Go to page content Go to searchbox Go to menu
Previous page

Full Council

Wednesday, June 1, 2022

7:00 PM - 9:00 PM
Location

Council Chamber

Chair
Cllr Margaret North
Explanation

You are hereby summoned to an ordinary meeting of the Full Council which is to be held on Wednesday 01 June 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

Agenda documents

Agenda items

  1. 1

    To receive and accept apologies for absence.

  2. 2

    To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

  3. 3

    To take as read and confirm as accurate the minutes of the meetings held on:

  4. 4

    To discuss or note any matters arising from the minutes under item 3.


    This is for information only unless specific matters/items are on the agenda for decision.

  5. 5

    To receive, question and note the Police Report (to follow)

  6. 6

    To receive previously notified public questions from attending electors of Newquay.


    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.


    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.


    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  7. 7

    To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise questions on their report(s) (for information only).


    Please note

    • Members wishing to raise a ward or divisional issue, should do so direct with the relevant Cornwall Councillor outside the meeting.
    • This item allows Cornwall Councillors in Newquay to report on updates to live issues or matters of concern and for members of the Town Council to ask questions on those matters reported on.
  8. 8

    To receive and note the list of Correspondence and to refer or respond accordingly (if any)


    Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

  9. 9

    To receive a report on Service Status, Business Continuity matters and Key issues for information and a decision where requested by the Chief Executive and Town Clerk.

  10. 10

    To receive the Mayor’s Announcements (for information only)

  11. 11

    To receive and approve the Financial Statements of the Town Council (to follow if not attached).

  12. 12

    To receive, consider and determine the following items (12A - G inclusive) and/or any recommendations contained therein:

  13. 12.A

    To receive, consider and note the Financial Reports from the Accountant including authorising relevant signatures to verify documents

  14. 12.B

    To receive, consider and determine any matters appertaining to additions or releases to EMRs in-line with Fin. Reg. 4.2

  15. 12.C

    To receive, consider and determine any matters appertaining to the Council’s Fixed Assets including noting the register


    Please Note:

    • The Asset Register below is the financial asset register and this forms part of the Annual Governance and Accountability return calculations.
    • There is a review across all council services on their asset registers - providing much more information about maintenance, initial purchase and anticipated replacement timeframe.
  16. 12.D

    To receive, consider and determine the effectiveness of internal controls including noting the Internal Auditor’s final interim report and any actions therein

  17. 12.E

    To receive, consider and determine the approval of the Section 1 - Annual Governance Statement 2021/22 having first considered the effectiveness of internal control and the Council’s adherence to all relevant regulations and procedures


    Please Note:

    • The Responsible Financial Officer has included recommended responses. However, Full Council determines the response.
  18. 12.F

    To receive, consider and determine the certification/approval of the Section 2 - Accounting Statements 2021/22

  19. 12.G

    To receive, consider and determine any further matters in relation to adoption of the final Year End Financial reports and associated submissions to the External Auditors - if item is needed

  20. 13

    To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

  21. 13.A

    To receive and note the minutes of the Human Resources Sub-committee.

  22. 13.B

    To receive and note the minutes of the Governance and Resources committee.

  23. 13.B.i

    RESOLVED unanimously to RECOMMEND to Full Council a release of £10,000 from the CIL EMR towards the
    sourcing and installation of 6 speed awareness signs.

  24. 13.C

    To receive and note the minutes of the Community and Tourism committee.

  25. 13.D

    To receive and note the minutes of the Environment and Facilities committee.

  26. 13.D.i

    RESOLVED unanimously to recommend to Full Council to investigate the release of up to £15,000 from the Open Spaces EMR towards the installation of new Hanging Baskets infrastructure within the Town.

  27. 13.E

    To receive and note the minutes of the Planning and Licensing committee.

  28. 13.E.i

  29. 13.E.ii

  30. 13.E.iii

  31. 14

    To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.


    Discussions under this item are for information only unless specifically listed on the agenda for a decision.


    Any concerns being raised or requests for information should be communicated to the Town Clerk as soon as possible and in good time before the meeting, to ensure they have been afforded the time to look into the matter. Failure to do this is likely to result in the Town Clerk having to note the matter and responding at a later date.

  32. 15

    To raise and discuss other business at the Chairman’s discretion (for information only)

  33. 16

    The next scheduled Full Council meeting will take place on Wednesday 06 July 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.


    Future Meeting Dates:




    07 September 2022
    05 October 2022
    02 November 2022
    07 December 2022
    21 December 2022 (Budget)
    01 February 2023
    01 March 2023
    05 April 2023
    03 May 2023 (Annual)