Full Council

Wednesday, February 3, 2021

7:00 PM - 9:00 PM

Location
https://www.gotomeet.me/AndyCurtis/full-council
Chair
Cllr Louis Gardner
Explanation

You are hereby summoned to an ordinary meeting of the Full Council which is to be held on Wednesday 03 February 2021 at 7pm in the virtual meeting room outlined below, to transact the business contained in the attached agenda and associated papers.

The meeting location details are:
https://www.gotomeet.me/AndyCurtis/full-council

You can also phone in (charges may apply) for those details please see the Front Sheet (official summons). Any issues please email: callum@newquay.town.

Agenda documents

Agenda items

To receive and accept apologies for absence

To receive Declarations of Interest and Dispensations awarded in respect of items on the agenda.

To receive, consider and decide on fully completed nominations for the office of Deputy Mayor for the remainder of this civic year to May 2021.

Please note:

  • Nominations must be received no later than 5pm on Monday 01 February 2021 in order to be put forwards for consideration (applications will be uploaded to this iBabs item as soon as possible between the deadline and the meeting.
  • The Deputy Mayor is responsible for chairing the Finance and Policy Committee.

To take as read and confirm as accurate the minutes of the meetings held on:

To discuss or note any matters arising from the minutes under item 3.

This is for information only unless specific matters/items are on the agenda for decision.

To receive, question and note the Police Report (to follow)

To receive previously notified public questions from attending electors of Newquay.

In line with Standing Order 3(e), members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda of the meeting.

In line with Standing Order 3(f), the time allowed under this item is 15 minutes unless directed by the Chair.

In line with Standing Order 3(g), members of the public shall not speak for more than 3 minutes.

To receive reports from Newquay Cornwall Councillors and for Town Councillors to raise issues relating to Cornwall Council and matters affecting Newquay (for information only).

To receive and note the list of Correspondence and to refer or respond accordingly (if any)

Please note any emails or letters that have already been circulated to members will not be included unless a decision is needed that cannot be dealt with outside of Full Council or a committee.

To receive a report from the Town Clerk on Service Status and Key issues for information and a decision where requested by the Town Clerk

To receive the Mayor’s Announcements (for information only)

To receive and approve the Financial Statements of the Town Council

To receive and note the following committee minutes/reports and to consider and make decisions on any recommendations and proposals to Full Council contained therein (unless otherwise dealt with at the previous Full Council meeting):

Recommendation to receive, consider and decide the new Committee Names as recommended in report: 210113A- CP-F&P- Names

Recommendation to receive, consider and decide on the new committee membership numbers as set out in report: 210113B- CP-F&P- Numbers

Recommendation to receive, consider and adoption the draft Terms of Reference for the new Committees (subject to the changes following recommendations 1 and 2)

Recommendation to receive, consider and adopt the draft new committee agendas as set out

Please note:

  • These agendas are for the first meetings of the new Council. It will then be for the new Council to determine how it administers its meetings

Recommendation to receive, consider and adopt the draft Governance Strategy as set out

Please note:
This strategy forms part of the package of documents that underpin and flow from the Corporate Plan. These areas are:

  • Governance Strategy
  • Asset Management Strategy
  • Communication and Engagement Strategy

Recommendation to receive, consider and adopt the draft Asset Management Strategy as set out

Please note:
This strategy forms part of the package of documents that underpin and flow from the Corporate Plan. These areas are:

  • Governance Strategy
  • Asset Management Strategy
  • Communication and Engagement Strategy

Recommendation to receive, consider and adopt the draft Community Engagement and Communications Strategy as set out

Please note:

This strategy forms part of the package of documents that underpin and flow from the Corporate Plan. These areas are:

  • Governance Strategy
  • Asset Management Strategy
  • Communication and Engagement Strategy
  • Further reviews of the new document can be undertaken post Full Council adoption in the normal way and so the on-going work to explore enhancing the engagement narrative can be added following a review by F&P and Full Council.

Recommendation that all members engage and respond to the consultation on the Code of Conduct review direct with Mr Mansell

Please note the MEMO from the CCTV Manager informing Council that the price has changed. In order to facilitate this, an amendment to the recommendation will need to be proposed and seconded and resolved to alter the amount to £5,150.00 based on this new information.

To receive reports from members who sit on outside bodies as well as issues and motions received, in line with Standing Order 9B, from members in relation to Newquay Town Council.

Discussions under this item are for information only unless specifically listed on the agenda for a decision.

To receive an update and consider a proposal to alter the scheduled meeting dates for April 2021.

Proposal:

To cancel the Footpaths, Bridleways and Open Spaces Committee meeting on Wednesday 21 April 2021 as well as the Finance and Policy Committee meeting on Monday 26 April 2021 and to schedule an Extraordinary Full Council meeting on Wednesday 21 April  2021 in order to sign off final minutes of committees and any recommendations/decisions ahead of the new Council.

Reason:

To ensure there are no outstanding matters or minutes as far as is reasonably possible ahead of the new Council being formed in May 2021 and the new committee structure comes into force.

To review the current situation and re-confirm continuation of Emergency Delegated Powers until the next review at the March 2021 Full Council meeting

To raise and discuss other business at the Chairman’s discretion (for information only)

The next scheduled Full Council meeting will take place on Wednesday 03 March 2021 at 7pm at a virtual location to be advertised.