Full Council

To receive and accept apologies for absence.

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

To take as read and confirm as accurate the minutes of the meetings held on:

Please note this is not a Council meeting, but we confirm the accuracy of the minutes ready for next year's meeting.

To discuss or note any matters arising from the minutes under item 3A.

This is for information only unless specific matters/items are on the agenda for decision.

To receive, question and note the Police Report (to follow)

To receive previously notified public questions from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise questions on their report(s) (for information only).

Please note

• Members wishing to raise a ward or divisional issue, should do so direct with the relevant Cornwall Councillor outside the meeting.
• This item allows Cornwall Councillors in Newquay to report on updates to live issues or matters of concern and for members of the Town Council to ask questions on those matters reported on.

To receive and note the list of Correspondence and to refer or respond accordingly (if any)

Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

To receive a report on Service Status, Business Continuity matters and Key issues for information and a decision where requested by the Town Clerk and Chief Executive.

To receive the Mayor’s Announcements (for information only)

To receive and approve the Financial Statements of the Town Council (to follow if not attached).

To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

To receive and note the minutes of the Human Resources sub-committee.

To receive and note the minutes of the Governance and Resources committee.

RESOLVED unanimously to action the proposed recommendations as set out and for recommendations to go on the appropriate agendas

Relevant Recommendations for Full Council are as followed:
(5)The annual selection process and book to only include details of working parties that are open to all members to join (as opposed to committee specific working parties).
(6) To work towards having a named responsible officer/member for each project.
(8) To work with the Town Clerk to review agendas and make them more focused.

Unanimous recommendation to adopt the updated Killacourt Hire Booking Form, Terms and Conditions and amended fee structure

RESOLVED unanimously to note the Service Level Strategic Risk Assessment and RESOLVED unanimously to note the Financial 2022 Risk Assessment.

To receive and note the minutes of the Community and Tourism committee.

To receive and note the minutes of the Environment and Facilities committee.

To receive and note the minutes of the Planning and Licensing committee.

To receive an update on the use of Emergency Powers and to make a decision on any changes to those powers.

Currently COVID emergency powers consist of:

1. To give delegated authority to the Mayor and Deputy Mayor to continue to make decisions relating to the authorisation of ERF grants until its closure as well as any addition COVID related funding if such applications fall outside of normal committee/Full Council timelines and are urgent.
2. To re-instate emergency powers in the event of the business continuity plan being implemented following a simple majority of the G&R Committee via email.
3. To give delegated authority to Clerk / Deputy Clerk to make operational decisions surrounding public social distancing and anti-social behaviour measures within the town.

To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.

Discussions under this item are for information only unless specifically listed on the agenda for a decision.

Any concerns being raised or requests for information should be communicated to the Town Clerk as soon as possible and in good time before the meeting, to ensure they have been afforded the time to look into the matter. Failure to do this is likely to result in the Town Clerk having to note the matter and responding at a later date.

To receive nomination papers for the Mayor and Deputy Mayor Elections that will take place at the Annual Council meeting (papers to be completed and returned to the Town Clerk by 9am on Monday 18 April 2022 to be valid)

To confirm the selection process and receive selection papers to be completed and returned to the Town Clerk by 9am on ++Monday 18 April 2022 ++for the working party to meet and compile recommendations for Full Council

To receive and consider the draft schedule of meetings (2022-23) for adoption at the Annual Council meeting in May 2022

To raise and discuss other business at the Chairman’s discretion (for information only)

The next scheduled Full Council meeting will take place on Wednesday 04 May 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.