Full Council

Wednesday, October 6, 2021

7:00 PM - 9:00 PM

Council Chamber
Cllr Louis Gardner

You are hereby summoned to an ordinary meeting of the Full Council which is to be held on Wednesday 06 October 2021 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

Agenda documents

Agenda items

  1. To receive and accept apologies for absence.

  2. To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

  3. To take as read and confirm as accurate the minutes of the meetings held on:

  4. To discuss or note any matters arising from the minutes under item 3.

    This is for information only unless specific matters/items are on the agenda for decision.

  5. To receive, question and note the Police Report (to follow)

  6. To receive previously notified public questions from attending electors of Newquay.

    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

    Please note if you have not provided advanced notice of your question, it is likely we will only be able to give a written response after the meeting - especially if the question is detailed. If this is the case, please ensure you have provided your email address or home address for the response to be sent.

  7. To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise questions on their report(s) (for information only).

    Please note

    • Members wishing to raise a ward or divisional issue, should do so direct with the relevant Cornwall Councillor outside the meeting.
    • This item allows Cornwall Councillors in Newquay to report on updates to live issues or matters of concern and for members of the Town Council to ask questions on those matters reported on.
  8. To receive and note the list of Correspondence and to refer or respond accordingly (if any)

    Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

  9. To receive a report on Service Status, Business Continuity matters and Key issues for information and a decision where requested by the Town Clerk and Chief Executive.

  10. To receive the Mayor’s Announcements (for information only)

  11. To receive and approve the Financial Statements of the Town Council (to follow if not attached).

  12. To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

  13. To receive and note the minutes of the Human Resources sub-committee.

  14. RESOLVED unanimously to RECOMMEND to Full Council suspending the Communications Policy, suspend the recruitment of the Communications Officer until a review of the position had been undertaken and RECOMMEND to all Committees to place ‘Communications’ as an Agenda item to discuss upcoming outgoing communications

  15. To receive and note the minutes of the Governance and Resources committee.

  16. RESOLVED unanimously to refer the Freedom of the Town Policy to Full Council for discussion and potential dates for the parade as well as awarding the honour to RAF St Mawgan.

  17. RESOLVED unanimously to re-launch the Councillor Community Fund with further guidance to inform members of it’s procedures as soon as resources allow.

    Please note:

    • Guidance will be drafted as soon as resources allow. Budget setting remains the primary priority of the RFO at this stage.
    • Applications will be accepted through the website initially, but a form will be developed for those who are unable to complete an online form.
  18. To receive and note the minutes of the Community and Tourism committee.

  19. RESOLVED unanimously to RECOMMEND to Full Council the release of £8,000 from the TIC EMR towards costs for the Gardner’s World Sponsorship

  20. To receive and note the minutes of the Environment and Facilities committee.

  21. To receive and note the minutes of the Planning and Licensing committee.

  22. To receive an update on the use of Emergency Powers and to make a decision on any changes to those powers.

    Currently COVID emergency powers consist of:

    1. To give delegated authority to the Mayor and Deputy Mayor to continue to make decisions relating to the authorisation of ERF grants until its closure as well as any addition COVID related funding if such applications fall outside of normal committee/Full Council timelines and are urgent.
    2. To re-instate emergency powers in the event of the business continuity plan being implemented following a simple majority of the G&R Committee via email.
    3. To give delegated authority to Clerk / Deputy Clerk to make operational decisions surrounding public social distancing and anti-social behaviour measures within the town.
  23. To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.

    Discussions under this item are for information only unless specifically listed on the agenda for a decision.

    Any concerns being raised or requests for information should be communicated to the Town Clerk as soon as possible and in good time before the meeting, to ensure they have been afforded the time to look into the matter. Failure to do this is likely to result in the Town Clerk having to note the matter and responding at a later date.

  24. To consider the following motion and detail as outlined within the attached report: "to call for fairer comprehensive carbon tax with citizens dividend to drive rapid reduction in polluting emissions and protect the climate we all depend on"

  25. To raise and discuss other business at the Chairman’s discretion (for information only)

  26. The next scheduled Full Council meeting will take place on Wednesday 03 November 2021 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.