- Location
Council Chamber
- Chair
- Cllr Drew Creek
- Explanation
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You are hereby summoned to an ordinary meeting of the Full Council which is to be held on Wednesday 03 July 2024 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.
To access the meeting remotely, please click on this link
A recording of this meeting is available at Newquay Town Council - Meeting Recordings
- Agenda documents
Agenda items
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1
To receive and accept apologies for absence.
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2
To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.
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3
To take as read and confirm as accurate the minutes of the meetings held on:
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3.A
Attachment
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4
To discuss or note any matters arising from the minutes under item 3.
This is for information only unless specific matters/items are on the agenda for decision.
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5
To receive, question and note the Police Report (to follow)
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6
To receive previously notified public questions from attending electors of Newquay.
In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.
In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.
In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.
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7
To receive and note the list of Correspondence and to refer or respond accordingly (if any)
Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.
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8
To receive the Mayor’s Announcements (for information only)
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9
To receive and approve the Financial Statements of the Town Council (to follow if not attached).
Attachment
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10
To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise questions on their report(s) (for information only).
Please note
- Members wishing to raise a ward or divisional issue, should do so direct with the relevant Cornwall Councillor outside the meeting.
- This item allows Cornwall Councillors in Newquay to report on updates to live issues or matters of concern and for members of the Town Council to ask questions on those matters reported on.
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11
To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):
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11.A
To receive and note the minutes of the Human Resources sub-committee.
Attachment
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11.B
To receive and note the minutes of the Governance and Resources committee.
Attachment
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11.B.1
It was proposed by Cllr M North, seconded by Cllr D Creek and
RESOLVED unanimously to recommend to Full Council the draft budget setting timetable.Attachment
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11.B.2
It was proposed by Cllr D Creek, seconded by Cllr M North and
RESOLVED to recommend the release of £58031 +VAT from the vehicles EMR and the General Fund as an internal loan over a 5-year period for the purchase of 2 Environment vehicles. -
11.B.3
It was proposed by Cllr M North, seconded by Cllr D Creek and
RESOLVED unanimously to RECOMMEND the Terms of Reference to Full Council with the amendments of increasing the membership to upto nine, adding the Vice Chair of Planning to the list of members under 1.2 and deleteing 1.3 in total.Attachment
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11.C
To receive and consider the relevant earmarked reserve release recommendations of the Community and Tourism committee which were dealt with under the delegated powers via email (inquorate meeting).
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11.C.1
Release £3,787.50 ex VAT from the CCTV EMR to replace all three backhaul links purchased and installed from Enerveo.
Attachment
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11.C.2
Release £786.25 ex VAT from the CCTV EMR to replace the Radio Link for the Little Fistral camera purchased and installed from Enerveo.
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11.D
To receive and note the minutes of the Environment and Facilities committee.
Attachment
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11.D.i
It was proposed by Cllr A Hannan, seconded by Cllr S Slade and
RESOLVED unanimously to RECOMMEND to Full Council the release of £5270.00 from the Lighting EMR for upgrades to the Christmas Lighting infrastructure on Bank Street (Pedestrianised) and Fore Street. -
11.D.ii
It was proposed by Cllr A Hannan, seconded by Cllr S Slade and
RESOLVED to RECOMMEND to Full Council the amended Terms of ReferenceAttachment
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11.E
To receive and note the minutes of the Planning and Licensing committee on 08 May 2024, 22 May 2024, 04 June 2024 and a recommendation from 19 June 2024.
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11.E.1
Attachment
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11.E.2
Attachment
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11.E.3
Attachment
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11.E.4
It was proposed by Cllr J Bell, second by Cllr S Thomson and RESOLVED unanimously to Recommend to Full Council that the Planning & Licensing Committee’s Terms of Reference be amended to reflect the decision made at the Annual Council Meeting (Minute Ref: 056/24 (C)(2)) to appoint three, rather than two, substitute Members to that Committee.
Attachment
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12
To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.
**
**Discussions under this item are for information only unless specifically listed on the agenda for a decision and proposals are on the agenda or have been correctly notified in accordance with standing orders ahead of the meeting.
Any concerns being raised or requests for information should be communicated to the Town Clerk as soon as possible and in good time before the meeting, to ensure they have been afforded the time to look into the matter. Failure to do this is likely to result in the Town Clerk having to note the matter and responding at a later date via email or at a future Council or committee meeting as appropriate. -
12.A
I propose the budget process timeline is released to all members along with details of when non-G&R Committee members are able to feed into the budget any ideas or suggestions
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13
To raise and discuss other business at the Chairman’s discretion (for information only)
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14
The next scheduled Full Council meeting will take place on Wednesday 07 August 2024 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.
Future Meeting Dates:
07 August 2024
02 October 2024
04 December 2024
18 December 2024 (Budget)
05 February 2025
05 March 2025