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Environment and Facilities Committee

Thursday, March 17, 2022

7:00 PM - 9:00 PM
Location

Council Chamber

Explanation

You are hereby summoned to an ordinary meeting of the Environment and Facilities (E&F) Committee which is to be held on Thursday 17 March 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.


To watch live please use the Microsoft Teams Link below:
https://teams.microsoft.com/l/meetup-join/19%3ameeting\_NThjNDdlNTItNDQ4NC00MjdiLWFiMDUtOWIyNWUyNGZmODg0%40thread.v2/0?context=%7b%22Tid%22%3a%226e79ccd2-c190-4bc1-9c97-5ad22fe7fcca%22%2c%22Oid%22%3a%22c2f33e2d-f7dd-43ab-9b5d-197436178acc%22%2c%22IsBroadcastMeeting%22%3atrue%7d&btype=a&role=a

Agenda documents

Agenda items

  1. 1

    To receive and accept apologies for absence

  2. 2

    To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda

  3. 3

    To take as read and confirm as accurate the minutes of the meeting held on:

    Attachment

  4. 4

    To discuss or note any matters arising from the minutes under item 3 (for information only)

  5. 5

    To receive previously notified public questions, followed by verbal questions (if technologically possible) from attending electors of Newquay.


    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.


    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.


    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  6. 6
    Objective 3.10 - Consider and where appropriate approve grant applications (within budgetary restraints) received from local groups and external organisations that seek to enhance the appearance of Newquay
  7. 7
    Objective 3.1 - Improve the appearance of Newquay
  8. 7.A

    To receive, note and consider any recommendations contained within the report.

    Attachment

  9. 8
    Objective 3.2 - Manage, maintain and enhance town council owned and devolved open and green spaces, parks, play parks and car parks
  10. 8.A

    To agree Terms of Reference for the establishment of a working party who will be responsible for providing a written report with recommendations for consideration.


    To receive, note and consider any recommendations contained within the report.

  11. 8.B

    To receive, note and consider any recommendations contained within the report.

  12. 8.C

    To receive, note and consider any recommendations contained within the report (if any).

  13. 8.C.i
    Full Council - Surf Statue Consultation
  14. 8.D

    Cllr Kenny - Appointment of a Committee representative for Newquay Clean and Community Network

  15. 9
    Objective 3.9 - Ensure the effective management and control of various allotment sites and waiting lists including those managed in-house and those managed by allotment associations
  16. 10
    Objective 3.5 - Develop a programme of education and where necessary enforcement to minimise and address anti social issues and report actions required to partner organisations
  17. 10.A

    To receive, note and consider any recommendations contained within the report.

    Attachment

  18. 11
    Objective 3.6 - Develop ideas for new environmental and green projects (if any)
  19. 12
    Objective 3.8 - Develop and Implement environmental and climate change operational procedures
  20. 12.A

    To agree Terms of Reference for the establishment of a working party who will be responsible for reporting as and when there is a need for new procedures/review of policy.


    To receive, note and consider any recommendations contained within the report.

    Attachment

  21. 13

  22. 13.A

    Cllr Kenny - Investigate if there is any available CIL funding towards Town Centre improvements

  23. 13.B

    Cllr Goudge - Investigate and begin discussions on free water access in the Town.

  24. 14
    Objective 3.4 - Manage, maintain and enhance the public toilet facilities and services provided across Newquay
  25. 14.A

    To receive, note and consider any recommendations contained within the report.

  26. 15
    Objective 3.3 - Manage, maintain and enhance town council owned facilities and buildings
  27. 15.A

    To receive, note and consider any recommendations contained within the report.

  28. 16
    Objective 3.11 - Manage Council Parking assets and transport including enforcement and implementation of Town Council Parking Orders
  29. 16.A

    To give delegated authority to the Town Clerk and E&F chair to review all responses to the proposed Newquay (Off-Street Parking Places) Order 2022 and to implement the order should there be no material matters requiring further consideration in their view. Any immediate concerns are referred to the Governance and Resources Committee on 28 March 2022 who are authorised by this committee to assist if needed in providing clarity and a decision on implementing and making of the proposed order. To include within the delegated authority procurement and installation of any new signage required as a result of implementing the new Parking Order.

  30. 16.B

    Cllr K Larson - Work to reduce the number of cars and can liaise with the bus/transport companies to influence them to continue improving the timetables

  31. 17

    To receive, consider and authorise the release of payment(s) in respect of committee purchases in-line with Financial Regulations 5.2.

    Attachment

  32. 18
    Correspondence (if any)
  33. 19

    To review the 2022-23 Budget and make any associated decisions/recommendations (if any).

  34. 20

    To receive, consider and make any decisions in relation to items referred to this committee from Full Council or another Committee (subject to such items being outlined on the agenda).

  35. 20.A

    All committees to review their working parties to ensure they are relevant, including outlining in their Terms of Reference specific reporting requirements (i.e. notifying chairs of a committee when they meet if required).

  36. 20.B

    To work towards having a named responsible officer/member for each project.

  37. 20.C

    Each committee to identify what training would be beneficial for its committee in order to establish a training program and setting expectations that members who wish to serve on a particular committee to give an undertaking to complete identified training.

  38. 20.D

    To work with the Town Clerk to review agendas and make them more focused

  39. 21

    To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

  40. 21.A

    To review and decide on the Weed Control Contract for 2022-23

  41. 21.B

    To discuss and make any decisions/recommendations on the repair and maintenance of Town Council owned buildings and facilities.

  42. 21.C

    To discuss and make any decisions/recommendations on the management/maintenance of Town Council owned open green spaces and assets.

  43. 22

    Items for information and discussion only.


    Any questions asked under this item by members are likely to be responded to at the next meeting.

  44. 23

    The next E&F Committee meeting is to take place on Thursday 21 April 2022 at 7pm at the Municipal Offices, Marcus Hill, Newquay, TR7 1AF.