- Location
Council Chamber
- Chair
- Cllr Drew Creek
- Explanation
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You are hereby summoned to an ordinary meeting of the Governance and Resources (G&R) Committee which is to be held on Monday 31 July 2023 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.
PLEASE NOTE: THERE IS A PRESENTATION AT 18:45 FROM COMMUNITY CHAOS - WHO ARE REQUESTING A GRANT OF £3500 - ALL COMMITTEE MEMBERS ARE ASKED TO ARRIVE BEFORE THIS TIME.
- Agenda documents
Webcast
Agenda items
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0Presentation from Community Chaos CIC at 18:45 (Grant Request - £3,500)
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1
To receive and accept apologies for absence
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2
To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda
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3
To take as read and confirm as accurate the minutes of the meeting held on: 24 April 2023
Attachment
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4
To discuss or note any matters arising from the minutes under item 3 (for information only)
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5
To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.
In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.
In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.
In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.
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6Objective 3.1 – Oversee and scrutinise the effective and efficient operation of the Council
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6.A
To discuss any planning for the forthcoming budget setting process.
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7Objective 3.2 – Oversee and scrutinise Town Council finances in accordance with Financial Regulations
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7.A
To receive, note and consider any recommendations contained within the report.
Attachment
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7.B
To receive, note and consider any recommendations contained within the draft policies/regulations (recommendations to go to Full Council for adoption).
Attachment
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7.C
To receive, note and consider any recommendations in the Annual Investment Report
Attachment
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8Objective 3.5 - Strategically manage Town Council owned properties and assets
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8.A
To agree Terms of Reference and new membership for the Strategic Property Review working party who will be responsible for providing a written report with recommendations for consideration.
Attachment
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8.B
To receive, note and consider any recommendations contained within the report.
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9Objective 3.6 – Internal Audit/Assurance
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9.A
To receive, note and consider any recommendations contained within the Internal Auditor’s report and any Management Response Report
Attachment
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9.B
To receive, note and consider any recommendations contained within the Annual Governance Assertion Reports
Attachment
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10Objective 3.10 - Establish devolution opportunities and negotiate outcomes with Cornwall Council
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10.A
To agree Terms of Reference and new membership for the Devolution working party who will be responsible for providing a written report with recommendations for consideration.
Attachment
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10.B
To consider and make any relevant decision on the consultation from Cornwall Council on Fairpark Chapel
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10.C
To receive an update and make any decisions on the Newquay Youth Centre including progressing an Initial Proposal Form.
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10.D
To receive an update on the Porth Beach Car Park and Beach (if any).
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10.E
To receive and consider an email from Cornwall Council in regards to the previous discussions on taking on the uplighters from Cornwall Council
Please note:- This item contains confidential information from Cornwall Council that only members and officers can view. Should discussions need to take place which involve the potential disclosure of this information, then this agenda item should be considered within Exempt Business.
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11Objective 3.11 - Achieve and maintain Gold award status
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11.A
To receive, an update and make any decisions in relation to the Local Council Award Scheme.
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12
To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)
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12.A
To discuss and decide on implementing an annual advertising contract with Radio Newquay.
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12.B
To receive, consider and make a decision on the Grant Application from Community Chaos CIC (Project: Concrete Chaos - £3,500 requested), which was referred to this committee from the Environment and Facilities Committee
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13Governance and Accountability
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13.A
To receive, note and consider any recommendations contained within the draft Risk Assessment and refer to Full Council for noting.
Attachment
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14
To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.
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14.A
To receive, note and make any decisions in relation to the recommendations contained in the Debtor's Report
Attachment
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14.B
10E - Headland Road Uplighters
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15
Urgent items for information and discussion only.
Any questions asked under this item by members are likely to be responded to at the next meeting.
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16
The next G&R Committee meeting is to take place on Monday 25 September 2023 at 7pm in the Council Chamber, Marcus Hill, Newquay.
Future Meeting Dates:
25 September 2023
27 November 2023
26 February 2024
29 April 2024