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Governance and Resources Committee

Monday, April 25, 2022

7:00 PM - 9:00 PM
Location

Council Chamber

Chair
Cllr Margaret North
Explanation

You are hereby summoned to an ordinary meeting of the Governance and Resources (G&R) Committee which is to be held on Monday 25 April 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

Agenda documents

Agenda items

  1. 1

    To receive and accept apologies for absence

  2. 2

    To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

  3. 3

    To take as read and confirm as accurate the minutes of the meeting held on: 28 March 2022

    Attachment

  4. 4

    To discuss or note any matters arising from the minutes under item 3 (for information only)

  5. 5

    To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.


    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.


    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.


    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  6. 6
    Objective 3.2 – Oversee and scrutinise Town Council finances in accordance with Financial Regulations
  7. 6.A

    To receive, note and consider any recommendations contained within the report or update on the status of the asset register/operational inventory/inventories.

  8. 7
    Objective 3.3 - Oversee and scrutinise Town Council legal, governance and statutory responsibilities.
  9. 7.A

    To receive, note and consider any recommendations contained within the report (if needed).

  10. 8
    Objective 3.4 - Develop, maintain and review relevant policies, strategies, procedures and guidance
  11. 8.A

    To receive, consider and decide/recommend to Full Council adoption of the following Policies/Procedures.

  12. 8.A.i

  13. 9
    Objective 3.5 - Strategically manage Town Council owned properties and assets
  14. 9.A

    To receive, note and consider any recommendations contained within the report (if needed).

  15. 10
    Objective 3.6 – Internal Audit
  16. 10.A

    To receive, note and consider any recommendations contained within the Internal Auditor’s report and any Management Response Report

  17. 11
    Objective 3.7 - Manage and implement the Town Council Grant scheme
  18. 11.A

    To receive, consider and determine applications received in relation to the committee’s remit under objective 3.7.

  19. 12
    Objective 3.8 - Seek and identify external funding and grant opportunities
  20. 12.A

    To receive, consider and determine whether the Council should pursue an identified source of external funding including the formation of a working party to assist in developing such an application.

  21. 13
    Objective 3.9 - Identify appropriate projects for s106 and CIL funding
  22. 13.A

    To receive, consider and determine any formal recommendations/report for the allocation or use of CIL funding by another committee or the Town Clerk and Chief Executive (if relevant)

  23. 13.A.i

    To RECOMMEND the release of £10,000 from the CIL EMR towards the sourcing and installation of 6 speed awareness signs. To give delegated authority to Cllrs Gardner, Monk, Towill and the Town Clerk to assist with project delivery. To also recommend working with relevant stakeholders, an investigation into a volunteer scheme for members of the public to take part in speed awareness initiatives.

  24. 14
    Objective 3.12 - Assist with the distribution of workloads of each committee and arbitrate on new project management
  25. 14.A

    To receive, consider and decide/arbitrate on any matters referred from a committee in relation to workload issues or new project management that may not clearly fall within one committee

  26. 14.B

    To receive, consider and decide/arbitrate on any matters referred from the Town Clerk in relation to emerging workload issues or new project management that may not clearly fall within one committee

  27. 15

    To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

  28. 16

    To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

  29. 16.A

    **To recommend to the Governance & Resources committee that the following changes are made to existing Terms of Reference for the Planning & Licensing and Communities & Tourism committees:

    1. that the objectives of the Planning & Licensing committee be amended to include “Identify issues and liaise with Cornwall Council regarding implementation of Traffic Regulation Orders. “**

    2. that objective 3.16 of the Communities & Tourism committee Terms of Reference be amended to read: “Identify issues and liaise with Cornwall Council regarding implementation of Public Space Protection Orders and other such local schemes.”

  30. 17

    To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

    Attachment

  31. 18

    Urgent items for information and discussion only.


    Any questions asked under this item by members are likely to be responded to at the next meeting.

  32. 19

    The next G&R Committee meeting is to take place on a date and time to be confirmed following the Annual Council Meeting.