Full Council

To receive and accept apologies for absence.

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

To take as read and confirm as accurate the minutes of the meetings held on:

To discuss or note any matters arising from the minutes under item 3.

This is for information only unless specific matters/items are on the agenda for decision.

To receive, question and note the Police Report (to follow)

To receive previously notified public questions from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive and note the list of Correspondence and to refer or respond accordingly (if any)

Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

To receive the Mayor’s Announcements (for information only)

To receive and approve the Financial Statements of the Town Council (to follow if not attached).

Note to members: any questions on individual transactions should be sent to the finance team who will be able to assist.

To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise questions on their report(s) (for information only).

Please note

• Members wishing to raise a ward or divisional issue, should do so direct with the relevant Cornwall Councillor outside the meeting.
• This item allows Cornwall Councillors in Newquay to report on updates to live issues or matters of concern and for members of the Town Council to ask questions on those matters reported on.

To receive, consider and determine the following items 10A - 10G inclusive) and/or any recommendations contained therein:

To receive, consider and note the Financial Reports from the Accountant including authorising relevant signatures to verify documents

To receive, consider and determine any matters appertaining to additions or releases to EMRs in-line with Fin. Reg. 4.2

To receive, consider and determine any matters appertaining to the Council's Fixed Assets including noting the register if needed

To receive, consider and determine the effectiveness of internal controls including noting the Internal Auditor's final interim report and any actions therein

To receive, consider and approve the Conflict of Interest Statement.

To receive, consider and determine the approval of the Section 1 - Annual Governance Statement 2024/25 having first considered the effectiveness of internal control and the Council's adherence to all relevant regulations and procedures
Please Note:

• The Responsible Financial Officer has included recommended responses. However, Full Council determines the response.
• Please note the separate report on the issue that has been raised by the Internal Auditor. This statement has been published on the Council's website as part of the requirements

To receive, consider and  determine the certification/approval of the Section 2 - Accounting Statement 2024/25

To receive, consider and determine any further matters in relation to adoption of the final Year End Financial reports and associated submissions to the External Auditors (if needed)

To receive, consider and decide on the Selection Working Party Recommendations as set out.

To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.

Discussions under this item are for information only unless specifically listed on the agenda for a decision and proposals are on the agenda or have been correctly notified in accordance with standing orders ahead of the meeting.

Any concerns being raised or requests for information should be communicated to the Town Clerk as soon as possible and in good time before the meeting, to ensure they have been afforded the time to look into the matter. Failure to do this is likely to result in the Town Clerk having to note the matter and responding at a later date via email or at a future Council or committee meeting as appropriate.

To receive, consider and confirm the co-option process for the remaining vacancies on the Council, which is proposed to be carried out at July 2025 Full Council meeting in-line with advice from the Cornwall Association of Local Councils.
Applicants (in order of receipt):
Kattaliya Norman
John Fitter
David Cole
Justine Taylor
Daniel McAtarsney
Rebecca Wilton
Nigel May
Richard Barker
Please note

• The Town Council is obliged to fill the vacancies as soon as practicable.
• The Council currently has three vacancies to fill by co-option; two in Trenance Ward and one in Whipsiderry Ward.
• At the point of agenda being published, no formal checks have been undertaken to confirm eligibility where the applicant lives outside of Newquay.
• Applications are listed in order of receipt only.

To raise and discuss other business at the Chairman’s discretion (for information only)

The next scheduled Full Council meeting will take place on Wednesday 01 October 2025 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.
Note the following reserve dates have been set between now and the next scheduled Full Council meeting. This is where a Full Council meeting will be held if needed (urgent business):

03 July 2025
06 August 2025