- Location
Council Chamber
- Chair
- Cllr Margaret North
- Explanation
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You are hereby summoned to an extraordinary meeting of the Governance and Resources (G&R) Committee which is to be held on Wednesday 12 March 2025 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.
- Agenda documents
Agenda items
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1
To receive and accept apologies for absence
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2
To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda
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3
To take as read and confirm as accurate the minutes of the meeting held on: 25 November 2024
Attachment
Decision
It was proposed by Cllr M North, seconded by Cllr S Thomson and
RESOLVED unanimously to accept the minutes of the meeting held on 25 November 2024 -
4
To discuss or note any matters arising from the minutes under item 3 (for information only)
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5
To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.
In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.
In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.
In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.
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6
To receive and consider the report on Website Refresh works and to approve a budget up to £10,000 for a refresh of the website, with an associated recommendation to Full Council to release the funding out of the IT EMR.
Attachment
Decision
RESOLVED unanimously to approve a budget up to £10,000 for a refresh of the website, with an associated recommendation to Full Council to release the funding out of the IT EMR.
The IT Services Manager gave members a verbal overview of his written report.
Members discussed. -
7Oversee and scrutinise Town Council finances in accordance with Financial Regulations
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7.A
To receive, note and consider any recommendations contained within the report (report to follow if not attached).
Attachment
Decision
It was proposed by Cllr M North, seconded by Cllr D Creek and RESOLVED to note the budget monitoring report
The RFO provided members with an overview of the report.
Members discussed. -
7.B
To receive and consider an update on the Annual Investment Strategy review from the Chief Financial Officer and to make any recommendations to Full Council.
Attachment
Decision
RESOLVED to RECOMMEND the Annual Investment Strategy to the Annual Council Meeting. The RFO provided members with an overview of the amended strategy.
Members discussed. -
8Oversee and scrutinise Town Council legal, governance and statutory responsibilities.
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8.A
To receive, consider and make recommendations to the Annual Council meeting on the Lead Committees for each of the Corporate Plan Objectives as set out
Attachment
Decisions
It was proposed by Cllr M North, Seconded by Cllr L Wright and
RESOLVED to remove Healthcare and Education from Planning & Licensing and moving this to Community & Tourism’s remit.The Town Clerk provided members with a suggested list of Committee objectives to enable terms of references be written ahead of the new civic year.
Members discussed, an amendment to Line 8 was requested to split up the tasks removing Healthcare and Education from Planning & Licensing and moving this to Community & Tourism’s remit.It was proposed by Cllr M North, seconded by Cllr S Thomson and
RESOLVED to keep Transport, Infrastructure and Affordable Housing under Planning & licensing’s remit.The Town Clerk provided members with a suggested list of Committee objectives to enable terms of references be written ahead of the new civic year.
Members discussed, an amendment to Line 8 was requested to split up the tasks removing Healthcare and Education from Planning & Licensing and moving this to Community & Tourism’s remit.RESOLVED to RECOMMEND to the Annual Council meeting the Lead Committees for each of the Corporate Plan Objectives with the amendment as requested. -
9
To recieve, note and make any recommendations or decisions on teh Interim Report
Attachment
Decision
RESOLVED unanimously to note the interim internal audit report. The RFO gave members an overview of the interim internal audit report. -
9.A
To receive, note and consider any recommendations or issues raised in the internal control checks (reports to follow if not attached)
Attachment
Decision
RESOLVED to note the Governance Assertion Reviews completed on 20 November 2024, 22 January and 19 February 2025. -
10Manage and implement the Town Council Grant scheme
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10.A
To receive, consider and determine applications received in relation to the committee’s remit under objective 3.7.
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10.A.i
To receive, consider and make any decisions or recommendations in respect of the Grant Application from the Twinning Association
Decision
RESOLVED unanimously to award a grant of £750 for the Twinning Association to be used towards food and soft drinks. Members discussed and debated. Members decided not to award grant money to be used for the provision of alcohol and to award £540 towards the purchase of food and £210 towards soft drinks. -
11
Attachment
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11.A
To receive, consider and note the report and to recommend to Full Council a release of £2,501 from the CIL EMR
Attachment
Decision
It was proposed by Cllr M North, seconded by Cllr D Creek and
RESOLVED unanimously to note the report and to RECOMMEND to Full Council a release of £2,501 from the CIL EMRMembers discussed
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11.B
To receive an update and to recommendation to Full Council an additional £20,000 commitment and subsequent release from the CIL EMR towards the £100,000 Mountwise Play Area project (as contingency funding).
Decision
RESOLVED to RECOMMEND to Full Council an additional £50,000 commitment and subsequent release from the CIL EMR towards the £100,000 Mountwise Play Area project (as contingency funding). Cllr D Creek provided members with an update.
Members discussed. -
11.C
To receive, discuss and note the other projects that may seek CIL funding or other EMR funds in the future.
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12Establish devolution opportunities and negotiate outcomes with Cornwall Council
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12.A
To receive an update on Devolution matters
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12.B
To receive and note the devolution bid outcome from Cornwall Council and to make any decisions in relation to the site and wider Town Council services in the proximity to the Car Park.
Attachment
Decision
RESOLVED unanimously to RECOMMEND that the E&F committee explore the options of devolving the toilets to the Cornwall Heritage Trust alongside a costed offer for the cost of us to clean them. Members discussed.
It was proposed by Cllr D Creek, seconded by Cllr M North and -
13
To receive and consider the report from the Chief Finance Officer in relation to proposed spend as requested buy the Newquay Town Team
Decision
RESOLVED unanimously to support the C&T majority in agreeing the investigation of extending the HUQ contract for 2025/26 using the remaining funding from the Town Vitality Fund, in the region of £15,600. And if viable go ahead with this suggestion. -
14
To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings
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15
To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.
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15.A
To review and recommend the draft Key Performance Indicators to Full Council for adoption and implementation
Decision
RESOLVED unanimously to RECOMMEND the draft Key Performance Indicators to Full Council for adoption and implementation. -
15.B
To give delegated authority to upto 4 members, forming the Staff Review Working Party in order to lead on the formation and development of Recommendations to the Committee on the draft Staff Structure and Plan, subject to considering the Key Performance Indicators work and associated resource requirements.
Decisions
o give delegated authority to Cllrs M North, D Creek and S Thomson, to form the Staff Review Working Party in order to lead on the formation and development of Recommendations to the Committee on the draft Staff Structure and Plan, subject to considering the Key Performance Indicators work and associated resource requirements. RESOLVED unanimously for Cllr J Kenny to sit on the appeals panel for the staff review. -
15.C
To receive, consider and make decisions/recommendations as set out on the matters raised within the report.
Decision
RESOLVED Unanimously to follow the recommendation set out in the report. -
15.D
To receive, consider and make any decisions in relation to the Debtor's Report (report to follow if not attached).
Attachment
Decision
RESOLVED unanimously to note the debtors report. -
15.E
To receive an update and consider a 6 month pilot project in respect of Town Rangers
Decision
RESOLVED unanimously to give authority for the Head of Paid Service to go ahead with pilot scheme as set out in the memo. -
16
Urgent items for information and discussion only.
Any questions asked under this item by members are likely to be responded to at the next meeting.
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17
The next G&R Committee meeting is to take place on Monday 28 April 2025 at 7pm in the Council Chamber, Marcus Hill, Newquay.
Future Meeting Dates:
28 April 2025