Full Council

To receive and accept apologies for absence.

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

To take as read and confirm as accurate the minutes of the meetings held on:

To discuss or note any matters arising from the minutes under item 3.

This is for information only unless specific matters/items are on the agenda for decision.

To receive, question and note the Police Report (to follow if not attached)

To receive previously notified public questions from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive and note the list of Correspondence and to refer or respond accordingly (if any)

Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

To receive a report on Service Status, Business Continuity matters and Key issues for information and a decision where requested by the Chief Executive**.**

To receive the Mayor’s Announcements (for information only)

To receive and approve the Financial Statements of the Town Council (to follow if not attached).

To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise questions on their report(s) (for information only).

Please note

• Members wishing to raise a ward or divisional issue, should do so direct with the relevant Cornwall Councillor outside the meeting.
• This item allows Cornwall Councillors in Newquay to report on updates to live issues or matters of concern and for members of the Town Council to ask questions on those matters reported on.

To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

To receive and note the minutes of the Governance and Resources committee.

It was proposed by Cllr D Cheney, Seconded by Cllr M North and RESOLVED unanimously to recommend to Full Council the release of £6000 from the Grant EMR once released to then approve the grant request.

It was proposed by Cllr A Hannan, seconded by Cllr M North and RESOLVED unanimously to recommend to Full Council that we suspend the standing orders and financial regulations in regard to the Council’s tender requirements in relation to the skatepark.

It was proposed by Cllr A Hannan, seconded by Cllr M North and RESOLVED unanimously to recommend to Full Council the allocation of £50000 from the CIL EMR to the project if it’s approved

It was proposed by Cllr A Hannan, seconded by Cllr D Cheney and RESOLVED unanimously to recommend to Full Council to apply for planning permission if needed

It was proposed by Cllr D Cheney, seconded by Cllr D creek and RESOLVED to recommend to Full Council the approval to allocate £10,000 from the CIL EMR in principal and also to approve the Council applying for planning permission for new digital signage

To receive and note the minutes of the Community and Tourism committee.

To receive and note the minutes of the Environment and Facilities committee.

To receive and note the minutes of the Planning and Licensing committee.

To receive and note the minutes of the Human Resources sub-committee.

To receive and confirm as accurate, the minutes of the Annual Parish Meeting.

To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.

Discussions under this item are for information only unless specifically listed on the agenda for a decision.

Any concerns being raised or requests for information should be communicated to the Town Clerk as soon as possible and in good time before the meeting, to ensure they have been afforded the time to look into the matter. Failure to do this is likely to result in the Town Clerk having to note the matter and responding at a later date.

To consider the motion proposed by Cllr Brook, Seconded by Cllr Kenny as set out in the attached motion document and separate background information document.

To receive nomination papers for the Mayor and Deputy Mayor Elections that will take place at the Annual Council meeting (papers to be completed and returned to the Town Clerk by 9am on Monday 17 April 2023 to be valid)

To confirm the selection process and receive selection papers to be completed and returned to the Town Clerk by 9am on Monday 17 April 2023 for the working party to meet and compile recommendations for Full Council

To note the draft Civic Schedule of Meetings ahead of the Annual Council Meeting

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

It is Recommended (unanimously) that Mrs Anne Banks, Finance and Procurement Manager is officially appointed as the Council's Statutory S151 Responsible Finance Officer from 04 May 2023, including relevant changes to Standing Orders and Financial Regulations (to be approved at the Annual Council Meeting).

To raise and discuss other business at the Chairman’s discretion (for information only)

The next scheduled Full Council (Annual Council) meeting will take place on Wednesday 03 May 2023 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.