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Governance and Resources Committee

Monday, July 31, 2023

7:00 PM - 9:00 PM
Location

Council Chamber

Chair
Cllr Drew Creek
Explanation

You are hereby summoned to an ordinary meeting of the Governance and Resources (G&R) Committee which is to be held on Monday 31 July 2023 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.


PLEASE NOTE: THERE IS A PRESENTATION AT 18:45 FROM COMMUNITY CHAOS - WHO ARE REQUESTING A GRANT OF £3500 - ALL COMMITTEE MEMBERS ARE ASKED TO ARRIVE BEFORE THIS TIME.

Agenda documents

Webcast

Agenda items

  1. 0
    Presentation from Community Chaos CIC at 18:45 (Grant Request - £3,500)
  2. 1

    To receive and accept apologies for absence

  3. 2

    To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

  4. 3

    To take as read and confirm as accurate the minutes of the meeting held on: 24 April 2023

    Attachment

  5. 4

    To discuss or note any matters arising from the minutes under item 3 (for information only)

  6. 5

    To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.


    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.


    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.


    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  7. 6
    Objective 3.1 – Oversee and scrutinise the effective and efficient operation of the Council
  8. 6.A

    To discuss any planning for the forthcoming budget setting process.

  9. 7
    Objective 3.2 – Oversee and scrutinise Town Council finances in accordance with Financial Regulations
  10. 7.A

    To receive, note and consider any recommendations contained within the report.

    Attachment

  11. 7.B

    To receive, note and consider any recommendations contained within the draft policies/regulations (recommendations to go to Full Council for adoption).

    Attachment

  12. 7.C

    To receive, note and consider any recommendations in the Annual Investment Report

    Attachment

  13. 8
    Objective 3.5 - Strategically manage Town Council owned properties and assets
  14. 8.A

    To agree Terms of Reference and new membership for the Strategic Property Review working party who will be responsible for providing a written report with recommendations for consideration.

    Attachment

  15. 8.B

    To receive, note and consider any recommendations contained within the report.

  16. 9
    Objective 3.6 – Internal Audit/Assurance
  17. 9.A

    To receive, note and consider any recommendations contained within the Internal Auditor’s report and any Management Response Report

    Attachment

  18. 9.B

    To receive, note and consider any recommendations contained within the Annual Governance Assertion Reports

    Attachment

  19. 10
    Objective 3.10 - Establish devolution opportunities and negotiate outcomes with Cornwall Council
  20. 10.A

    To agree Terms of Reference and new membership for the Devolution working party who will be responsible for providing a written report with recommendations for consideration.

    Attachment

  21. 10.B

    To consider and make any relevant decision on the consultation from Cornwall Council on Fairpark Chapel

  22. 10.C

    To receive an update and make any decisions on the Newquay Youth Centre including progressing an Initial Proposal Form.

  23. 10.D

    To receive an update on the Porth Beach Car Park and Beach (if any).

  24. 10.E

    To receive and consider an email from Cornwall Council in regards to the previous discussions on taking on the uplighters from Cornwall Council


    Please note:

    • This item contains confidential information from Cornwall Council that only members and officers can view. Should discussions need to take place which involve the potential disclosure of this information, then this agenda item should be considered within Exempt Business.


  25. 11
    Objective 3.11 - Achieve and maintain Gold award status
  26. 11.A

    To receive, an update and make any decisions in relation to the Local Council Award Scheme.

  27. 12

    To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

  28. 12.A

    To discuss and decide on implementing an annual advertising contract with Radio Newquay.

  29. 12.B

    To receive, consider and make a decision on the Grant Application from Community Chaos CIC (Project: Concrete Chaos - £3,500 requested), which was referred to this committee from the Environment and Facilities Committee

  30. 13
    Governance and Accountability
  31. 13.A

    To receive, note and consider any recommendations contained within the draft Risk Assessment and refer to Full Council for noting.

    Attachment

  32. 14

    To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

  33. 14.A

    To receive, note and make any decisions in relation to the recommendations contained in the Debtor's Report

    Attachment

  34. 14.B

    10E - Headland Road Uplighters

  35. 15

    Urgent items for information and discussion only.


    Any questions asked under this item by members are likely to be responded to at the next meeting.

  36. 16

    The next G&R Committee meeting is to take place on Monday 25 September 2023 at 7pm in the Council Chamber, Marcus Hill, Newquay.

    Future Meeting Dates:
    25 September 2023
    27 November 2023
    26 February 2024
    29 April 2024