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Governance and Resources Committee

Monday, February 27, 2023

7:00 PM - 9:00 PM

Council Chamber

Cllr Kevin Towill

You are hereby summoned to an ordinary meeting of the Governance and Resources (G&R) Committee which is to be held on Monday 27 February 2023 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

PLEASE NOTE: There is a presentation at 18:45 from Newquay AFC Youth (£6,000 grant)

Agenda documents


Agenda items

  1. 1

    To receive and accept apologies for absence

  2. 2

    To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

  3. 3

    To take as read and confirm as accurate the minutes of the meeting held on: 28 November 2022

  4. 4

    To discuss or note any matters arising from the minutes under item 3 (for information only)

  5. 5

    To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  6. 6
    Objective 3.1 – Oversee and scrutinise the effective and efficient operation of the Council
  7. 6.A

    To receive, note and consider any planning for the forthcoming budget setting process.

  8. 7
    Objective 3.2 – Oversee and scrutinise Town Council finances in accordance with Financial Regulations
  9. 7.A

    To receive, note and consider any recommendations contained within the report.

  10. 8
    Objective 3.3 - Oversee and scrutinise Town Council legal, governance and statutory responsibilities.
  11. 8.A

    To receive, note and consider any recommendations contained within the reports.

  12. 9
    Objective 3.4 - Develop, maintain and review relevant policies, strategies, procedures and guidance
  13. 9.A

    To receive, note and consider the updated Annual Investment Strategy and make any relevant decisions or recommendations.

  14. 10.A

    To receive, note and consider any recommendations contained within the Internal Auditor’s report and any Management Response Report

  15. 11
    Objective 3.7 - Manage and implement the Town Council Grant scheme
  16. 11.A

    To receive, consider and determine applications received in relation to the committee’s remit under objective 3.7.

  17. 11.A.i

    To receive, consider and make a decision on the grant application received

  18. 12
    Objective 3.8 - Seek and identify external funding and grant opportunities
  19. 12.A

    To receive, consider and determine whether the Council should progress with the Skatepark CIL Award, recommending to Full Council the requisite match funding from an appropriate EMR and any decisions on the procurement of the additional works.

  20. 12.B

    To receive, consider and determine drafted applications for external grant funding with an emphasis on ensuring the Council is satisfied with any specific requirements or commitments outlined with the application terms and conditions.

  21. 13
    Objective 3.9 - Identify appropriate projects for s106 and CIL funding
  22. 13.A

    To recommend to G&R the release of up to £10,000 towards the cost of sourcing and installing a digital signage board to be placed within the Town Centre.

    Please Note:

    • This requires Full Council approval, subject to committee being happy with the proposal.
  23. 14
    Objective 3.10 - Establish devolution opportunities and negotiate outcomes with Cornwall Council
  24. 14.A

    To receive any updates on live devolution projects.

  25. 14.A.i

    It is recommended the office work with Cllr Gardner to explore background to devolution of the sea pool (included but not limited to insurance, risk assessment, capital and revenue costs)

  26. 14.B

    To agree in principal and approve the completion of a Cornwall Council Initial Proposal Form to be completed for the freehold devolution of the Newquay Youth Centre to deliver and safeguard existing youth provision in Newquay, and to work on enhancing the existing activity on a similar model to the Pearl Exchange (Bude). This is to include progressing negotiations on existing tenants and to explore an expansion of service to include a satellite service through an application for Shared Prosperity Funding to deliver this new Youth Service.

  27. 15

    To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

  28. 15.A

    To recommend G&R investigate alternative funding streams towards the cost of the Springboard contract for the Bank Street Footfall Counter and also investigate the possibility of analysing the data internally.

  29. 16

    To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

  30. 16.A

    To receive, consider and make any decisions in relation to the Debtor's Report

  31. 17

    Urgent items for information and discussion only.

    Any questions asked under this item by members are likely to be responded to at the next meeting.

  32. 18

    The next G&R Committee meeting is to take place on Monday 24 April 2023 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.