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Governance and Resources Committee

Wednesday, December 13, 2023

7:00 PM - 9:00 PM

Council Chamber

Cllr Drew Creek

You are hereby summoned to an extraordinary meeting of the Governance and Resources (G&R) Committee which is to be held on Wednesday 13 December 2023 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

Agenda documents


Agenda items

  1. 1

    To receive and accept apologies for absence

  2. 2

    To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

  3. 3

    To take as read and confirm as accurate the minutes of the meeting held on: 01 November 2023

  4. 4

    To discuss or note any matters arising from the minutes under item 3 (for information only)

  5. 5

    To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  6. 6
    Objective 3.1 – Oversee and scrutinise the effective and efficient operation of the Council
  7. 7
    Objective 3.2 – Oversee and scrutinise Town Council finances in accordance with Financial Regulations
  8. 7.A

  9. 8
    Objective 3.7 - Manage and implement the Town Council Grant scheme
  10. 8.A

    To review the current Grant Policy and any key messages and recommend any changes to Full Council.

    Recent suggestions by members as possible alterations (these have not been made and simply here as a list for consideration):

    • Limit to 2 or 4 review dates per year with associated deadlines to help with managing expectations.

    • Focus the existing funding communications/promotion more to try and target key themes or applications for that year, as opposed to a first-come first-served scattered approach to applications through the year.

    • Consider awarding the funding at the Annual Council Meeting in May as opposed to through the year (albeit this delays funding for quick win projects).

    • Pool all the grants into Governance and Resources Budget and simply have recommendations from the committee that has the expert knowledge in that area and who receive the presentation from applicants.

    • Setup an assessment panel who recommend funding awards to the respective committee.

  11. 9
    Objective 3.8 - Seek and identify external funding and grant opportunities
  12. 9.A

    To receive, consider and determine whether the Council should pursue an identified source of external funding including the formation of a working party to assist in developing such an application.

  13. 10
    Objective 3.10 - Establish devolution opportunities and negotiate outcomes with Cornwall Council
  14. 10.A

    To receive, note and consider any recommendations from the working party including any live projects.

  15. 11

    To consider and approve tasking the IT Service Manager to investigate the costs and resources needed to setup and administer/host a slope failure database that may run off the Town Council website.

  16. 12

    To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

  17. 12.A
    Letter/Email from NALC - Invitation to submit evidence
  18. 13

    To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

  19. 13.A

    To receive, consider and make a decision in relation to the previous decision regarding a property in Newquay.

  20. 13.B

    To receive, consider and make decisions on the recent Job Evaluation process

  21. 13.C

    To receive, consider and make any decisions/recommendations in relation to the 2024-27 budget setting and the emerging budget figures (if needed).

  22. 13.D

    To receive, consider and make a decision in relation to the CCTV Report (commercially sensitive).

  23. 13.E

    To receive, consider and make a decision in relation to the Compliance Report - Password Management System (commercially sensitive).

  24. 13.F

    To receive, consider and make any decisions in relation to the Debtor's Report  (report to follow if not attached).

  25. 14

    Urgent items for information and discussion only.

    Any questions asked under this item by members are likely to be responded to at the next meeting.

  26. 15

    The next G&R Committee meeting is to take place on Monday 26 February 2024 at 7pm in the Council Chamber, Marcus Hill, Newquay.

    Future Meeting Dates:
    26 February 2024
    29 April 2024