Community and Estates Committee

To receive nominations and vote for the Election of Chairman for the 2026-27 Civic Year.

To receive nominations and vote for the Election of Vice-Chair (Estates & Facilities) for the 2026-27

To receive nominations and vote for the Election of Vice-Chair (Community) for the 2026-27

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meeting held on:

• 16 April 2026 (E&F)
• 10 February 2026 (C&T)

To discuss or note any matters arising from the minutes under item 3 (for information only)

To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive, consider and make decisions/recommendations as relevant in relation to correspondence for committee on matters that cannot be dealt with by officers as operational matters.

To receive and note the officer decision reports since the last meeting, for noting.

Please note:
1. These decisions are made under the scheme of delegation or respective delegated authority from Council/Committee.
2. Any questions should initially be sent to the relevant officer via email for a response outside of the meeting.
3. Where additional information links do not work in the report we can provide these to Members upon request.
If you have any questions on the specific reports and wish a Officer to attend the meeting. Please let the Office know by midday on Wednesday 17 June. Members can email the Officer outside of the meeting for updates. Otherwise the Officer will only be in attendance if they have a report seeking a decision, from the Committee or an agenda item a about their service.

To receive and note the service/project reports
Please note:

1. Any questions should initially be sent to the relevant officer via email for a response outside of the meeting.
2. Where additional information links do not work in the report we can provide these to Members upon request.
If you have any questions on the specific reports and wish a Officer to attend the meeting. Please let the Office know by midday on Wednesday 17 June. Members can email the Officer outside of the meeting for updates. Otherwise the Officer will only be in attendance if they have a report seeking a decision, from the Committee or an agenda item a about their service.

To receive, consider and make decisions/recommendations in relation to the following reports:

Discuss and decide future plans for Weed Control in the Town.

Relevant Service: Estates (Environment)

To review the following governance documents and make decisions (working parties) or recommendations to Full Council as relevant.

To receive, consider and make decisions/recommendations in relation to the following policy documents:

To discuss and make decisions on any working party formation (subject to drafting of Terms of Reference for future approval at committee and resource requirements being approved).

Please note: Any motions under this item requires a proposer and seconder in order to be discussed and progressed as the member raising the motion is not on the committee.

Proposal:
That Newquay Town Council resolves to fly only one of the following flags at all times outside the Town Council offices: the Union Flag (Union Jack), the St George’s Flag, the Newquay Standard, or the Flag of St Piran, with no additional flags to be flown. This arrangement will operate in accordance with existing national flag-flying protocols and will not override any requirements, including the lowering of flags to half-mast on designated occasions.

To receive, note and make any decisions or recommendations in relation to the committee's budgets.

Items for information and discussion only.

Any questions asked under this item by members are likely to be responded to at the next meeting.

The next C&E Committee meeting is to take place on Thursday 16 July (Estates) 2026 at 7pm in the Council Chamber.

Future Meetings:
17 Sep 2026 (Community)
22 Oct 2026 (Estates)
19 Nov 2026 (Community)
21 Jan 2027 (Estates)
18 Feb 2027 (Community)
18 Mar 2027 (Estates)