Governance and Resources Committee

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meeting held on: 26 February 2024

To discuss or note any matters arising from the minutes under item 3 (for information only)

To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive, note and consider any recommendations contained within the report.

To receive, note and consider any changes contained within the draft policies/regulations (recommendations to go to Full Council for adoption).

To receive, note and make any decisions/recommendations in relation to the Annual Investment Report.

To receive, note and consider draft policies as attached.
The following policies have been recommended to this Committee:
Communications Policy (inquorate C&T Meeting)
Biodiversity Meeting (E&F)

To receive, note and consider any changes contained within the draft Standing Orders 2024 (recommendations to go to Full Council for adoption).

To receive, note and consider any changes contained within the draft Communications Policy 2024 (recommendations to go to Full Council for adoption).

To receive, consider and recommend to Full Council, the updated Grant Policy 2024 for adoption and implementation.

To receive, consider and determine whether the Council should pursue an identified source of external funding including the formation of a working party to assist in developing such an application.

To receive, consider and make any decisions (or recommendations) on proposed changes to the committee workloads or services which come under the remit of those committees

To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

It was proposed by Cllr A Hannan, seconded by Cllr O Monk and
RESOLVED to RECOMMEND to G&R that all underspend from the Killacourt and Open Spaces budget lines into the EMR.

It was proposed by Cllr A Hannan, seconded by Cllr K Larsen and
RESOLVED to RECOMMEND to G&R that all underspend from the South Fistral budget lines to an EMR.

It was proposed by Cllr L Gardner, seconded by Cllr O Monk and
RESOLVED to recommend to G&R that a formal review of revenue and usage of the Mount Wise Centre be instigated.

An amendment was proposed by Cllr K Larsen, seconded by Cllr D Creek and
RESOLVED to Recommend the Policy to G&R with the amendment to point 10 of ‘Newquay Town Council as a land manager will, subject to any live contracts avoid participation in the use of artificial herbicides, pesticides and fungicides with its estate management programme or where we manage’ along with advice from the Town Clerk.

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To receive, note and make any decisions on the confidential Debtor's Report.

To receive and note the MEMO regarding the Council's Fidelity Guarantee insurance.

Urgent items for information and discussion only.

Any questions asked under this item by members are likely to be responded to at the next meeting.

The next G&R Committee meeting is to take place on a date, time and in a location to be agreed at the Annual Council Meeting in May 2024.****