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Governance and Resources Committee

Wednesday, November 2, 2022

7:00 PM - 9:00 PM
Location

Council Chamber

Chair
Cllr Kevin Towill
Explanation

You are hereby summoned to an Extra-ordinary meeting of the Governance and Resources (G&R) Committee which is to be held on Wednesday 02 November 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

Agenda documents

Webcast

Agenda items

  1. 1

    To receive and accept apologies for absence

  2. 2

    To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

  3. 3

    To take as read and confirm as accurate the minutes of the meeting held on:

  4. 3.A

  5. 4

    To discuss or note any matters arising from the minutes under item 3 (for information only)

  6. 5

    To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.


    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.


    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.


    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  7. 6
    Objective 3.1 – Oversee and scrutinise the effective and efficient operation of the Council
  8. 6.A

    To receive, note and consider any planning for the forthcoming budget setting process including the establishment of targets, parameters or 'red-lines' for committees, members and officers to work within. Any reports/presentation(s) or information on budgets to follow if needed.

  9. 7
    Objective 3.2 – Oversee and scrutinise Town Council finances in accordance with Financial Regulations
  10. 7.A

    To receive, note and consider any recommendations contained within the report.

  11. 8

    To receive, note and make any decisions in relation to the Assurance Reviews and control checks

  12. 8.A

  13. 8.B

  14. 8.C

  15. 9
    Objective 3.7 - Manage and implement the Town Council Grant schemes
  16. 9.A

    To consider and decide on the relaunch of the Councillor Community Fund for 2022/23 including establishing the panel and any parameters to operate within

  17. 10
    Objective 3.8 - Seek and identify external funding and grant opportunities
  18. 10.A

    To receive an update on the approved CIL Application in relation to Concrete Waves Skatepark.

  19. 10.B

    To receive, consider and determine applications for external grant funding as may be identified by the Town Clerk including approval for incurring expenditure on any project management and associated contractor costs (if needed for the supportive information for the application).

  20. 11
    Objective 3.10 - Establish devolution opportunities and negotiate outcomes with Cornwall Council
  21. 11.A

    To receive, consider and agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.


    To receive, note and consider any recommendations contained within the accompanied report/notes.

  22. 12

    To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.


    Reminder: Members who do not sit on this committee must also leave the room during this item unless they are able to clearly display a need to know (not a want to know) in order to effectively perform their role as a member of the authority. Being generally aware of something this authority is considering or may bring to Council in the future is not deemed a need to know, as members will be appropriately briefed at the relevant stage.

  23. 12.A

    To receive, note and consider any recommendations contained within the report.

  24. 12.B
    Shared Prosperity Fund and wider external fund invitation
  25. 12.C
    Devolution Working Party Recommendations - if needed
  26. 13

    Urgent items for information and discussion only.


    Any questions asked under this item by members are likely to be responded to at the next meeting.

  27. 14

    The next G&R Committee meeting is to take place on Monday 28 November 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.


    Future Meeting Dates:
    27 February 2023
    24 April 2023