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Governance and Resources Committee

Monday, November 25, 2024

7:00 PM - 9:00 PM
Location

Council Chamber

Chair
Cllr Margaret North
Explanation

You are hereby summoned to an ordinary meeting of the Governance and Resources (G&R) Committee which is to be held on Monday 25 November 2024 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.


A live stream of the meeting will be available from the following link: Meeting Team's Link
If there are any issues with the live stream, our backup will be promoted on our social media pages and is likely to be the Newquay Town Council Youtube page.



MEMBERS PLEASE NOTE:


There is a PRESENTATION for members at 18:45pm from Newquay Surf Life Saving Club. Members of the public will be admitted to the Chamber after this presentation has concluded.

Agenda documents

Agenda items

  1. 0

    At 18:45pm, there will be a presentation from Newquay Surf Life Saving Club.


    Members are asked to be seated by 18:45. The public will be allowed into the Chamber at 19:00.

  2. 1

    To receive and accept apologies for absence

  3. 2

    To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

  4. 3

    To take as read and confirm as accurate the minutes of the meeting held on: 30 September 2024

    Attachment

  5. 4

    To discuss or note any matters arising from the minutes under item 3 (for information only)

  6. 5

    To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.


    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.


    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.


    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  7. 6

    To receive, note and consider any recommendations contained within the report.

    Attachment

  8. 7

    To receive, consider and determine any recommendations or actions based on the budget information presented from officers and committees.

  9. 7.B

    To receive, consider and agree the committee budget recommendations 


    Please note:
    Depending on the nature of the discussions, any Staffing related budget discussions may need to take place under exempt business.

    Attachment

  10. 7.B.i

    It was proposed by Cllr L Wright, seconded by Cllr A Goudge and

    RESOLVED to agree to RECOMMEND to G&R the Community & Tourism Budget for 2025-24.
  11. 7.C

    To consider, decide and formally recommend to Full Council a 2025/26 Precept, Budget and General Fund Balance. This results in the following recommendations:


    2025/26 Gross Expenditure Budget: £3,231,614
    2025/26 Precept: £2,851,214
    2025/26 General Fund: 3.0 Months
    2025/26 Total EMR Reserve Balance: £2,173,169
    Impact on Residents:
    2025/26 Band D Council Tax: £300.98 (NIL increase)

    Attachment

  12. 8

    To consider and recommend to Full Council confirmation that following a review of the effectiveness of the internal audit and controls, that the Councils considers these measures to be adequate and effective, including confirming the independence and effectiveness of the Internal Auditor, Steve Hudson.

  13. 9

    To receive, consider and determine applications received.

  14. 9.A
    Newquay Surf Life Saving Club Grant Request - £2,500.00
  15. 9.B
    Newquay Cricket Club Grant Request - £900
  16. 10
    Active External Grant Applications
  17. 10.A

    To receive and update and make any decisions in relation to active external Grant Applications including the allocation of funding or support as may be recommended by officers

  18. 11

    To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

  19. 11.A
    Email 1
  20. 11.B
    Email 2
  21. 12

    To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

  22. 12.A

    It was proposed by Cllr D Creek, seconded by Cllr A Hannan and

    RESOLVED to RECOMMEND to G&R to utilise £2,500 from their Grants underspend to fund the Crantock Street Community Garden Grant Request.
  23. 12.B

    It was proposed by Cllr D Creek, seconded by Cllr A Hannan and

    RESOLVED to RECOMMEND to G&R to utilise £2,500 from their Grants EMR to fund the Nansledan Community Centre Grant Request.
  24. 12.C

    It was proposed by Cllr D Creek, seconded by Cllr A Hannan and

    RESOLVED to RECOMMEND to G&R to utilise £200 from their Grants EMR to provide a 20% subsidy for the 10 Bleed Control Kits Units, subject to proof of purchase of the Kits from the businesses they will be residing in.
  25. 13
    Deferred Items from the last meeting
  26. 13.A

    It was proposed by Cllr K Larsen , seconded by Cllr D Creek and
    RESOLVED to RECOMMEND the Biodiversity Policy to G&R with the wording amended to Point 10. Adding in that we would not use synthetic pesticides or non-organic methods.

    Attachment

  27. 14

    To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

  28. 14.A

    To receive, consider and agree/recommend to Full Council any confidential elements of the committee budget recommendations to include Staffing Budgets and anything commercially sensitive

  29. 14.A.i

    It was proposed by Cllr D Souray, seconded by Cllr L Wright and RESOLVED unanimously to RECOMMEND to the Governance & Resources Committee support for the proposed increase in CCTV hours within the CCTV Service. Members felt that this increase is a high priority for the service.
  30. 14.B

    To receive, consider and make any decisions in relation to the Debtor's Report (report to follow if not attached)

  31. 14.C

    To receive an update and make any decisions or recommendations in relation to a potential devolution opportunity from Cornwall Council

  32. 14.D

    To receive and consider the update report and make recommendations to Full Council in relation to the additional release and the deposit payment.

  33. 15

    Urgent items for information and discussion only.


    Any questions asked under this item by members are likely to be responded to at the next meeting.

  34. 16

    The next G&R Committee meeting is to take place on Monday 24 February 2025 at 7pm in the Council Chamber, Marcus Hill, Newquay.
    Future Meeting Dates:
    24 February 2025
    28 April 2025