Governance and Resources Committee

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meeting held on: 31 July 2023

To discuss or note any matters arising from the minutes under item 3 (for information only)

To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive, note and consider any planning for the forthcoming budget setting process.

To receive, note and consider any recommendations contained within the report.

To receive, note and consider the report and recommendations contained therein.

To receive, note and make any decisions on the report.

To receive, consider and recommend to Full Council changes to the Grant policy as set out.

To receive, note and consider any recommendations contained within the report and recommend to Full Council where relevant.

To receive, note and make any decisions in relation to the report.

To receive, note and make any relevant decisions in relation to the report.

To receive, note and make any decisions in relation to the response from Cornwall Council and their proposal to take over the Trenance Play Park Project (as land owner)

To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

To receive, note, discuss and decide on the email from Newquay Singers.

To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

The following motion was received from Cllr Creek:

‘To regularise the HR sub committee TOR and have the restructuring of the council project to sit with G&R committee.’
Given G&R remit is strategic both the recruitment of new staff and restructuring the current makeup of the staff within NTC, these activities sit best with G&R.

In order to regularise this and action the motion as written, the Town Clerk has drafted a number of amendments to the Terms of Reference for each committee under the following sub-items (13A and 13B).

To receive, note and consider any recommended changes contained within the updated G&R Committee Terms of Reference (recommendations to go to Full Council for adoption).

To receive, note and consider any recommended changes contained within the updated HR Sub-Committee Terms of Reference (recommendations to go to Full Council given they regularise the fact the sub-committee answer to this committee).

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To receive, note and make any decisions regarding the report.

To discuss and make any decisions in principle regarding the potential acquisition of a property in Newquay.

Urgent items for information and discussion only.

Any questions asked under this item by members are likely to be responded to at the next meeting.

The next G&R Committee meeting is to take place on Monday 27 November 2023 at 7pm in the Council Chamber, Marcus Hill, Newquay.

Future Meeting Dates:
27 November 2023
26 February 2024
29 April 2024