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Human Resources Sub-Committee

Wednesday, March 16, 2022

10:00 AM - 12:00 PM

Location
Council Chamber
Chair
Cllr Kevin Towill
Explanation

You are hereby summoned to an ordinary meeting of the Human Resources (HR) Sub-Committee which is to be held on Wednesday 16 March 2022 at 10am in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

Agenda documents

Agenda items

  1. To receive apologies for absence

  2. To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

  3. To receive, consider and recommend/resolve amendments to any of the following (if needed):

  4. To receive, consider and make any recommendations to Full Council on proposed changes to the following Terms of Reference:

  5. To receive, consider and make any decisions or recommendations to Full Council on proposed changes to the following Risk Assessments:

  6. To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  7. To receive, consider and make any recommendations (or decisions subject to Terms of Reference) on the following policies/procedures/schemes (listed if relevant):

  8. To receive, consider and recommend to Full Council (Annual Council Meeting) the draft Officer/Member Protocol

  9. To receive, consider and adopt the updated Staff Handbook 2022 as set out

  10. To receive, consider and make decisions on the following recommendations:

    1. All committees to review their working parties to ensure they are relevant, including outlining in their Terms of Reference specific reporting requirements (i.e. notifying chairs of a committee when they meet if required).
    2. To work towards having a named responsible officer/member for each project.
    3. Each committee to identify what training would be beneficial for its committee in order to establish a training program and setting expectations that members who wish to serve on a particular committee to give an undertaking to complete identified training.
    4. To work with the Town Clerk to review agendas and make them more focused.
  11. To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

  12. To take as read and confirm as accurate the minutes of the meeting held on 17 November 2021.

  13. To discuss or note any matters arising from the minutes under item 6A (for information only unless on the agenda).

  14. To receive, consider and make any decisions or recommendations in relation to the following correspondence (attached if any).

  15. To receive, consider and decide on Staffing matters brought before the committee by the Town Clerk which involve; subject to staff consultation and relevant advice where required/appropriate (Confidential report(s) to follow at the meeting):

  16. To receive, consider and reach a determination on any recommendations contained within Confidential Staffing Report CSR220316-001 in relation to Town Clerk or Corporate Service.

  17. To receive, consider and reach a determination on any recommendations contained within Confidential Staffing Report CSR220316-002 in relation to Environment Service Manager, Environment Service and Enforcement Service.

  18. To receive, consider and reach a determination on any recommendations contained within Confidential Staffing Report CSR220316-003 in relation to the Facilities Manager and Facilities Team.

  19. To receive, consider and reach a determination on any recommendations contained within Confidential Staffing Report CSR220316-004 in relation to Visit Newquay TIC Manager or TIC Service.

  20. To receive, consider and reach a determination on any recommendations contained within Confidential Staffing Report CSR220316-005 in relation to CCTV Manager or CCTV Service.

  21. To receive, consider and reach a determination on any recommendations contained within Confidential Staffing Report CSR220316-006 in relation to Library and Information Service Manager or LIS Service.

  22. To receive, consider and reach a determination on any recommendations contained within Confidential Staffing Report CSR220316-007 in relation to members/ Democratic Service.

  23. To receive and consider any other reports from Officers (verbal or written).

  24. To receive, consider and make a determination on any updates on Safeguarding issues and training (if needed).

  25. To receive any updates on Resource issues from the Town Clerk and to provide a steer on approach and solution if relevant (including authority to commission resources if needed).

  26. To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

  27. To discuss items for information only. Please note decisions cannot legally be made under this item.

  28. The next Human Resources Sub-Committee meeting is to held on a date to be confirmed post the Annual Council Meeting in May 2022. The location is likely to remain as the Council Chamber, Municipal Offices, Marcus Hill, Newquay.