach and the feasibility of scrapping the winter charging.
Subject to agreeing the charging policy above, to recommend to the Governance & Resources Committee to give the Estates Manager delegated authority to implement these changes, and the authority to arrange for replacement signage and update the pay machine at a cost of £527.00 from the Repair, Maintenance and Renewals Budget for South Fistral Car Park.
Attached:
- 260208 - South Fistral Tariff Report Signed
- E&F Minutes 19 February 2026 - South Fistral Car Park Tariffs Report

EF022/26 (1)(i)
It was proposed by Cllr M North, seconded by Cllr S Slade and
Resolved unanimously to recommended to the Governance & Resources Committee to release £7,600.00 from the Contingency EMR and commission Dean Hancock Plumbing to undertake the additional drainage works at the Killacourt.
(This requires a recommendation to Full Council if approved).
Attached:
- 260205 - Killacourt Drainage Finance Report Signed
- E&F Minutes 19 February 2026 - Killacourt Drainage Report

To receive, note and consider the revised Financial Regulations (recommendations to go to Full Council for adoption).

To receive, note and consider the revised Standing Orders (recommendations to go to Full Council for adoption).

To receive, note and consider any matters within the Assertion Reports:

07 19.02.26 Signed (Digital) Assertion Review Form
08 19.03.26 Signed (Digital) Assertion Review Form (to be signed by Cllr J Jacobs).

To receive, consider and make any decisions in relation to the Annual Investment Report.
- 260427 Annual Investment Report 2025.26

To receive, note and consider the attached updated versions of the Grants Policies along with the report.
Attached:
- 260415 - G&R Grants Policy Report

- Grant Policy 2026 - DRAFT v2 clean
- NTC Cllr Community Fund - DRAFT

To receive, note and consider the attached updated versions of the HR Policies.

Attached:
- Menopause Policy
- Recruitment Policy 2026 v2
- Severe Weather Policy 2026 v2.3
- Staff Handbook 26-27 DRAFT v2
- Stress Management Policy 2026
- Training & Development Policy
- Training Agreement
- Travel & Subsistence Policy 2026
- Absence Management Policy 2026
- Equality Diversity Policy 2026
- Lone Working Policy 2026 v2.2
- Disciplinary Policy 2026

An update from the IT Manager regarding the Data Governance Policy Suite.
- Data Governance Index-Map - DRAFT 2026 (1)

Update:

Our new Data Governance Policy Suite is now ready for Director's to review in advance of the Annual Full Council Meeting.

The Policy Suite is the culmination of the Data Protection Compliance project in conjunction with Breakthrough Communications and brings the Council into a state of compliance with the aim of meeting the new "Assertion 10" requirements alongside the new Website that went live in February.

Following this project, the Council will now begin the process of achieving CAF and Cyber Essentials certifications and the IT Service is currently in discussions with various Cyber Security experts to plan the best way forward.

The Data Governance Policy Suite is structured as follows:

• Core Governance:
  • Data Governance Framework
  • RoPA (Data Map)
  • Information Security Policy
  • Retention Schedule
• Risk & Safeguards:
  • Appropriate Policy Documents (Special Category Data Processing) x 3
  • Legitimate Interest Assessments x 12
  • Data Breach Procedure
  • Data Protection Impact Assessment Procedure
    • DPIA Template
  • BYOD Policy
  • AI Acceptable Use Policy
    • Staff Briefing - AI use in the Workplace
• Transparency:
  • Privacy Notice
• Operational CCTV:
  • CCTV Governance Alignment Addendum

The policy suite has been intentionally split into multiple documents unlike the previous Data Governance Policy in order to ensure it can be easily reviewed and updated on an ongoing basis into the future.

Please see attached index/map for a visual overview of the structure.

To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To receive, consider and make any decisions on confidential matters or reports raised by the Head of Paid Service or People Manager

To receive a confidential report following a Job Evaluation Questionnaire scoring process and to decide on the recommendations.

To receive and note the HR KPI Report

To receive note and make any decisions on the Report.

To receive, note and make any decisions in relation to the Debtor's Report.

Urgent items for information and discussion only.

Any questions asked under this item by members are likely to be responded to at the next meeting.

The next G&R Committee meeting is to take place on a date and time to be set at the Annual Council meeting in May 2026.