Full Council

Wednesday, August 4, 2021

7:00 PM - 9:00 PM

Location
Council Chamber
Chair
Cllr Louis Gardner
Explanation

You are hereby summoned to an ordinary meeting of the Full Council which is to be held on Wednesday 04 August 2021 at 7pm in the Council Chamber, Newquay Town Council Offices to transact the business contained in the attached agenda and associated papers.

Agenda documents

Agenda items

  1. To receive and accept apologies for absence.

  2. To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

  3. To take as read and confirm as accurate the minutes of the meetings held on:

  4. To discuss or note any matters arising from the minutes under item 3.

    This is for information only unless specific matters/items are on the agenda for decision.

  5. To receive, question and note the Police Report (to follow)

  6. To receive previously notified public questions from attending electors of Newquay.

    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  7. To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise issues relating to Cornwall Council and matters affecting Newquay (for information only).

  8. To receive and note the list of Correspondence and to refer or respond accordingly (if any)

    Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

  9. To receive a report on Service Status, Business Continuity matters and Key issues for information and a decision where requested by the Town Clerk and Chief Executive.

  10. To receive the Mayor’s Announcements (for information only)

  11. To receive and approve the Financial Statements of the Town Council (to follow, if not attached).

  12. To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

  13. To receive and note the minutes of the Governance and Resources committee.

  14. RECOMMEND to Full Council that the Killacourt and Events working parties merge into one and will relay information to the relevant committee as per that committee’s terms of reference.

  15. RECOMMEND to Full Council, that we merge the Parking working parties from C&T and E&F into one, but they answer to both committees as relevant.

  16. RESOLVED unanimously to refer the email to Full Council for response.

  17. To receive and note the minutes of the Community and Tourism committee.

  18. To receive and note the minutes of the Environment and Facilities committee.

  19. To receive and note the minutes of the Planning and Licensing committee.

  20. To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.

    Discussions under this item are for information only unless specifically listed on the agenda for a decision.

  21. To receive an update on the use of Emergency Powers and to make a decision on any changes to those powers.

    Currently COVID emergency powers consist of:

    1. To give delegated authority to the Mayor and Deputy Mayor to continue to make decisions relating to the authorisation of ERF grants until its closure as well as any addition COVID related funding if such applications fall outside of normal committee/Full; Council timelines and are urgent.
    2. To re-instate emergency powers in the event of the business continuity plan being implemented following a simple majority of the F&P Committee via email.
    3. To give delegated authority to Clerk / Deputy Clerk to make operational decisions surrounding public social distancing and anti-social behaviour measures within the town.
  22. To receive an update and make any decisions in relation to the Code of Conduct Complaint against Cllr Rayner, that has been upheld by Cornwall Council's Monitoring Officer (assessment decision notice attached)

    Please Note:

    • Standing Order 14A requires the Town Clerk and Chief Executive to report this matter to the Council as it is in the public interest.
    • Standing Order 14D states: "Upon notification by the Unitary Council that a councillor or non-councillor with voting rights has breached the Council’s code of conduct, the Council shall consider what, if any, action to take against him. Such action excludes disqualification or suspension from office"

    Recommended Action:

    • The Council is about to organise further Code of Conduct training from Sarah Mason of Cornwall Association of Local Councils, for newly co-opted and elected members and so the Town Clerk and Chief Executive suggests the Council requires Cllr Rayner to attend that training when it is organised, in accordance with the ruling and recommendations from the Monitoring Officer.
  23. To raise and discuss other business at the Chairman’s discretion (for information only)

  24. The next scheduled Full Council meeting will take place on Wednesday 01 September 2021 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.