Full Council

Wednesday, July 7, 2021

7:00 PM - 9:00 PM

Location
St Michael's Church, St Michael's Road, Newquay
Chair
Cllr Louis Gardner
Explanation

You are hereby summoned to an ordinary meeting of the Full Council which is to be held on Wednesday 07 July 2021 at 7pm in the St Michael’s Church, St Michaels Road, Newquay to transact the business contained in the attached agenda and associated papers.
(To be added)

Agenda documents

Agenda items

To receive and accept apologies for absence.

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

To take as read and confirm as accurate the minutes of the meetings held on:

To discuss or note any matters arising from the minutes under item 3.

This is for information only unless specific matters/items are on the agenda for decision.

To receive, question and note the Police Report (to follow)

To receive previously notified public questions from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise issues relating to Cornwall Council and matters affecting Newquay (for information only).

To receive and note the list of Correspondence and to refer or respond accordingly (if any)

Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

To receive a report on Service Status and Key issues for information and a decision where requested by the Town Clerk and Chief Executive.

To receive the Mayor’s Announcements (for information only)

To receive and approve the Financial Statements of the Town Council (to follow if not attached).

To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

To receive and note the minutes of the Community and Tourism committee.

RECOMMENDED to Full Council the amendments to the C&T Committee Terms of Reference as outlined.

To receive and note the minutes of the Environment and Facilities committee.

RECOMMENDED to Full Council the amendments to the E&F Committee Terms of Reference as outlined.

To receive and note the minutes of the Planning and Licensing committee.

RESOLVED unanimously to RECOMMEND to Full Council that the Planning & Licensing meeting dates currently listed as TBC due to a clash with Full Council, should be scheduled to take place on the Tuesday of that same week, and that the Civic Calendar 2021-22 be amended to reflect this.

To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.

Discussions under this item are for information only unless specifically listed on the agenda for a decision.

To receive, consider and make decisions on the officer report on the Environment and Facilities Committee date issues.

Please note:
Standing Order 7A-B inclusive outlines the process for changing previous decisions. Below is the wording:
7A - A resolution shall not be reversed within six months except either by a special motion, which requires written notice by at least ten councillors to be given to the Proper Officer in accordance with standing order 9, or by a motion moved in pursuance of the recommendation of a committee, sub-committee or< i>report from the Proper Officer< /i>*(provided such committee or sub-committee is able to make such a recommendation under its terms of reference).*
7B - When a motion moved pursuant to standing order 7(a) has been disposed of, no similar motion may be moved for a further six months.

Town Clerk and Chief Executive Comment:
As Proper Officer, the attached report is outlining unforeseen resource issues that are unduly impacted by the dates of the E&F Committee, where they fall on the same week as the C&T Committee. This has been raised by the officers involved with those committees and processes. It is therefore recommended to move such dates of the E&F Committee meetings to the following week, where this occurs in order to ensure resources can manage the meetings effectively and payroll processes are not compromised.

To receive, consider and decide on valid applications to fill current casual vacancies, subject to a presentation and questions from members.

Please note:

  • Members co-opted at this meeting will not become members until they have signed the Declaration of Acceptance of Office. They are therefore not permitted to remain in the meeting for the Exempt Business item(s).
  • Only members of the Council can view the submitted applications as they contain personal information. Members should therefore ensure these applications are kept secure and not printed or shared with others.

There is 1 Vacancy in this ward.

Confirmed by phone the submitted form contains an error in relation to the Ward - the applicant is standing for the Porth and Tretherras Ward.

There is 1 Vacancy in this ward.

There is 2 vacancies in this ward.

That under section 100A (4) of the Local Government Act 1972, the public and accredited representatives of newspapers be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraph specified against the item.

To receive, consider and make decisions on the confidential Staff Review in relation to the three proposed role changes/additions.
Please note:

  1. The Staffing Committee has already made decisions on the wider recommendations. Full Council have been asked to consider the three proposed roles.
  2. This was called in to Full Council by Cllr Hick.
  3. Full Council (pre-elections) agreed this matter would be discussed and decided on before August 2021 Full Council.
  4. Given the meeting location, members are reminded to raise any questions in advance of, and in good time for the meeting; to ensure a factual answer can be given at or before the meeting. Any detailed questions that cannot be answered at the meeting, will be answered in writing after the meeting. 
  5. All members have had this report since the June Full Council agenda publication. Longstanding members having had the report since April 2021.

The following Part 1, Schedule 12A paragraph(s) outline the reason this information is exempt (only one paragraph is required to justify this):

(1) Information relating to any individual.
AND/OR
(2) Information which is likely to reveal the identity of an individual.
AND/OR
(3) Information relating to the financial or business affairs of any particular person (including the authority holding that information).
AND/OR
(4) Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.

To raise and discuss other business at the Chairman’s discretion (for information only)

The next scheduled Full Council meeting will take place on Wednesday 04 August 2021 at 7pm in a location to be announced.