Governance and Resources Committee

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meeting held on: 25 October 2021

To discuss or note any matters arising from the minutes under item 3 (for information only)

To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive and make decisions in relation to updates on the Budget setting process (if needed).

To receive the detailed 2021-25 Budget Report outlining the committee budgets, Newquay's Base Rate for 2022/23,  the precept requirement to fulfil the Council's spend requirements and the impact this has on a Band D property; and to formally recommend the report, precept, expenditure budget and general fund balance to the Full Council budget meeting.

Please Note:

• All numbers are subject to change.
• We are beholden to a number of external factors that are beyond the Council's control or influence. Best endeavours and efforts are therefore being undertaken to ensure fact and figures are presented to members as matters develop/materialise.

To receive, note and consider any recommendations contained within the report.

To receive, note and consider any recommendations contained within the draft policies/regulations (recommendations to go to Full Council for adoption).

To receive, consider and decide on implementing insurance for specific 'at risk' unoccupied buildings and those within flood zones

Quotes and policies for the below are included for committee members to view:

1. Watergate Bay Toilets
2. Porth Toilets
3. Railway Station and Beach Road Toilets

To receive an update and make any relevant decisions in relation to the Strategic Property Review.

To receive, note and consider any recommendations contained within the Internal Control Working Party report

To receive, consider and determine any reports in relation to spending/allocating CIL Funding.

To receive any updates and make any relevant decisions in relation to Devolution.

To keep under review the Emergency Plan(s) and to receive, consider and decide on any resources or updates proposed by the Town Clerk in relation to the plan(s) or the Council’s Business Continuity Arrangements

To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

To receive, consider and make decisions in relation to the matter referred from the C&T Committee as outlined below:

It was proposed by Cllr K Towill, seconded by Cllr D Cheney and RESOLVED to RECOMMEND the Governance & Resource Committee the proposal for the purchasing Business Cards via Moo.com at £13.99.

To receive, consider and make decisions in relation to the matter referred from Full Council as outlined below:

It was proposed by Cllr S Hick, seconded by Cllr A Goudge, RESOLVED unanimously to refer this item to the Governance & Resources Committee with a view to adapt the Communications Policy and Standing Orders to enable us to foster a kinder and less harmful discourse in our work and communication with each other, with those we represent and in our individual and collective dealings with everyone we come into contact with in our professional capacity as members of this council.

To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

Urgent items for information and discussion only.

Any questions asked under this item by members are likely to be responded to at the next meeting.

The next G&R Committee meeting is to take place on Monday 31 January 2022 at 7pm in the Council Chamber.