Governance and Resources Committee

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meeting held on: 27 September 2021

To discuss or note any matters arising from the minutes under item 3 (for information only)

To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive, note and make any decisions in relation to the following budget and precept setting processes.

To receive, consider and determine the draft Governance and Resources Committee budget for 2022-25

To receive, consider and make any decisions in relation to the draft Community and Tourism Committee budget for 2022-25 as formally recommended

To receive, consider and make any decisions in relation to the draft Environment and Facilities Committee budget for 2022-25

Please note:

• The attached budget papers are subject to change and will be updated as soon as possible, following the committee meeting on Thursday 21 October 2021 should the committee make any changes to its draft budget

To receive, consider and make any decisions in relation to the draft Human Resources Committee budget for 2022-25

Please note:

• The attached budget papers are subject to change and is simply based on maintaining the same staffing level as per the committee directive. The Committee is not due to meet until November where their budget will be formally recommended.

To receive, consider and make any decisions in relation to the draft Planning and Licensing Committee budget for 2022-25

Please note:

• The attached budget papers are subject to change and is simply based on maintaining the same budget line as per the report and plans made during the 2021/22 budget setting process last year. The Committee has not yet had the opportunity to review this budget, but will be doing so at its next meeting.

To receive an update on the projected impact on Newquay's Band D and the precept requirement to fulfil the Council's spend requirements; and to provide the Responsible Finance Officer with a steer on the approach to take for the budget report.

Please Note:

• The figures and information will be added on the morning of the meeting once we have assessed any changes proposed by the Environment and Facilities Committee.
• All numbers are subject to change.
• Cornwall Council have confirmed they will not be in a position to provide any Band D or Council Tax support information at this time. Last year this was received shortly before the November committee meeting and so assumptions are having to be made on the current collection rates and level of Council Tax support payments/claims within Newquay. 
• We are beholden to a number of external factors that are beyond the Council's control or influence. Best endeavours and efforts are therefore being undertaken to ensure fact and figures are presented to members as matters develop/materialise.

To receive an update from the working party and make any relevant decisions in relation to the Strategic Property Review

Please note:

• The proposed fee note (updated) will be considered under exempt business later on the agenda.

To receive and note the annual CIL report prepared by the Responsible Finance Officer and to consider any formal committee requests to utilise CIL funding received and listed on the agenda (if any).

To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.

To receive, note and consider any recommendations contained within the written report or any relevant communication with Cornwall Council.

To keep under review the Emergency Plan(s) and to receive, consider and decide on any resources or updates proposed by the Town Clerk in relation to the plan(s) or the Council’s Business Continuity Arrangements

To receive a verbal update and consider providing a steer to the Town Clerk on contingency planning for the forthcoming months should a number of serious matters occur.

To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

To receive, consider and make any decisions in relation to the email from CALC

Please note:

• This email was called into the committee by members.

To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

None received.

To discuss and agree to how any new external and internal communications are being handled during an interim period whereby the Council does not have a Communications Officer or resources to manage proactive communications.

To receive, note and consider any recommendations contained within the draft Risk Assessment and refer to Full Council for noting.

To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

That under section 100A (4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.

The following Part 1, Schedule 12A paragraph(s) outline the reason this information is exempt (only one paragraph is required to justify this):

(3) Information relating to the financial or business affairs of any particular person (including the authority holding that information).

AND/OR

(4) Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.

To receive an update and make a decision in relation to the revised Fee Proposal.

The following Part 1, Schedule 12A paragraph(s) outline the reason this information is exempt (only one paragraph is required to justify this):

(3) Information relating to the financial or business affairs of any particular person (including the authority holding that information).

AND/OR

(4) Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.

Urgent items for information and discussion only.

Any questions asked under this item by members are likely to be responded to at the next meeting.

The next Governance and Resources Committee meeting is to take place on Monday 29 November 2021 at 7pm in the Council Chamber.