Full Council

To receive and accept apologies for absence.

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

To take as read and confirm as accurate the minutes of the meetings held on:

To discuss or note any matters arising from the minutes under item 3.

This is for information only unless specific matters/items are on the agenda for decision.

To receive, question and note the Police Report (to follow)

To receive previously notified public questions from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise questions on their report(s) (for information only).

Please note

• Members wishing to raise a ward or divisional issue, should do so direct with the relevant Cornwall Councillor outside the meeting.
• This item allows Cornwall Councillors in Newquay to report on updates to live issues or matters of concern and for members of the Town Council to ask questions on those matters reported on.

To receive and note the list of Correspondence and to refer or respond accordingly (if any)

Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

Please note: Members received this email with the spreadsheet referred to.

To receive the Mayor’s Announcements (for information only)

To receive and approve the Financial Statements of the Town Council (to follow if not attached).

Please note: 

These transactions have already been processed and circulated to Full Council via email for comments. If you have any questions, please email finance@newquay.gov.uk

To receive, consider and determine the following items (11A - G inclusive) and/or any recommendations contained therein (reports to follow if not attached):

To receive, consider and note the Financial Reports from the Chief Finance Officer (CFO)* including authorising relevant signatures to verify documents
* Note the CFO is a fully qualified Certified, Chartered Accountant, regulated by and a full member of the ACCA.

To receive, consider and determine any matters appertaining to additions or releases to EMRs in-line with Fin. Reg. 4.2

To receive, consider and determine any matters appertaining to the Council’s Fixed Assets Additions and Disposals

Please Note:

• The Asset Register below is the financial asset register and this forms part of the Annual Governance and Accountability return calculations.
• There is a review across all council services on their asset registers - providing much more information about maintenance, initial purchase and anticipated replacement timeframe.

To receive, consider and determine the effectiveness of internal controls including noting the Internal Auditor’s final interim report and any actions therein

To discuss and formally vote to confirm there are no conflicts of interest with BDO External Auditors (any conflicts to be inserted into the attached form)

To receive, consider and determine the approval of the Section 1 - Annual Governance Statement 2023/24 having first considered the effectiveness of internal control and the Council’s adherence to all relevant regulations and procedures

Please Note:

• A number of supporting documents have been included to support the Council in its decision.

To receive, consider and determine the certification/approval of the Section 2 - Accounting Statements 2023/24

To receive, consider and determine any further matters in relation to adoption of the final Year End Financial reports and associated submissions to the External Auditors - if item is needed

To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

To receive and note the minutes of the Governance and Resources committee.

To receive and note the minutes of the Environment and Facilities committee.

To receive and note the minutes of the Planning and Licensing committee.

To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.

Discussions under this item are for information only unless specifically listed on the agenda for a decision and proposals are on the agenda or have been correctly notified in accordance with standing orders ahead of the meeting.

Any concerns being raised or requests for information should be communicated to the Town Clerk as soon as possible and in good time before the meeting, to ensure they have been afforded the time to look into the matter. Failure to do this is likely to result in the Town Clerk having to note the matter and responding at a later date via email or at a future Council or committee meeting as appropriate.

Motion: I propose that, in light of latest information and position at Whipsiderry Cliffs,  Newquay Town Council should request an urgent meeting with the Strategic Director for Sustainable Growth and Development, the Service Director – Regulatory Services, the local Cornwall Councillor for the area, appropriate representatives from Cornwall Council’s Planning and Cliff Protection Authority teams and the Environment Agency Coastal Advisor for Cornwall and the Isles of Scilly

To raise and discuss other business at the Chairman’s discretion (for information only)

The next scheduled Full Council meeting will take place on Wednesday 03 July 2024 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.

Future Meeting Dates:

03 July 2024
07 August 2024
02 October 2024
04 December 2024
18 December 2024 (Budget)
05 February 2025
05 March 2025