Full Council

Wednesday, September 1, 2021

7:00 PM - 9:00 PM

Council Chamber
Cllr Louis Gardner

You are hereby summoned to an ordinary meeting of the Full Council which is to be held on Wednesday 01 September 2021 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay to transact the business contained in the attached agenda and associated papers.

Agenda documents

Agenda items

  1. To receive and accept apologies for absence.

  2. To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

  3. To take as read and confirm as accurate the minutes of the meetings held on:

  4. To discuss or note any matters arising from the minutes under item 3.

    This is for information only unless specific matters/items are on the agenda for decision.

  5. To receive, question and note the Police Report (to follow)

  6. To receive previously notified public questions from attending electors of Newquay.

    In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

    In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

    In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

  7. To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise issues relating to Cornwall Council and matters affecting Newquay (for information only).

  8. To receive and note the list of Correspondence and to refer or respond accordingly (if any)

    Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

  9. To receive a report on Service Status, Business Continuity matters and Key issues for information and a decision where requested by the Town Clerk and Chief Executive.

  10. To receive the Mayor’s Announcements (for information only)

  11. To receive and approve the Financial Statements of the Town Council (to follow if not attached).

  12. To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

  13. To receive and note the minutes of the Human Resources sub-committee.

  14. To receive and note the minutes of the Planning and Licensing committee.

  15. To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.

    Discussions under this item are for information only unless specifically listed on the agenda for a decision.

    Any concerns being raised or requests for information should be communicated to the Town Clerk as soon as possible and in good time before the meeting, to ensure they have been afforded the time to look into the matter. Failure to do this is likely to result in the Town Clerk having to note the matter and responding at a later date.

  16. To receive an update on the use of Emergency Powers and to make a decision on any changes to those powers.

    Currently COVID emergency powers consist of:

    1. To give delegated authority to the Mayor and Deputy Mayor to continue to make decisions relating to the authorisation of ERF grants until its closure as well as any addition COVID related funding if such applications fall outside of normal committee/Full Council timelines and are urgent.
    2. To re-instate emergency powers in the event of the business continuity plan being implemented following a simple majority of the G&R Committee via email.
    3. To give delegated authority to Clerk / Deputy Clerk to make operational decisions surrounding public social distancing and anti-social behaviour measures within the town.
  17. To receive, consider and make a decision on the Selection Working Party recommendations in relation to the new members and which committees they should serve on for the remainder of the 2021-22 Civic Year.

    Please note

    • This is subject to Selection WP meeting and drawing up recommendations in time for the meeting.
    • If any member is unhappy with the lack of prior notice of the recommendations, then this matter should be deferred until the next appropriate meeting of the Council.
  18. To raise and discuss other business at the Chairman’s discretion (for information only)

  19. The next scheduled Full Council meeting will take place on Wednesday 06 October 2021 at 7pm in the Council Chamber, Municipal Offices, Marcus Hill, Newquay.