Governance and Resources Committee

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meeting held on: 26 July 2021

To discuss or note any matters arising from the minutes under item 3 (for information only)

To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

Please note if you have not provided advanced notice of your question, it is likely we will only be able to give a written response after the meeting - especially if the question is detailed.

To receive, note and consider any planning for the forthcoming budget setting process to include any draft budgets for the committee.

To receive an update and nominations from members who may be interested in applying to sit on the CALC Executive Board and to decide or recommend to Full Council the Council's nominated representative.

Please note:

• Any member of the Council can apply to go onto the Board.
• This process is not one the Council has any influence, input or control.
• Any nominated representative will still need to go through the recruitment and selection process which is entirely managed by CALC.

To receive, note and consider any recommendations or update on the External Auditor Report and except for/other matters raised.

To review the current Freedom of the Town Policy and to recommend to Full Council any changes as well as the awarding of the honour to RAF St Mawgan

To receive, consider and determine applications received in relation to the committee’s remit under objective 3.7.

None received.

To receive an update and consider formally re-launching the Councillor Community Fund.

To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.

To receive, consider and determine any reports from the working party.

To establish a working party to lead on this objective to include drawing up the Terms of Reference and delegations to the working party.

To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.

To receive, note and consider any recommendations contained within the report.

To receive, consider and make any relevant decisions appertaining to an update report (and any verbal report from officers) on an assessment of outstanding award criteria matters and what criteria the Council may not yet be attaining

To agree Terms of Reference for the establishment of a working party who will be responsible for working with managers and committees to meet the criteria for Gold Status in the Local Council Award scheme and providing a written report with recommendations for consideration as necessary to develop and improve the Council’s operations to meet or exceed best practice within the Sector

To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

To discuss and agree to how external and internal communications are being handled during an interim period whereby the Council does not have a Communications Officer or resources to manage proactive communications.

To receive, note and consider any recommendations contained within the draft Risk Assessment and refer to Full Council for noting.

To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

Urgent items for information and discussion only.

Any questions asked under this item by members are likely to be responded to at the next meeting.

The next G&R Committee meeting is to take place on Monday 25 October 2021 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay TR7 1AF