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Environment and Facilities Committee

Tuesday, September 10, 2024

7:00 PM - 9:00 PM
Location

Council Chamber

Chair
Cllr Katie Larsen
Explanation

You are hereby summoned to an ordinary meeting of the Environment and Facilities (E&F) Committee which is to be held on Tuesday 10 September 2024 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

Agenda documents

Agenda items

  1. To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

  2. 1

    To receive and accept apologies for absence

  3. 2

    To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

  4. 3

    To take as read and confirm as accurate the minutes of the meeting held on:

  5. 4

    To discuss or note any matters arising from the minutes under item 3 (for information only)

  6. 5

    To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.


    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.


    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.


    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  7. 6
    Objective 3.1 - Improve the appearance of Newquay
  8. 6.A

    To receive, note and consider any recommendations contained within the report.

  9. 7
    Objective 3.2 - Manage, maintain and enhance town council owned and devolved open and green spaces, parks, play parks and car parks
  10. 7.A

    To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.


    To receive, note and consider any recommendations contained within the report.

  11. 7.B

    To receive, note and consider any recommendations contained within the report.

  12. 7.C

    To receive, note and consider any recommendations contained within the report.

  13. 8
    Objective 3.3 - Manage, maintain and enhance town council owned facilities and buildings
  14. 8.A

    To receive, note and consider any recommendations contained within the report.

  15. 9
    Objective 3.4 - Manage, maintain and enhance the public toilet facilities and services provided across Newquay
  16. 9.A

    To receive, note and consider any recommendations contained within the report.

  17. 10
    Objective 3.5 - Develop a programme of education and where necessary enforcement to minimise and address anti social issues and report actions required to partner organisations
  18. 10.A

    To receive, note and consider any recommendations contained within the report.

  19. 11
    Objective 3.6 - Develop ideas for new environmental and green projects
  20. 11.A

    To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.


    To receive, note and consider any recommendations contained within the report.

  21. 12
    Objective 3.7 - Manage, maintain and enhance the appearance of the town centre
  22. 12.A

    To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.


    To receive, note and consider any recommendations contained within the report.

  23. 13
    Objective 3.8 - Develop and Implement environmental and climate change operational procedures
  24. 13.A

    To agree Terms of Reference for the establishment of a working party who will be responsible for reporting as and when there is a need for new procedures/review of policy.


    To receive, note and consider any recommendations contained within the report.

  25. 14
    Objective 3.9 - Ensure the effective management and control of various allotment sites and waiting lists including those managed in-house and those managed by allotment associations
  26. 14.A

    To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.


    To receive, note and consider any recommendations contained within the report.

  27. 15
    Objective 3.10 - Consider and where appropriate approve grant applications (within budgetary restraints) received from local groups and external organisations that seek to enhance the appearance of Newquay
  28. 15.A

    To receive, consider and determine applications received in relation to the committee’s remit under objective 3.10.

  29. 15.A.i
    Application 1 - Name (£)
  30. 16
    Objective 3.11 - Manage Council Parking assets and transport including enforcement and implementation of Town Council Parking Orders
  31. 16.A

    To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.


    To receive, note and consider any recommendations contained within the report.

  32. 17
    Objective 3.12 - Manage the physical resources of any volunteer schemes (such as tools and equipment)
  33. 17.A

    To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration including an inventory of assets for the scheme.


    To receive, note and consider any recommendations contained within the report.

  34. 18

    To receive, consider and make any decisions in relation to correspondence to the committee which has not been otherwise dealt with outside of the meetings.

  35. 18.A
    Letter/Email
  36. 19

    To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda).

  37. 19.A
    Committee - Title
  38. 20
    Governance and Accountability
  39. 20.A

    To receive, consider and review the Terms of Reference of the Committee and recommend any changes to Full Council.

  40. 20.B

    To receive, consider and review the Risk Assessment(s) of the Committee and recommend any changes to Full Council for noting.

  41. 21

    To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

  42. 22

    Items for information and discussion only.


    Any questions asked under this item by members are likely to be responded to at the next meeting.

  43. 23

    The next E&F Committee meeting is to take place on Thursday 00 Month 2021 at 7pm in a location to be confirmed.