Full Council

Wednesday, December 15, 2021

7:00 PM - 9:00 PM

Location
Council Chamber
Chair
Cllr Louis Gardner
Explanation

You are hereby summoned to an ordinary meeting of the Full Council (Annual Budget Setting Meeting) which is to be held on Wednesday 15 December 2021 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

Agenda documents

Agenda items

To receive and accept apologies for absence.

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

To receive previously notified public questions from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

Please note

Subject to whether members wish to discuss more detail or figures contained within these identified budgets, then the following resolution may be required for any confidential items:

To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To receive and note the list of Correspondence and to refer or respond accordingly (if any)

Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

To receive an update and associated papers in relation to the Vitality Fund Grant Offer letter from Cornwall Council, to consider and authorise acceptance of the Grant as per the deliverables, terms and conditions and to delegate all decision making responsibility for this project to the Community and Tourism Committee, Town Clerk and the Responsible Financial Officer; in partnership with the Newquay Town Team.

Should further discussion be needed over any commercially sensitive/confidential/future procurement matters, then the following resolution may be invoked:
Public Bodies (Admission to Meetings) Act 1960
To resolve that pursuant to Section 1(2) of the Public Bodies (Admission to meetings) Act 1960 the public and press leave the meeting because of the confidential nature of the business to be transacted.

To receive and approve the Financial Statements of the Town Council (to follow if not attached).

To receive an update and make any decisions in relation to a member stepping down from a committee in order to allow Cllr Brook to sit on that committee

Please note:

  • This item was as per the Town Clerk and Chief Executives report at the last Full Council
  • The member should have discussed and agreed in principal the changes with Cllr Brook before the meeting and ideally informed the committee chair
  • Full Council has the discretion to agree changes (or not) and is able to agree to any reasonable/appropriate requests
  • The membership requirements of the respective committee as detailed by their adopted Terms of Reference should be adhered to

To raise and discuss other business at the Chairman’s discretion (for information only)

The next scheduled Full Council meeting will take place on Wednesday 02 February 2022 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.