- Location
Council Chamber
- Chair
- Cllr Sarah Thomson
- Explanation
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You are hereby summoned to an extraordinary meeting of the Governance and Resources (G&R) Committee which is to be held on Monday 12 January 2026 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.
The meeting will be live streamed and the link for this is in the summons attachment or can be found here: LINK
- Agenda documents
Agenda items
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1
To receive and accept apologies for absence
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2
To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda
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3
To take as read and confirm as accurate the minutes of the meeting held on:
- Monday, 29th October 2025
- Monday, 29th October 2025 Confidential - to followAttachment
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4
To discuss or note any matters arising from the minutes under item 3 (for information only)
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5
To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.
In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.
In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.
In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.
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6
To receive the annual budget report and to consider, decide and formally recommend to Full Council a 2026/27 Precept, Budget and General Fund Balance.
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7
To receive, note and consider any recommendations contained within the reports.
Please note:
Depending on the nature of the discussions, any Staffing related budget discussions may need to take place under exempt business.
G&R EMR Commitments - 22.12.2025 - Attached.
G&R November 2025.2026 Monthly Budget Analysis - Attached.
G&R November Project Updates 2025.2026 Monthly Budgets Analysis - Attached.Attachment
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8
To receive a verbal update and make any decisions as may be necessary (matters may need to be discussed in exempt business if commercially sensitive).
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9
To review the Grant Scheme and to receive, consider and determine applications received in relation to the committee’s remit.
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9.A
It was proposed by Cllr D Creek, seconded by Cllr M North and
RESOLVED to RECOMMEND to GOVERNANCE & RESOURCES that Newquay in Bloom is considered a Newquay Town Council partner for the fiscal year 2026/2027. -
9.B
To receive and consider the Re-Open Grant Gateway report and make any decisions.
The following are background committee resolutions from C&T Committee:
CT164/25 (1)
It was proposed by Cllr L Wright, seconded by Cllr J Jacobs and
RESOLVED to support with their request, this is subject to the Grants Process being reopened by the Governance & Resource Committee which the RFO is reviewing.CT164/25 (2)
It was proposed by Cllr L Wright, seconded by Cllr F Williamson and
RESOLVED to give delegated authority to Chief Finance Officer, Cllr L Wright and Cllr J Jacobs to approve the Grant Request of £400 following completion of the standard grants terms if the Gate Way is reopened.Attachment
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10
To receive, note and consider any matters within the Assertion Reports:
Annual Governance Assertion - 17.12.25 (1)Attachment
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10.A
To consider and recommend to Full Council confirmation that following a review of the effectiveness of the internal audit and controls, that the Councils considers these measures to be adequate and effective, including confirming the independence and effectiveness of the Internal Auditor, Steve Hudson.
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11TOR 7.6.12 - Develop, maintain and review relevant policies, strategies, procedures and guidance
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11.A
To receive/consider and recommend to Full Council the updated Scheme of Delegation (to follow if not attached).
Attachment
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11.B
To receive and consider the report as set out and make any decisions/recommendations.
Attachment
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12
To consider and recommend to Full Council approval of appropriate projects for CIL Funding.
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12.A
RECOMMENDATION from E&F Committee:
RESOLVED unanimously to proceed with Quote 1 and recommend to Full Council the release £10,795.00 from the Community Infrastructure Levy (CIL) EMR towards the replacement of the railings on the Western steps from Killacourt to Towan Promenade' that belongs to agenda item 'Railings Repairs Report for Eastward Killacourt Steps ' is approaching deadline 8 January 2026.Attachment
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17
To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings
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18
To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.
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18.A
To receive, consider and make any decisions on confidential matters or reports raised by the Head of Paid Service or People Manager (if needed)
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18.B
To receive and consider the request from Cllr J Jacobs.
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18.C
To receive and note the confidential update report.
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18.D
To receive, note and make any decisions on the debtor's report.
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19
Urgent items for information and discussion only.
Any questions asked under this item by members are likely to be responded to at the next meeting.
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20
The next G&R Committee meeting is to take place on Monday 23 February 2026 at 7pm in the Council Chamber, Marcus Hill, Newquay.
Future Meeting Dates:
23 February 2026
27 April 2026