- Location
Council Chamber
- Chair
- Cllr Margaret North
- Explanation
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You are hereby summoned to an ordinary meeting of the Governance and Resources (G&R) Committee which is to be held on Monday 24 June 2024 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.
- Agenda documents
Webcast
Agenda items
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1
To receive and accept apologies for absence
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2
To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda
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3
To take as read and confirm as accurate the minutes of the meeting held on:
Attachment
Decision
GR035/24(1)
RESOLVED unanimously to accept the minutes of the meeting held on 29 April 2024 including the confidential addendum. -
4
To discuss or note any matters arising from the minutes under item 3 (for information only)
Attachment
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5
To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.
In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.
In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.
In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.
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6Objective 3.1 – Oversee and scrutinise the effective and efficient operation of the Council
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6.A
To receive, note and consider any planning for the forthcoming budget setting process to include timelines.
Attachment
Decision
GR038/24(A)(1)
RESOLVED unanimously to recommend to Full Council the draft budget setting timetable. -
6.B
To receive, note and consider any matters within the Assertion Report.
Attachment
Decision
GR038/24(B)(1)
RESOLVED to note the Governance Assertion Review completed on 21 February 2024 -
6.C
To receive, consider and make decisions/recommendations on the vehicle report (report to follow if not attached)
- Recommend to Full Council the retrospective release from General Fund to cover the costs of purchasing the Environment Service Vehicles (this was undertaken as part of the budget setting process, but no formal recommendation was made to Full Council as per Financial Regulations and Standing Orders.
Attachment
Decision
GR038/24 (C)
RESOLVED to recommend the release of £58031 +VAT from the vehicles EMR and the General Fund as an internal loan over a 5-year period for the purchase of 2 Environment vehicles. -
7Objective 3.2 – Oversee and scrutinise Town Council finances in accordance with Financial Regulations
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7.A
To receive and note the report.
Attachment
Decision
GR038/24(A)(1)
RESOLVED unanimously to note the budget monitoring report. -
8
To receive, note and make any decisions on the Corporate Plan Survey Findings Report as well as any relevant decisions on this project.
Attachment
Decision
GR040/24(1)
RESOLVED unanimously to note the report and to confirm that email is the acceptable form of communication for this project. -
9Objective 3.9 - Identify appropriate projects for s106 and CIL funding
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9.A
To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.
Decision
GR041/24(A)
RESOLVED unanimously to set up a S106 and CIL working party and the membership is opened to Full Council. -
9.B
To receive, consider and determine any recommendations from Committees.
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9.B.i
Recommendation:
It was proposed by Cllr D Creek, seconded by Cllr M North and
RESOLVED for Officers to explore and cost out a playpark to be situated at Mount Wise Gardens. Ringfencing £50,000 of CIL funding for this project and to RECOMMEND this to G&R. all following the correct devolution process.Decision
GR041/24 (B)(ii)
RESOLVED for Officers to explore and cost out a playpark to be situated at Mount Wise Gardens. Ringfencing £50,000 of CIL funding for this project -
10Objective 3.10 - Establish devolution opportunities and negotiate outcomes with Cornwall Council
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10.A
(i) To review and adopt the Terms of Reference for Devolution working party who will be responsible for providing a written report with recommendations for consideration.
(ii) To receive, note and consider any reports including recommendations as below:
- E&F Recommendation - Mount Wise Gardens Play Area Project
Attachment
Decisions
GR042/24 (A)(i)
RESOLVED unanimously to note the Devolution working party Terms of Reference as set out. GR042/24 (a)(ii)(1)
RESOLVED unanimously to make contact with Officers at Cornwall Council and highlight the following assets for expedited devolution being Mount Wise Gardens, Eothen, Beachfield Gardens, Godolphin site, Mount Wise Stadium and in exchange we will take on Mount Wise carpark to facilitate the works to the play park if we can get a licence to work on site subject to their agreement to devolution. -
11
To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings
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12
To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)
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13Governance and Accountability
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13.A
To receive, note and consider any recommendations contained within the draft Terms of Reference (recommendations to go to Full Council for adoption).
Attachment
Decision
GR044/24(A)(1)
RESOLVED unanimously to RECOMMEND the Terms of Reference to Full Council with the amendments of increasing the membership to upto nine, adding the Vice Chair of Planning to the list of members under 1.2 and deleteing 1.3 in total. -
14
To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.
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14.A
To receive, note and make any decisions on the confidential Debtor's Report (report to follow if not attached).
Attachment
Decision
GR045/24(A)
RESOLVED unanimously to note the debtors report. -
14.B
To receive, note and make a decision on the Mayoral Expenses Report.
Decision
GR045/24(B)
RESOLVED unanimously to retrospectively approve the expenses claim for attending the seminar in London in April, as part of the 2023/24 Mayoral duties. To the value of £292.10 from the Miscellaneous Expenses/Councillors and Civic 2024/24 budget and for the RFO to regularise the policy covering Mayoral Allowances going forwards to ensure this situation does not occur in future. -
14.C
To receive an update and consider the appointment of a 1 year AAT Level 2 Accounts Assistant as per budget
Decision
GR045/24 (C)(1)
RESOLVED to moved forward to advertise and appoint a Finance Apprentice as soon as possible with Truro College, with the intention of starting the course in September 2024 on a 15-month Apprenticeship. For the starting salary to be SCP 2 for the first 6 months, and the increment be performance based (i.e., successfully completing and passing units of the AAT course by once SCP every 6 months. For this post to be funded from the 2024/25 HR Corporate Service revenue budget provision. The 5% course fee to be funded from the HR revenue training budget to a maximum of £780. -
15
Urgent items for information and discussion only.
Any questions asked under this item by members are likely to be responded to at the next meeting.
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16
The next G&R Committee meeting is to take place on Monday 30 September 2024 at 7pm in the Council Chamber, Marcus Hill, Newquay.
Future Meeting Dates:
25 November 2024
24 February 2025
28 April 2025