Full Council

Wednesday, October 5, 2022

7:00 PM - 9:00 PM

Location
Council Chamber
Chair
Cllr Margaret North
Explanation

You are hereby summoned to an ordinary meeting of the Full Council which is to be held on Wednesday 05 October 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

Agenda documents

Agenda items

  1. To receive and accept apologies for absence.

  2. To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

  3. To take as read and confirm as accurate the minutes of the meetings held on:

  4. To discuss or note any matters arising from the minutes under item 3.

    This is for information only unless specific matters/items are on the agenda for decision.

  5. To receive, question and note the Police Report (to follow)

  6. To receive previously notified public questions from attending electors of Newquay.

    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  7. To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise questions on their report(s) (for information only).

    Please note

    • Members wishing to raise a ward or divisional issue, should do so direct with the relevant Cornwall Councillor outside the meeting.
    • This item allows Cornwall Councillors in Newquay to report on updates to live issues or matters of concern and for members of the Town Council to ask questions on those matters reported on.
  8. To receive and note the list of Correspondence and to refer or respond accordingly (if any)

    Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

  9. To receive a report on Service Status, Business Continuity matters and Key issues for information and a decision where requested by the Chief Executive and Town Clerk.

  10. To receive and note the Financial Statements of the Town Council (to follow if not attached).

    Please note:
    This is purely to note what has happened. The new payment process means approval is undertaken via email. Any questions or concerns on transactions should be referred to the Finance and Procurement Manager as part of that process.

  11. To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

  12. To receive and note the minutes of the Human Resources sub-committee.

    Note: the recommendation will be considered under exempt business.

  13. RESOLVED unanimously to replace DIP NVR X 4 (two required) total cost: £11,211.80 ex VAT and also RECOMMEND to the G&R Committee for the release of funds from the CCTV EMR. It was also recommended the CCTV Manager also to investigate advertising the CCTV Service again to other Towns in Cornwall.

    Please note:

    • This recommendation whilst directed to the Governance & Resources Committee, it is actually for Full Council as the committee can seek a release of its controlled EMR direct to Full Council.
    • Current Balance of CCTV EMR is £139,661
  14. To receive and note the minutes of the Planning and Licensing committee.

  15. To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.

    Discussions under this item are for information only unless specifically listed on the agenda for a decision.

    Any concerns being raised or requests for information should be communicated to the Town Clerk as soon as possible and in good time before the meeting, to ensure they have been afforded the time to look into the matter. Failure to do this is likely to result in the Town Clerk having to note the matter and responding at a later date.

  16. Proposer - Louis Gardner
    Seconder - Olly monk

  17. To consider and determine which committee(s) Cllr Wright will sit on for the remainder of the 2022-23 Civic Year.

  18. To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

  19. RESOLVED unanimously to RECOMMEND to Full Council implementation of the new Pay and Grading Structure as set out, from 01 November 2022 as well as adopting Option 2 (of the Town Clerks presentation) in relation to considering the budget implications and wider savings/precept changes required to fund the changes as part of the 2022-23 Budget Setting Process and recommend all committees review their budgets on this basis. (attached).

    Please note

    • The Human Resources Committee is the only body that discusses the detail behind individual roles and how they are Job Evaluated.
    • The report and associated data is strictly Confidential and must not be shared, discussed or otherwise made available to the public, other subject Councils, officers (other than the Town Clerk) or any members who declare an interest in the matter being considered.
    • The proposed new structure is on page 5 of the confidential report (and page 5 of the presentation).
    • The proposed method of funding the changes (Option 2) is referred to on page 11 of the presentation slides - note this is different to Option 2 (5.2) referred to in the full report.
  20. To raise and discuss other business at the Chairman’s discretion (for information only)

  21. The next scheduled Full Council meeting is Wednesday 02 November 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay subject to the following:

    Changes are proposed to the calendar of meetings as per attached - members are therefore asked to consider and approve the changes as set out.

    Future Meeting Dates:
    07 December 2022
    21 December 2022 (Budget) - Proposal under consideration to change
    01 February 2023
    01 March 2023
    05 April 2023
    03 May 2023 (Annual)