Governance and Resources Committee

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

To take as read and confirm as accurate the minutes of the meeting held on: 31 January 2022

To discuss or note any matters arising from the minutes under item 3 (for information only)

To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive, note and consider any recommendations in relation to the report.

To receive, note and consider any recommendations contained within the draft policies/regulations (recommendations to go to Full Council for adoption).

To receive, note and provide initial feedback on the first draft of the Credit Management Code of Conduct.

Please Note:

Should the policy be taken forwards for adoption, this should be formally recommended to the Full Council. However, the Finance and Procurement Manager is seeking input from the internal auditor and managers before this final stage, to ensure everything has been covered.

To receive, consider and decide/recommend as appropriate, the recommendations by the Structure Working Party in relation to minor alterations to the existing committee structure.

To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings

To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda)

To receive, consider and make any decisions in relation to the recommendation from Full Council, including establishing an Earmarked Reserve or placing any other appropriate funds such as unused grants budget into this budget line if established.

Full Council Recommendation:
009/22(B)(i) - RESOLVED unanimously that the Community & Tourism Committee set up a Jubilee Committee that includes representatives from Community groups & organisations to lead celebrations for the Queens Jubilee weekend and we recommend to Governance & Resources Committee that a budget line is formed specifically for this event where councillors, if they wish, can pay into with their Councillor Community Fund.

Please note:

• New Earmarked reserves require Full Council approval for creation and spending.

RECOMMEND Governance and Resources Committee approve the pricing structure.

Town Clerk and Chief Executive's Advice:

• Please note this requires Full Council Approval and therefore should be a recommendation to Full Council if agreed by committee.
• Purple text in the attached updated Terms and Conditions represent the proposed amendments.

To receive, note and consider any recommended changes to the current Terms of Reference (recommendations to go to Full Council for adoption).

No changes are recommended at this stage.

To receive, note and consider any recommendations contained within the draft Risk Assessment and refer to Full Council for noting.

To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

Urgent items for information and discussion only.

Any questions asked under this item by members are likely to be responded to at the next meeting.

The next G&R Committee meeting is to take place on Monday 28 March 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.